10 Melhores Sistemas de Gestão Documental Analisados para 2026

TruPeer helps organizations create, manage, and deliver AI-driven training content, centralizing learning materials and resources on a single platform.

Who Is TruPeer Best For?

TruPeer is a good fit for L&D teams and HR professionals looking to build and manage AI-powered training content at scale.

Why I Picked TruPeer

I've included TruPeer in my top picks because its AI-powered content creation tools make it easy to build structured training materials directly from existing documents and knowledge sources. I like how it can automatically generate quizzes, summaries, and learning modules from uploaded content, which keeps training materials tightly connected to the source documents. My team is able to maintain a centralized library of training content that stays organized and version-aware as materials evolve.

TruPeer Key Features

• Content library: Store and organize all training documents and materials in a searchable, centralized repository.
• Role-based access controls: Assign permissions to control who can view, edit, or publish training content.
• Content versioning: Track changes to training documents over time and revert to previous versions when needed.
• Collaborative editing: Allow multiple team members to co-author and review training materials in real time.

TruPeer Integrations

Native integrations are not currently listed.

MacroView helps organizations that rely on Microsoft 365 manage, track, and organize documents at scale, making it easier for teams in legal, finance, and professional services to capture, search, and control files across SharePoint and Teams.

Who Is MacroView Best For?

MacroView is a strong fit for mid-to-large organizations in legal, financial, and professional services that are already running Microsoft 365 and need tighter document control within that ecosystem.

Why I Picked MacroView

I've included MacroView in my top picks because it embeds document management into the Microsoft 365 tools your team already uses. MacroView DMS's automatic email filing rules route incoming and outgoing messages to the correct SharePoint location without manual filing, keeping the document store complete even when teams are busy. The configurable search panels let you search the entire SharePoint store by keyword, metadata, or document type directly from Outlook, without switching to a browser. DMS Pro also adds document management panels inside Word, Excel, PowerPoint, and Adobe Acrobat, allowing teams to save, open, and tag files directly within those apps.

MacroView Key Features

• Drag-and-drop to SharePoint: Move files directly into SharePoint folders without navigating away from your current app.
• Automatic metadata capture: MacroView captures metadata at the point of filing, so documents are tagged consistently without manual input.
• Version history and restore: Track every version of a document stored in SharePoint and restore previous versions when needed.
• Windows-style file explorer for SharePoint: Browse SharePoint, Teams, and OneDrive using a familiar tree-view interface instead of the standard SharePoint web UI.

MacroView Integrations

Integrations include Microsoft SharePoint, Microsoft Teams, Microsoft 365, Microsoft Outlook, Microsoft Word, Microsoft Excel, Microsoft PowerPoint, OneDrive, Windows, and Adobe Acrobat.

Stockpress is a digital asset management platform designed to streamline the organization, search, collaboration, and sharing of digital files for teams of all sizes. It offers features such as AI tagging, customizable collections, version control, and feedback tools, making it ideal for marketers, creatives, brand managers, and social media managers across various industries.

Its AI-powered tagging system automatically assigns relevant tags to your files, making search and retrieval easy. This means your team spends less time manually tagging and more time focusing on what matters. Additionally, Stockpress offers flexible metadata mapping, allowing you to tailor tags according to your specific needs, which is particularly useful for diverse industries.

Stockpress also offers robust file organization and collaboration tools. It allows you to add and organize files into collections, detect duplicates, and manage version control. This ensures that your team can work efficiently without the clutter of redundant files. Furthermore, Stockpress enhances collaboration with features like comments, annotations, and guest uploads, making it easier for teams to work together regardless of their location. 

Integrations include Webflow, Adobe Illustrator, Adobe InDesign, Adobe Photoshop, Box, Canva, Dropbox, Google Drive, Klaviyo, Mailchimp, Slack, and Okta.

ResNav serves HR and payroll teams who need a secure, organized way to store and access historical employment documents and manage compliance and data retention requirements.

Who Is ResNav Best For?

ResNav suits HR and payroll professionals who need a reliable system for retaining and retrieving historical employee records.

Why I Picked ResNav

I picked ResNav's History Link as one of the best because of how it handles the specific problem of preserving HR and payroll records when switching providers. When your old payroll system hands you a CSV export, that data becomes static and unauditable the moment anyone touches it. History Link solves this by extracting and storing your full historical record set in an Azure-based platform where the data stays unaltered and audit-ready. I also like that it retains granular record types like check detail, time and attendance, quarterly tax reports, and benefit history at both the employee and company level—not just top-level summaries.

