15 outils de collaboration en ligne pour accroître l’efficacité de votre projet
Dans cette revue, nous examinons en profondeur les outils suivants pour la collaboration en ligne:
- 3. Smartsheet — Best for its client approvals, comments, and team feedback made simple through Smartsheet proofs
- 4. ClickUp — Best collaboration tool with live cursor and collaboration detection to prevent overlap
Avec 43% d’entre nous passant au moins un certain temps à travailler à distance, les outils de collaboration en ligne deviennent un élément vital du lieu de travail moderne.
Et parce que le lieu de travail moderne n’est souvent pas un lieu du tout, nous devons adopter un espace bien organisé et central où vit toute la documentation et la communication du projet. Nos clients peuvent être situés à New York, nos développeurs à Bali et notre équipe marketing à Londres. Mais nos documents, processus, délais et plannings vivent sous le même toit.
Du moins, ils le devraient.
Vous n’êtes pas convaincu? Considérez ceci : un rapport de McKinsey Global Institute a constaté que 61% de la semaine de travail est consacrée à ces trois tâches :
- lire et répondre aux emails
- la recherche ou la collecte d’informations
- communiquer et collaborer à l’interne
La majeure partie de notre temps de travail est consacrée à des tâches de collaboration et de coordination. Les logiciels de collaboration éliminent une partie de la redondance et de la confusion des tâches de collaboration, ce qui nous permet de libérer des heures pour un travail plus spécifique aux rôles.
Oui, beaucoup d’entre nous se débrouillent avec une combinaison pas si astucieuse d’applications Google ou Microsoft coordonnées via un enchevêtrement d’emails. Si c’est votre cas, restez à l’écoute. Il y a une bien meilleure façon…
Quels sont les outils de collaboration de projet? (Et comment ils peuvent vous aider)
Que sont les outils de collaboration?
Un outil de collaboration en ligne permet un flux de travail mieux coordonné en fournissant une plate-forme unifiée pour la discussion en équipe, le partage de fichiers, le stockage en ligne de la documentation, l’attribution des tâches et la collaboration en temps réel des projets. Au fond, les outils de collaboration ont pour but d’aligner les gens.
Les logiciels de collaboration se présentent sous plusieurs formes. Vous connaissez probablement Slack, un outil de collaboration commun qui met l’accent sur la messagerie de groupe (si vous êtes sur Slack, n’hésitez pas à vous joindre à notre communauté en pleine croissance de Digital Project Manager ). Et vous êtes sans doute familier avec les outils de collaboration Google largement utilisés (Drive, Docs, Sheets, Hangouts) ou peut-être les outils de collaboration Microsoft (SharePoint, One Drive). Oui, les outils de collaboration peuvent être aussi simples que Skype (l’un des outils de collaboration de MS) ou même votre compte e-mail. Les applications de collaboration modernes vont encore plus loin en unifiant toutes ces interactions de travail au sein d’une plateforme unique.
Quelles sont les caractéristiques des outils de collaboration?
Si vous utilisez déjà un logiciel de GP, vous avez déjà accès à certains outils de collaboration. De nos jours, tous les logiciels de gestion de projet, y compris les outils de planification des ressources, offrent des fonctions de collaboration, comme les mises à jour de l’état des tâches, le partage de fichiers et les tableaux de visualisation des progrès. Cependant, un outil conçu spécifiquement pour la collaboration de projet peut inclure des fonctionnalités supplémentaires, telles que la vidéoconférence, le partage en direct sur des documents co-créés et des portails en contact avec les clients.
Quels sont les avantages des logiciels de collaboration?
Lorsque toutes les communications, les dossiers et l’avancement du projet sont centralisés en un seul endroit, votre équipe bénéficie d’un échange d’information plus clair qui vous aidera à éviter tout malentendu. Si vous avez déjà commis l’erreur d’envoyer une version périmée d’un document partagé à un client, vous comprendrez pourquoi la collaboration est importante. Les avantages des outils de collaboration ne se limitent toutefois pas à l’amélioration de la communication : avec tout ce qui est accessible en un seul endroit, votre processus devient plus efficace et vous aurez une vision plus précise de l’avancement de votre projet.
