10 Melhores Alternativas ao OneNote para Notas de Reuniões em 2026
Lista das melhores alternativas ao OneNote
Gerir informação num ambiente de trabalho acelerado é importante. Enquanto gestores de projetos, enfrentam desafios como organizar grandes volumes de dados e garantir a colaboração da equipa. As aplicações digitais de tomada de notas podem ajudar nestas tarefas, mas, por vezes, o OneNote pode não satisfazer todas as suas necessidades.
Pode estar à procura de uma alternativa devido a problemas de compatibilidade, requisitos específicos de funcionalidades ou ao desejo de ter uma interface renovada. Na minha experiência, explorar outras opções pode revelar soluções melhores para a sua equipa.
Neste artigo, partilharei a minha análise imparcial das melhores alternativas ao OneNote. Ficará a conhecer as suas funcionalidades únicas e a forma como podem responder às suas necessidades específicas. Vamos encontrar a ferramenta certa para aumentar a sua produtividade.
O que é o OneNote?
O OneNote é uma aplicação digital de tomada de notas que ajuda a organizar e gerir informação. É habitualmente utilizado por profissionais como gestores de projetos, estudantes e educadores que precisam de recolher e categorizar grandes volumes de dados. Você e a sua equipa podem beneficiar da capacidade do OneNote de manter tudo num só lugar. Funcionalidades como a sincronização entre vários dispositivos, as ferramentas de colaboração e os modelos personalizáveis ajudam a organizar ideias, partilhar conceitos e manter a consistência dos projetos. De um modo geral, o OneNote oferece uma solução prática para gerir as suas notas e aumentar a produtividade.
Tabela de comparação das alternativas ao OneNote
Esta tabela de comparação resume os detalhes de preços das minhas principais escolhas de alternativas ao OneNote:
| Tool | Best For | Trial Info | Price | ||
|---|---|---|---|---|---|
| 1 | Best for Apple ecosystem | Free plan available | Pricing upon request | Website | |
| 2 | Best for team collaboration | Free plan available | From $15/user/month | Website | |
| 3 | Best flexible visual knowledge mapping | Free plan available | From $8.25/user/month (billed annually) | Website | |
| 4 | Best for AI-powered advanced search | Free plan + 7-day free trial available | From $10/user/month | Website | |
| 5 | Best for privacy | Free plan + free trial available | From $1.67/month (billed annually) | Website | |
| 6 | Best for offline access | Free plan available | From $4/user/month (billed annually) | Website | |
| 7 | Best for Google integration | Free plan available | From $7/user/month | Website | |
| 8 | Best for simplicity | Free to us | Free to use | Website | |
| 9 | Best for networked thought | 14-day free trial + free demo available | From $19.50/user/month | Website | |
| 10 | Best for task management | Free plan + 14-day free trial available | From $5.84/user/month (billed annually) | Website |
Why Trust Our Software Recommendations
Our team has been testing and reviewing software since 2012. As project managers ourselves, we know how difficult—and important—it is to choose the right software.
For this guide, we evaluated tools using hands-on testing and independent research, scoring tools using our selection criteria. We also draw on insights from industry thought leaders and practicing project management experts.
Our reviews reflect our human editorial judgment, not a sales pitch.
Expert reviewers:
Análises das melhores alternativas ao OneNote
Apresentamos abaixo os meus resumos detalhados das melhores alternativas ao OneNote que entraram na minha lista. As minhas análises apresentam uma visão detalhada das principais funcionalidades, vantagens e desvantagens, integrações e casos de utilização ideais de cada ferramenta, para ajudar a encontrar a melhor opção para si.
Best for Apple ecosystem
Apple Notes is a note-taking app designed for users within the Apple ecosystem, syncing well across Apple devices. It's widely used by individuals and teams who need a simple way to take quick notes.