ResNav Key Features

• Comprehensive record type coverage: History Link stores a wide range of record types, including pay rate history, employee status changes, dependent benefit history, and census data.
• Joint reporting capabilities: History Link integrates with your payroll and HRIS vendor to unlock cross-system reporting from a single platform.
• State-specific retention guidance: Built-in reference to state-level record retention laws helps you align your archiving practices with local compliance requirements.
• Single source of truth: All historical data is stored in one centralized portal, giving your team a consistent reference point for audits, employee inquiries, and decision support.

ResNav Integrations

ResNav has integrations and partnerships with Paycor, Workday, UKG, ADP, Paycom, Paylocity, Gusto, and isolved.

Doxis helps enterprise teams manage scattered documents, manual approvals, and compliance-heavy processes from one platform. Its modular system combines intelligent document processing, ECM, workflow automation, and AI-powered capture, making it a strong fit for large organizations with complex document workflows.

Doxis is Best for

Doxis suits large enterprises and mid-market organizations that handle high document volumes across multiple departments or geographies.

Why I Picked Doxis

I picked Doxis because it helps your team process documents in different languages without setting up separate workflows for each one. Its Doxis AI.dp engine uses OCR, NLP, and machine learning to classify documents, extract key data, and validate information from invoices, contracts, onboarding files, and other business records. This is useful for international teams that receive documents from multiple offices, suppliers, or customers. I also like that Doxis can send extracted data into ERP and CRM workflows, reducing manual re-entry and helping teams keep document-heavy processes moving.

Doxis Key Features

• Audit-proof archiving: Store documents in a tamper-proof archive with retention controls, version history, and access logs.
• No-code app builder: Use Doxis Business Studio to create and customize content apps without relying on code.
• Records management: Apply retention schedules, deletion rules, and lifecycle policies based on document type or regulatory category.
• Role-based access control: Set permissions at the document, folder, or workspace level to control who can view, edit, or share content.

Doxis Integration

Integrations include SAP, SAP SuccessFactors, Salesforce, Oracle, Microsoft Outlook, Microsoft Office, Microsoft SharePoint, ServiceNow, ADP Paisy, and LDAP.

Axero is a document management platform for organizations that need to centralize, secure, and collaborate on business documents, helping teams find, share, and manage files across departments.

Who Is Axero Best For?

Axero is a good fit for mid-sized to large organizations that need a centralized hub for managing internal documents, knowledge, and team collaboration across multiple departments.

Why I Picked Axero

Axero earns its spot as one of the best on my shortlist because of how well it handles centralized document storage across a large, distributed organization. The Files & Documents feature lets my team organize documents and other content into structured, permission-controlled repositories—so the right people can access what they need without stumbling across confidential content. The federated search lets me search across the entire intranet, connected file repositories, and integrations like SharePoint from one place. Content workflows provide version tracking, approval processes, and expiration dates that keep the document library accurate and trustworthy over time.

Axero Key Features

• AI Copilot chatbot: An AI assistant trained on your intranet's knowledge base that lets employees ask questions and retrieve information in a conversational interface.
• Required reading tracking: Flag specific documents or content as mandatory and monitor completion progress with built-in analytics.
• Custom workspaces: Create dedicated digital hubs for departments or projects, each with its own documents, resources, and permission settings.
• Role-based permissions: Fine-grained, role-based access controls let you define exactly who can view, edit, or manage content across the platform.

Axero Integrations

Integrations include Microsoft Office 365, Google Workspace, Slack, Twilio, Microsoft Teams, Zoom, Salesforce SSO, and SharePoint Online Documents.

Google Workspace gives teams and organizations a cloud-based platform to create, store, and organize documents, so they can manage files, control access, and keep documents searchable and accessible from anywhere.

Who Is Google Workspace Best For?

Google Workspace is a strong fit for teams of all sizes that rely on cross-functional collaboration across distributed or hybrid work environments.

Why I Picked Google Workspace

Google Workspace earns its spot on my shortlist because real-time collaboration in Google Docs is genuinely one of the best I've used. My team can edit the same document simultaneously, leave inline comments, and tag teammates for input—all without version conflicts. I also rely heavily on the named version history in Google Docs, which lets me label and restore specific document states rather than hunting through a long list of auto-saves. That combination of live co-editing and granular version control makes it a strong pick for document-heavy teams.

Google Workspace Key Features

• Shared drives: Store documents in team-owned drives so files remain accessible even when individual team members leave.
• Granular sharing permissions: Set view, comment, or edit access at the file or folder level for internal and external users.
• Google Drive search: Locate documents using full-text search across file names, content, and metadata.
• Document templates: Create and reuse standardized templates in Google Docs to keep document formats consistent across your team.