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Les meilleurs outils de collaboration de projet pour augmenter l’efficacité de votre projet
Voici une liste d’outils de collaboration de projet pour vous aider à démarrer. Nous couvrons le différentiel clé du logiciel (quels sont ses principaux avantages et inconvénients par rapport à d’autres outils), suivi d’un regard sur ses caractéristiques et fonctions, et enfin sur ses intégrations et son prix.
monday.com
Best for external user collaboration using guest invites to a board
monday.com is a collaboration and task management software that has been topping charts for best task management apps since it won the 2019 Webby Award for productivity platform. Its simplistic design and user-friendly features make collaborating within, and between, teams easy.
Why I picked monday.com: With this platform, you have one too many ways to collaborate. Its shared documents allow users to co-create meeting minutes, brainstorm, and engage with others in the team. The platform also has mentions and comments that promote team discussions around certain tasks and call on each other for input. And, if required, people can add attachments to tasks, instead of relying on emails. Everything related to the project can live in one place.
Additionally, monday.com has a whiteboard product called Workcanvas where you and your team can easily create mind maps, presentations, and workflows, and engage in real-time multiplayer activities.
monday.com Standout Features & Integrations
Features include project management, task scheduling/tracking, resource management, scheduling, budgeting, calendar management, Gantt charts, file sharing, time management, email integration, third-party plugins, and notifications.
Integrations include apps like Slack, Google Drive, Gmail, Google Calendar, Jira, GitHub, Trello, Dropbox, Zoom, Typeform, and many more, accessible via Zapier.
They offer a free plan for up to 2 users.
Workmates
Best online collaboration tool for teams the desire built-in recognition features
Developed by HR Cloud, Workmates is a cloud-based employee engagement software meant for startups and small businesses. This solution is designed to help build a corporate culture for different work environments, including the office, field, and remote work settings.
Employees can engage with each other, and their clients or admins can create directories to search for information about their colleagues. Employees can even nominate each other for recognition. It is also possible to store other information on a centralized shared repository that employees can freely access to further improve collaboration. It is hosted on the cloud and can be accessed anywhere via desktop, web, or mobile device.
Some other standout features include chat and messaging functionalities that allow team members to communicate with each other and access work-related contact details. Other relevant features for online collaboration include a centralized newsfeed, push notifications, calendar and productivity tool integrations, and real-time reports.
Workmates offers users seamless integration with different collaboration applications, including Google Suite, Slack, and Yammer, and also allows for on-the-go use through the Workmates app for Android and iPhone devices. If you’re interested in using the employee collaboration feature, you can contact the vendor to book a free demo or ask about any available subscription options.
Smartsheet
Best for its client approvals, comments, and team feedback made simple through Smartsheet proofs
Smartsheet is a spreadsheet-based project management software that helps you manage projects, automate processes and scale up to enterprise-level programs and portfolios.
Why I picked Smartsheet: It has collaboration features that make it a fit for almost any team, but especially a creative, content, design, or marketing team that needs to collaborate on content. For instance, you can use the “Forms” feature which offers the ability to create and customize forms to collect essentially any data from anyone in a structured format—you could use it for collecting information, including images and files, from clients in order to make briefs, for example.
For teams searching for lots of different files, Smartsheet offers searchable databases, multiple viewing options to see tasks, cards, files (etc). You’ll find version control, and proofing and approval workflows to help your team move work through the pipeline.
The tool is also easy to share, even with outside users. It has permission-based access which allows you to set permission levels to Owner, Admin, Editor, and Viewer. Similarly, you can create portals that give you customized views of your projects depending on what you want to track for each one.
Smartsheet Standout Features & Integrations
Features include member notifications of critical changes in real-time, shared views, detail history, activity logs, automated alerts, reminder, and status reports to keep everyone aligned and informed. There are content collaboration features like pinned feedback, approvals, and annotations that make it easier to collaborate on creative work.
Integrations include Microsoft and Google apps, as well as development essentials like Jira, and useful business apps like Salesforce, servicenow, Slack, Box, and Tableau. The platform is extensible through a REST API and webhooks.