Why it's a good OneNote alternative: Apple Notes offers deep integration with Apple devices, making it a natural choice if you already own a Mac, iPad, or iPhone. You can also create notes hands-free using Siri. The app supports rich text formatting, allowing you to add checklists, images, and sketches to your notes. With iCloud, your notes sync automatically across all your Apple devices, ensuring you always have access to your latest information.
Standout Features and Integrations:
Features include password locks for sensitive information and folders for your notes to keep everything tidy and easy to find. Apple Notes also allows you to collaborate in real-time, making it easy for your team to work together on shared notes.
Integrations include iCloud, Siri, and more.
Pros and Cons
Pros:
- Easy voice note creation
- Supports rich text formatting
- Syncs across Apple devices
Cons:
- No markdown support
- Limited cross-platform support
Coda
Best for team collaboration
Coda is a versatile document editor that combines the functionality of documents, spreadsheets, and applications into one customizable platform. It's designed for teams and businesses that need a collaborative workspace to manage projects and data effectively.
Why it's a good OneNote alternative: Coda offers collaboration features that make it easy for your team to work together on documents in real-time. You can create interactive tables and charts that update automatically, so everyone stays informed with the latest data. Coda's flexibility lets you build custom workflows and templates tailored to your team's needs.
Standout Features and Integrations:
Features include a drag-and-drop interface that makes it simple to organize your documents and data and conditional formatting to highlight important information. Coda's formula language allows you to create complex calculations and automate repetitive tasks, saving you time.
Integrations include Slack, Google Calendar, GitHub, Salesforce, Todoist, Microsoft Teams, and more.
Pros and Cons
Pros:
- Advanced formula capabilities
- Real-time collaboration
- Highly customizable workflows
Cons:
- Mobile app is less feature-rich
- Requires setup and customization
xTiles
Best flexible visual knowledge mapping
xTiles is a visual workspace for organizing notes, ideas, and plans in one place. It’s used by individuals and teams who want to manage personal knowledge, projects, and daily work more creatively.
Why xTiles is a good OneNote alternative: xTiles' flexible canvas with blocks and tiles lets you arrange information in a way that matches how your brain works. You can break work into small visual sections, which makes it easier to focus and avoid overload. Custom layouts and reusable templates help you build simple systems you can stick with. Visual hierarchy, spacing, and structure support attention and reduce distractions when you’re working.
Standout Features and Integrations:
Features include customizable pages with movable tiles and blocks andreusable templates for consistency across projects. Visual grouping helps you separate ideas without burying them in long pages.
Integrations are not publicly listed.
Pros and Cons
Pros:
- Templates support repeatable routines
- Flexible structure fits personal workflows
- Visual layouts reduce mental clutter
Cons:
- Fewer enterprise-level controls
- Not ideal for text-heavy notes
Evernote
Best for AI-powered advanced search
Evernote is a digital note-taking app primarily used by professionals who need to organize and manage information efficiently. It caters to users such as project managers and students who require a reliable way to capture and categorize data.
Why it's a good OneNote alternative: Evernote offers advanced search capabilities, using features such as tagging to filter notes by keywords or AI-powered search to find notes in seconds. The app's OCR functionality helps you search within images, making it easier to locate specific content. You can also organize notes into notebooks for a more structured way to manage your information.
Standout Features and Integrations:
Features include web clipping that lets you save articles and webpages directly to your notes, and templates to save time on formatting by quickly creating notes with predefined layouts. Evernote also allows you to set reminders for important tasks and deadlines.
Integrations include Google Drive, Slack, Microsoft Outlook, Google Calendar, Gmail, and more.
Pros and Cons
Pros:
- Customizable templates
- Web clipping feature
- Advanced search functionality
Cons:
- Limited collaboration features
- Limited offline access
Best for privacy
Zoho Notebook is a digital note-taking app designed for users who value privacy and simplicity. It caters to individuals and teams looking for a user-friendly way to organize their thoughts and ideas.