Google Workspace Integrations

Integrations include Salesforce, Box, Microsoft Office 365, Jira, Okta, DocuSign, Zoom, Slack, Asana, and Trello.

FileHold is a document management platform built for organizations that need secure, centralized control over large volumes of business documents, helping teams in regulated industries manage compliance, versioning, and workflow automation.

Who Is FileHold Best For?

FileHold is a strong fit for mid-to-large enterprises in regulated industries like healthcare, government, and finance that need structured document control at scale.

Why I Picked FileHold

FileHold earns its spot as one of the best on my shortlist because of how well it handles enterprise-scale document management without sacrificing control. I particularly like the virtual folders feature, which lets project managers aggregate documents from across the entire library into a single personal view—so a PM can pull together contracts, design specs, and invoices into one place even when they're stored in completely different parts of the system. I also find the records management capabilities genuinely impressive for enterprise use: retention and disposition policies are built in as standard, and every user action is captured in a full audit trail. That combination of flexible document organization and built-in compliance tracking is exactly what large organizations need when managing millions of documents across multiple teams and locations.

FileHold Key Features

• Document scanning and indexing: Scan paper documents directly into FileHold using supported scanner types, with OCR processing and automatic metadata pre-population before import.
• Watched folders: Configure local or network folders that FileHold monitors and automatically imports into the library, with auto-tagging and destination folder pre-assignment.
• Document linking: Build parent-child relationships between documents and create shortcuts to frequently accessed files, keeping related records organized across the library.
• User roles and security: Choose from 11 predefined security roles—from read-only to system administrator—to control exactly what each user can access and modify.

FileHold Integrations

Integrations include Microsoft Teams, Microsoft Office, Microsoft Active Directory, Adobe Electronic Signature, and SmartSoft Capture.

DocuWare is a document management platform built for businesses that need secure storage, fast document retrieval, and automated processes to keep teams organized and compliant.

Who Is DocuWare Best For?

DocuWare suits mid-sized to enterprise businesses in industries like finance, healthcare, and manufacturing that need structured document control across departments.

Why I Picked DocuWare

DocuWare earns its spot as one of the best on my shortlist because of how far its workflow automation capabilities go beyond basic document routing. I particularly like the Workflow Manager's drag-and-drop designer, which lets you map out multi-step approval processes—like invoice sign-offs or employee onboarding—without writing a single line of code. You can set automatic escalation rules so that if a task deadline is missed, it gets reassigned to the next available team member rather than sitting idle. I also find the workflow history log genuinely useful: it shows exactly which user made which decision at each step, which gives you a clear audit trail without any extra effort.

DocuWare Key Features

• Intelligent indexing: Automatically reads and tags document content using optical character recognition (OCR) to make files searchable by keyword, date, or custom field.
• Document versioning: Tracks every saved change to a file and lets you restore any previous version directly from the document's history.
• Role-based access control: Assigns specific read, edit, or delete permissions to individual users or groups to control who can interact with each document cabinet.
• Digital document stamps: Applies customizable stamps—like "Approved" or "Reviewed"—directly onto documents to mark their status within a process.

DocuWare Integrations

Integrations include Microsoft Power Automate, Make, webmethods.io, elastic.io, and an API for custom integrations.

Adobe Acrobat is a PDF-focused document management system that enables teams to create, edit, store, share, and secure documents within a centralized cloud environment. It supports structured document control, permission management, and e-signature workflows for organizations handling high volumes of files.

Who Is Adobe Acrobat Best For?

Adobe Acrobat is best suited for teams that primarily manage documents in PDF format and need secure sharing, version tracking, and structured access controls across departments or locations.

Why I Picked Adobe Acrobat

I picked Adobe Acrobat for its secure document controls and centralized cloud storage. Teams can assign permissions, restrict editing rights, and monitor document activity. These features make it easier to manage contracts, technical files, and internal documentation while maintaining oversight and compliance.

Adobe Acrobat Key Features

• PDF editing tools: Modify text, images, and formatting directly within PDF documents.
• Version history: Track document updates and maintain revision visibility.
• Role-based permissions: Control who can view, edit, or share documents.
• Batch processing: Apply actions such as watermarking or conversion to multiple files.
• E-signature workflows: Collect legally binding electronic signatures within the platform.

Adobe Acrobat Integrations

Adobe Acrobat integrates with Microsoft 365, Google Workspace, Microsoft Teams, SharePoint, Box, Salesforce, and Workday. APIs are available for custom integrations.