ClickUp
Best collaboration tool with live cursor and collaboration detection to prevent overlap
ClickUp is a project management app where you can plan, track, and manage any type of work regardless of geographical location and using any device.
Why I picked ClickUp: This is a platform that puts a lot of thinking into what they develop. One of the most recent updates includes an in-app video recording tool that can help any team member record their screen, share a link to the video, and requires no downloads. The opportunity to collaborate in ClickUp includes comments, mentions, notifications, collaborative documents, whiteboards, and task management.
Task management features include task checklists, subtasks, reminders, priorities, and task templates, as well as the ability to filter, sort, search for, easily reorder, and view tasks in the manner most convenient for the team. Users can also create Gantt charts, calendars, and timelines to visualize tasks. ClickUp includes time tracking as well, both through integrations and natively.
ClickUp features color-coding for further organization and clarity, as well as multiple task views such as lists, calendars, Gantt charts, Kanban boards, and more.
Reporting features include the ability to create custom dashboards, as well as six built-in report types for team reporting.
ClickUp Standout Features & Integrations
Features include task scheduling/tracking, project management, resource management, budgeting, contact management, data visualizations, employee database, expense tracking, file sharing, third-party plugins, collaboration support, timesheets, roadmapping, chat, customer management, email integration, feedback management, and process reporting.
Integrations include native connections with Slack, G Suite, Dropbox, and many more tools, as well as over 1,000+ integrations through Zapier.
ClickUp's free plan is robust and includes all primary features.
Lucidspark
Best visual collaboration software for ideation, brainstorming and sprint planning
Lucidspark is a virtual whiteboard for real-time collaboration where your team comes together to bring ideas to life.
Why I picked Lucidspark: It lets leverage the power of visual collaborative in the ideation by using sticky notes, shapes and freehand sketches to help remote and hybrid team get their ideas down on an infinite canvas.
Voting sessions, commenting, and in-product chat let you track feedback in real time and move projects forward the execution phase quickly—while creating a living artificact of ideation that your business can use as a blueprint for future projects.
Lucidspark Standout Features & Integrations
Features include breakout boards, an in-app chat, sticky notes, emojis, abuilt-in timer, color-coded cursors, shapes, voting, the ability to bring everyone to a point on the canvas, and an infinite workspace for you and your team to create.
Integrations include apps like Zoom, Slack, Microsoft Teams, Loom, Google apps, Notion, Confluence and more, Lucidspark is ideal for all types work—including agile and project planning, customer journey mapping, UX research, strategic analysis, and more.
Lucidspark has a free version available for individual users.
Zoho Projects
Best social intranet for large teams
Zoho Projects is the award-winning project management tool from Zoho. Zoho Projects truly stands out is its rich collaboration features sprinkled all across the interface.
Why I picked Zoho Projects: The tool supports all levels of collaboration in various contexts. Be it completely open discussions with the interactive project/portal feed and discussion forums, or closed groups on chat, Zoho Projects covers everything to do with collaboration and more. With the documents feature, users can collaborate and create files, edit them and keep a history of versions as well.
The UI is straightforward with all modules on the left panel. Fields where commenting and annotating are possible are clearly marked with fields and prompts. The interface and modules are highly customizable. All aspects of the UI from theme colors to arrangement and visibility of the various modules can be changed to suit a user's preferences. Zoho projects also offers free onboarding for its customers and a comprehensive online help guide for all users.
Zoho Projects stands out in cases where there are multiple hand-offs involved. With Blueprints, users can create and automate workflows, notifications and escalations. The tool is trusted by over three million users and hundreds of big brands across the globe.
Zoho Projects Standout Features & Integrations
Features include Gantt charts, project discussions, file management with version control, task automation, resource utilization capabilities, and highly customizable dashboards
Integrations. Being part of Zoho's ecosystem allows Projects to connect to several of Zoho's own services, such as Zoho Books, Zoho CRM and Zoho's finance suite. The new Zoho marketplace allows 3rd party integrations as well.
Its freemium version is available for up to 3 users for 2 projects. No credit card information required.
Kintone
Best dedicated threads within each workspace to discuss specific topics
Kintone is a customizable collaboration tool used by teams at Volvo Trucks North America, Japan Airlines, Shiseido, and over 23,000 organizations worldwide.