Why it's a good OneNote alternative: Zoho Notebook emphasizes privacy, ensuring that your notes are secure and accessible only to you. The note app's straightforward interface offers a distraction-free environment for creating and sorting notes. You can use features such as color-coded notebooks to keep your information organized. Zoho Notebook lets note-takers add images and checklists in addition to text notes.
Standout Features and Integrations:
Features include audio notes tocapture ideas on the go and a smart card feature to organize content visually, making it easy to find what you need. Zoho Notebook also offers a web clipper, allowing you to save content from the web directly into your notebooks.
Integrations include Zoho Mail, Zoho CRM, Zoho Projects, Slack, Google Workspace, Zapier, and more.
Pros and Cons
Pros:
- Audio note creation
- Visual organization with smart cards
- Strong focus on privacy
Cons:
- No offline web access
- Limited advanced note formatting
Obsidian
Best for offline access
Obsidian is a personal knowledge base and note-taking app designed for users who need a reliable way to organize their thoughts and ideas. It's popular among writers, researchers, and individuals who value privacy and data ownership.
Why it's a good OneNote alternative: Obsidian offers offline access on multiple devices and operating systems, including Linux and macOS. Its markdown-based system allows for easy formatting and linking between notes, making it ideal for creating interconnected ideas. You can customize your workspace with various themes and plugins, offering flexibility that OneNote lacks. Additionally, Obsidian's local-first approach ensures your data stays on your device for increased privacy.
Standout Features and Integrations:
Features include a graph view that visually maps out the connections between your notes to help you see relationships at a glance and daily notes to keep track of thoughts and tasks. The app also supports backlinks, allowing you to create a network of linked notes, which is great for building complex knowledge systems.
Integrations are not publicly listed.
Pros and Cons
Pros:
- Extensive plugin options
- Markdown support
- Offline access
Cons:
- Requires manual setup
- No built-in collaboration
Google Keep is a digital note-taking app that caters to users who want a simple and efficient note-taking experience. It's ideal for individuals and teams who rely on Google services for their daily tasks.
Why it's a good OneNote alternative: Google Keep is a natural choice if you’re already using Google's ecosystem, especially if you own an Android device. You can record notes with text, voice, or images. The app allows you to set reminders based on time or location, ensuring you don't miss important tasks. With color-coded notes and labels, you can quickly organize and find your information.
Standout Features and Integrations:
Features include the ability to pin important notes to keep them at the top of your list for accessibility and note sharing that allows your team to work together on ideas. Google Keep also offers a simple and clean interface, helping you focus on your content without distractions.
Integrations include Google Drive, Google Calendar, Gmail, Google Docs, Google Sheets, and more.
Pros and Cons
Pros:
- Simple interface
- Location-based reminders
- Excellent Google service integration
Cons:
- Lacks advanced features
- Limited formatting options
Simplenote is a straightforward note-taking app designed for users who value simplicity and speed. It's ideal for individuals and teams who need a quick way to jot down ideas and keep their notes organized.
Why it's a good OneNote alternative: Simplenote offers a clutter-free interface that makes it easy for you to focus on your notes. You can quickly input ideas and access them across all your devices, thanks to its fast syncing capability. The app provides basic text formatting to let you organize your thoughts with tags and pins. With its lightweight design, Simplenote ensures a smooth experience if you prefer a minimalist approach.
Standout Features and Integrations:
Features include version history that lets you view and revert to previous versions of your notes and note-sharing for efficient collaboration on projects. Simplenote also offers a dark mode, providing a comfortable viewing experience in low-light environments.
Integrations are not publicly listed.
Pros and Cons
Pros:
- Version history feature
- Fast syncing across devices
- Minimalist design
Cons:
- Lacks multimedia support
- Lacks built-in task or project management tools
Roam is a note-taking tool designed for users who want to organize their thoughts in a non-linear way. It's popular among researchers, writers, and thinkers who need to create complex interconnections between notes.
Why it's a good OneNote alternative: Roam offers a unique approach to note-taking by allowing you to link ideas and notes for better knowledge management. This networked thought process helps you see connections between different pieces of information. You can use bidirectional links to create a web of knowledge, making it easier to explore related topics. The daily notes feature fosters creativity and insight, letting you capture thoughts and ideas as they appear in your mind.
Standout Features and Integrations:
Features include a graph view that visually represents the connections between your notes, block references to include the same piece of content in multiple places, and markdown formatting that allows you to style your notes with ease.
Integrations are not publicly listed.
Pros and Cons
Pros:
- Graph view for visualizing connections
- Bidirectional linking
- Supports networked thought process
Cons:
- Not budget-friendly for solo users
- Exporting data requires extra steps
Amplenote
Best for task management
Amplenote is a note-taking and task management app designed for users who need to organize their thoughts and tasks efficiently. It's perfect for professionals and teams looking for a project management tool combined with note-taking to manage tasks in one platform.
Why it's a good OneNote alternative: Amplenote integrates task management directly into your notes, making it easy for you to track tasks alongside related information. You can create to-dos within your notes without needing a separate app. The app supports rich text formatting, allowing you to customize your notes to fit your needs. With its focus on task prioritization, Amplenote helps you and your team stay on top of deadlines and priorities.
Standout Features and Integrations:
Features include a flexible tagging system that lets you categorize and retrieve notes with ease and a calendar view to see your tasks and deadlines in a visual format for more effective planning. Amplenote's focus mode reduces distractions, allowing you to concentrate on your most important tasks.
Integrations include Google Calendar, Raindrop.io, and more.
Pros and Cons
Pros:
- Focus mode for concentration
- Rich text formatting
- Integrated task management
Cons:
- Basic project tracking depth
- Limited integration ecosystem
Outras alternativas ao OneNote
Eis algumas alternativas adicionais ao OneNote que não entraram na minha lista, mas que vale a pena conhecer:
- Joplin
For open-source security
- Goodnotes
For digital handwriting
- Slite
For remote team communication
- Miro
For visual collaboration
- Otter.ai
For AI-assisted voice transcription
- Tana
For AI-powered hierarchical data organization
- Hive Notes
For meeting notes
- Notion
For team wikis
- Bear
For markdown editing
- Saner.AI
For AI-driven insights
- Notesnook
For privacy features
- Xournal++
For PDF annotation
- ClickUp Docs
For project documentation
- Notability
For multimedia notes
How I Evaluate OneNote Alternatives
I split my evaluation into two layers—core requirements like hierarchical organization and real-time co-editing, and differentiators like PM integrations—to find tools that genuinely replace OneNote.
Core Functionality (Table Stakes For This List)
When I'm selecting tools for my list, I rank each one on a scale from 0 (does not offer the functionality) to 5 (excels in this area) for each core functionality listed below. Then, I calculate the tool's total score into a percentage. Each tool needs to achieve a minimum total score of 75% to be considered for inclusion.
- Rich Note-Taking: I check whether a tool supports rich text, embedded media, tables, checklists, and file attachments—enough to capture everything from sprint retro notes to stakeholder feedback.
- Hierarchical Organization: Nested structures like notebooks, sections, and pages matter when you're managing documentation across multiple projects, clients, or workstreams at once.
- Real-Time Collaboration: I evaluate co-editing, inline comments, mentions, and permission controls to see how well distributed teams can work on shared meeting notes or project docs simultaneously.
- Task & Project Linking: Each tool should connect notes to actionable work—whether through native task management, integrations with tools like Jira or Asana, or bi-directional linking.
- Cross-Platform Sync: I look at availability across desktop, web, and mobile with reliable sync, since project managers often switch devices between a planning session and a site visit.
- Search & Knowledge Retrieval: Full-text search across notes, tags, and attachments is essential when you need to locate a decision log or requirement buried three sprints back.
Once I have a list of tools that meet this criteria, I consider what sets each platform apart.