Why I picked Kintone: Their unique platform allows you to build a wide variety of customizable no-code “apps” either from scratch, using templates or from your existing spreadsheets, for data management, business processes, and workflows. Kintone apps are not only customizable but they allow you to communicate where the data lives so your team is always on the same page.
Kintone Team Space feature lets you start conversations with your team. You can create different spaces for different projects or teams, which keeps your conversations relevant. Pretty much like conversations within tasks, every project data record within Kintone has its comment section where you can mention team members which helps add context to your conversations.
There are so many ways to customize Kintone it can be hard to know where to start. Read the starter blog “What Can You Build with Kintone?” or watch Creating an App from Scratch for a quick look at how the drag-and-drop builder works.
Kintone Standout Features & Integrations
Features include project management, dashboards, resource management, analytics, calendar management, conversion tracking, employee onboarding, forecasting, lead scoring, timesheets, collaboration support, reports, pipeline management, budgeting, and process modeling.
Integrations include tools like Slack, Gmail, Google Calendar, Outlook, Tableau, Dropbox, Salesforce, HubSpot, Eventbrite, WordPress, QuickBooks, MailChimp, and many more through a paid plan with Zapier or via API integrations.
Kintone offers discounted prices for nonprofits and educators. Its team also offers a free custom app build as part of the free trial process.
Troop Messenger
Best internal collaboration tool for remote teams
Troop Messenger is a team collaboration and instant messaging app that allows people of in-house/remote to have transparent office communication through quite an advanced feature stack.
Why I picked Troop Messenger: Overall this tool does a standout job with its feature offering and hits all of the criteria I look for in a collaboration tool, plus more. The main features include instant messaging, voice-video calling, video conferencing, file sharing, and desktop sharing.
But something I find especially useful in this tool are its more advanced features that really enhance the day-to-day user experience. I like both the 'respond later' option as well as the 'burnout' option which lets you set a message to send at a later time. The self-messaging feature is also unique—a simple but useful feature that lets you send reminders and notes to yourself. The 'forkout' feature lets you send bulk text messages and files to multiple users at once, and when viewing files you see a preview so you don't have to download to see them.
Troop Messenger Standout Features & Integrations
Features include one-on-one messaging, audio messages, broadcast messaging, attachments, group chats, and group calling.
Integrations include many native and third-party integration such as employee monitoring and tracking apps, attendance management systems, Google Drive, Dropbox, and LDAP. It's available across Windows, Linux, Mac, Android, and iOS.
It's worth noting that although it’s a SaaS model, it offers the delivery models of self-hosting, API, and custom application.
Forecast
Best collaboration tool with built-in project management capabilities
Forecast is a project management and collaboration tool that allows users to manage projects, resources, and finances, and includes capabilities for managing entire portfolios and single project milestones or tasks.
Why I picked Forecast: Forecast includes a task list feature that displays priorities for each team member. Users can also create task cards where team members can comment, share files, and register time. Task cards also include accessible information on dependencies and subtasks.
Forecast’s AI capabilities include timesheet suggestions based on historical data, as well automatic estimates for task durations, resource assignments, and more. Workflow automations are also available.
Forecast Standout Features & Integrations
Features include batch permissions & access, budgeting, billing/invoicing, calendar management, contact management, customer management, dashboards, data export, data import, data visualization, expense tracking, external integrations, file transfer, forecasting, Gantt charts, multi-currency, notifications, status notifications, and reports.
Integrations include Slack, Microsoft Teams, iCloud Calendar, Google Drive, Google Calendar, Outlook, Harvest, Trello, Asana, GitLab, Github, and dozens more using a paid plan through Zapier. Higher-tier subscriptions include native integrations with Timelog, Xero, QuickBooks Online, JIRA, Azure DevOps, Salesforce, Okta, OneLogin, and Azure Active Directory.
MeisterTask
Best centralized communication within tasks to focus team discussions
MeisterTask is an intuitive online task management tool that uses smart integrations and automation. T
Why I picked MeisterTask: The tool has Kanban-style project boards that you can customize to fit your team's workflow or any agile workflow, including classic project and task management workflows, as well as software sprints.