Differentiating Factors (What Sets Vendors Apart)
Here's how I compare and contrast different vendors:
Standout Features
AI-powered assistance is a major differentiator—I look at whether a tool can summarize long meeting notes or generate action items automatically, which saves real time after a packed sprint review. I also evaluate database and wiki views, since tools like Notion and Coda let you turn notes into structured project knowledge bases with filtered views. A strong templates library matters too, especially prebuilt formats for retrospectives, project briefs, and status reports that teams can adopt on day one.
Beyond Features
PM stack integrations are a top priority—I check whether a tool connects natively with Jira, Asana, Slack, or Teams, since project managers need notes tied to their existing workflows. Migration from OneNote also matters a lot here. I evaluate whether a platform supports direct .one imports or markdown migration while preserving hierarchy and attachments. For enterprise PMOs, I consider security and compliance factors like SOC 2 certification, SSO/SAML support, and granular permission controls that protect sensitive project documentation across departments.
Por que procurar uma alternativa ao OneNote?
Os blocos de notas do OneNote podem ficar desorganizados à medida que crescem, a sincronização pode atrasar entre dispositivos e os blocos de notas grandes podem tornar-se mais lentos, o que é importante quando as suas notas passam a ser registos de projetos partilhados. Eis em que situações outra ferramenta pode ser mais adequada:
- Mantém uma biblioteca grande e crescente de notas. Alguns utilizadores consideram que os blocos de notas ficam desorganizados e difíceis de navegar à medida que crescem, e afirmam que é difícil encontrar páginas antigas. Ferramentas como o Evernote acrescentam etiquetas e uma pesquisa que lê o texto dentro das imagens, enquanto o Obsidian liga notas relacionadas através de ligações de retorno.
- Alterna entre dispositivos ao longo de todo o dia. Alguns utilizadores referem uma sincronização lenta ou inconsistente. Quando várias pessoas editam simultaneamente a mesma parte de uma página, o OneNote cria uma página duplicada que alguém tem de fundir manualmente. Aplicações como o Simplenote apostam numa sincronização rápida, com histórico de versões para restaurar rascunhos anteriores.
- Trabalha com blocos de notas muito grandes. Alguns utilizadores consideram que o OneNote demora a carregar ou fica lento com blocos de notas grandes. Como o desempenho depende do seu conteúdo, recrie um dos seus maiores blocos de notas em cada ferramenta durante um período de teste e veja como esta o processa.
O OneNote continua a ser a escolha certa se toma notas à mão, fazendo esboços e anotações com uma caneta, e quer que essas notas possam ser pesquisadas e estejam ligadas ao Teams, ao Outlook e ao resto do Microsoft 365. Para as pessoas que pensam com um estilete, isso pode compensar os grandes blocos de notas desorganizados e os atrasos ocasionais na sincronização.
Funcionalidades do OneNote
Eis algumas das principais funcionalidades do Microsoft OneNote que pode comparar com as soluções alternativas acima:
- Organização dos blocos de notas: Crie blocos de notas, secções e páginas para gerir as suas notas de forma eficiente.
- Tomada de notas versátil: Suporta notas escritas, manuscritas e de áudio ou vídeo.
- Ferramentas de formatação avançadas: Oferecem estilos de texto, listas, tabelas e cores de fundo para personalizar as notas.
- Inserção de conteúdo: Insira imagens, ficheiros e folhas de cálculo do Excel diretamente nas suas notas.
- Desenho e criação de esboços: Utilize ferramentas para fazer esboços e converter tinta digital em texto ou formas.
- Partilha e sincronização: Partilhe blocos de notas com outras pessoas e sincronize-os em todos os seus dispositivos.
- Etiquetas e pesquisa: Adicione etiquetas às notas e pesquise conteúdo específico para se manter organizado.
- Funcionalidades de colaboração: Partilhe e edite notas com a sua equipa.
- Acessibilidade: Aceda às suas notas em PCs, telemóveis, tablets e navegadores Web.
- Integração com o Microsoft Teams: Adicione ou associe notas ao Teams sem complicações.