Other features include Gantt chart style timelines, automation, comments and mentions, statistics and reports, and an agenda feature that lets users create their own personal dashboards to which tasks from any project can be pinned and organized.
MeisterTask Standout Features & Integrations
Features include project management, scheduling, task scheduling/tracking, time management, bug tracking, resource management, collaboration support, workflow management, 2-factor authentication, anti-virus, API, batch permissions & access, calendar management, contact management, contact sharing, CRM integration, customer management, dashboards, data export, data import, data visualization, email integration, external integrations, file sharing, firewall multi-user, notifications, campaign management, and reports.
Integrations include Google Workspace, Slack, and GitHub — in addition to over two thousand applications via Zapier.
Blink
Best collaboration software for deskless workers
Blink is a communication tool for the unique needs of deskless workers, who, until now, didn’t have the same quality technology as their colleagues in HQ. Blink requires no technical knowledge to get started or to invite colleagues to the platform.
Why I picked Blink: Blink is built around the concept of workplace messaging as the central functionality, so peer-to-peer direct messaging, group chats, and top-down communications via the company feed all play an important role. Moderators and admins who post in the company feed also have the option of turning on and off push notification for each post depending on importance.
Analytics for admins features prominently through the app: post-by-post analytics, Org-wide, and Team analytics within the Admin Portal, and Hub analytics that measure interactions and adoption within the document storage and reporting section of the app.
Its user-friendly, brandable interface is designed with familiar social media style features (think emojis and like buttons) that encourage engagement from employees—even less tech-savvy ones.
Blink Standout Features & Integrations
Features include workplace messaging, a social media-style company Feed for top-down communications, a directory, cloud storage, workplace analytics, and polls.
Integrations with 3rd party systems include Jira, Trello, ADP, Greenroad, Jira, Office 365, and G-Suite. You can also build new integrations to your existing systems using Blink’s public APIs or simply wait until they update their marketplace as they release new integrations weekly.
Evernote
Best dedicated collaboration spaces with permissions so you decide who has access
Evernote provides a place to store everything from personal moments to business projects. This notes and tasks app has a dedicated collaboration tool called “Spaces” that acts as a central source of information, a data-sharing hub, and a messaging/communication space.
Why I picked Evernote: The app auto-syncs across all your devices, including desktops, smartphones, and tablets. Your ideas, photos, and clipped pages are always available, regardless of where your team is physically located. Every member of a space has access to everything kept there, so information is accessible for all.
Their virtual bulletin board is another cool feature, allowing users to make announcements across the whole team. You can also create your own custom templates, save emails to Evernote, link Google Drive files, annotate PDFs, and scan and digitize business cards.
Evernote for Mac and Windows supports up to 5 different accounts of any type (at least one must be Premium or Business); Evernote for iOS and Android supports one personal account and one business account.
Evernote Standout Features & Integrations
Features include to-do lists, search on handwritten notes, a web clipper, task management, templates, and a document scanner.
Integrations include Google Drive, Outlook, Salesforce, Slack, and Microsoft Teams.
Evernote's basic plan is free and allows 60 MB of new uploads/month and syncing across 2 devices.
Filestage
Best for its variety of collaboration tools within the platform
Filestage is a review and approval platform used by agencies and in-house creative teams around the world. From sharing files to collecting feedback, it speeds up every step of your creative review process.
Why I picked Filestage: Feedback management is where Filestage really shines. You can invite reviewers to add comments and discuss ideas right alongside your content and create review steps to group feedback from different types of stakeholders, like Creative, Account management, and Client. Add in automated timecodes, version comparisons, annotations, and attachments, and Filestage is a great feedback platform.
Additionally, you can see every review step, file format, version, and reviewer in your project, with status indicators to show who’s approved what in a centralized dashboard. So at any stage in your creative review process, you can see exactly where things are at a glance.
Filestage Standout Features & Integrations
Features include unlimited reviewers, one-click approvals, annotations, project dashboards, file attachments, version comparisons, centralized approvals, threaded comments, mentions, and custom branding.
Integrations include Slack, Microsoft Teams, Adobe Creative Cloud, and Asana. Additionally, you can access thousands more apps through their integration partners, like Pabbly.
You can also invite an unlimited number of reviewers and external uploaders to your account for free.
Backlog
Best collaboration tool for development teams
Backlog's feature set is unique in that it offers project management, bug tracking, and version control management in a single app. If you're looking for a tool to help manage development projects or working closely with a team of developers, this is the app for you.
Because this app offers more features than most project management apps, it's visually more complex than some of the other apps on this list. Backlog provides a hands-on tool your developers can use to take projects from start to release to maintenance while ensuring transparency and accountability across teams.
Backlog works for a range of team sizes, and they offer a self-hosted Enterprise option for larger companies. Collaboration features include task management (including subtasks, checklists, and custom fields), milestones, file management, wikis, and more. For collaborating on code, you get SVN and Git repositories, a differences viewer and inline comments, plus pull requests, merge requests, and branches. Visually, the app provides burndown charts, Git graphs, Kanban boards, and Gantt charts, so users can quickly assess projects at a glance.
They also provide a mobile app on both iOS and Android for collaborating on-the-go. It integrates with Nulab's other apps and provides both Redmine and Jira importers.
Backlog is free for up to 10 users with some feature limitations or $35/month for up to 30 users. For $100/month, your team gets unlimited users, i.e. their Standard Plan.
Summary of Backlog:
- Project discussions: Pass
- File upload and sharing: Pass
- To-do list and assigning tasks: Pass
- Events/project milestones: Pass
- Integration (with other types of tools): Pass
Todoist
Best user experience
Among collaboration tools, Todoist offers ones of the cleanest, most clutter-free interfaces for managing tasks. The UI feels truly effortless (and dare we say, refreshing?) and offers basic planning functions for task management, file sharing, and tracking projects. It’s a good choice for individuals and small- to mid-sized teams who simply need all of their tasks, updates, and files in one place.
Todoist is a bit of a minimalist among collaboration tools, but don’t let that scare you away. It’s user experience is excellent, and the visualizations are better than many of the other collaboration tools out there. Todoist’s visualizations have a special focus on personal productivity: individual users can set their own productivity goals and visualize their progress in multiple easy-to-read graphs. All over, we see thoughtful features that are truly useful for the modern user: it works on mobile devices, works offline, and syncs across devices. It also offers a very practical email feature for quickly turning emails from your inbox into tasks.
Although it lacks video conferencing and synchronous editing, Todoist does offer out-of-the-box integrations with 10+ useful apps and plugins, including IFTTT (providing simple automation) and Zapier (for connecting with hundreds of other apps). Todoist also has a mobile app for iOS and Android.
Todoist costs from $29/year per user ($2.40/user/month).
Summary of Todoist:
- Project discussions: Pass
- File upload and sharing: Pass
- To-do list and assigning tasks: Pass
- Events/project milestones: Pass
- Integration (with other types of tools): Pass
Tableau récapitulatif des outils de collaboration
| Tool | Free Option | Price | ||
|---|---|---|---|---|
| 1 | monday.com Best for external user collaboration using guest invites to a board | 14-day free trial + freemium plan available | From $8/user/month (billed annually, min 3 seats) | Visit Website |
| 2 | Workmates Best online collaboration tool for teams the desire built-in recognition features | Free demo available | From $3.50/user/month | Visit Website |
| 3 | Smartsheet Best for its client approvals, comments, and team feedback made simple through Smartsheet proofs | Freemium version available | From $7/user/month | Visit Website |
| 4 | ClickUp Best collaboration tool with live cursor and collaboration detection to prevent overlap | Freemium plan available | From $9/user/month | Visit Website |
| 5 | Lucidspark Best visual collaboration software for ideation, brainstorming and sprint planning | 7-day free trial available | From 7.95/user/month | Visit Website |
| 6 | Zoho Projects Best social intranet for large teams | 10-day free trial | From $5/user/month | Visit Website |
| 7 |  Kintone Best dedicated threads within each workspace to discuss specific topics | 30-day free trial | From $24/user/month | Visit Website |
| 8 | Troop Messenger Best internal collaboration tool for remote teams | 7-day free trial | From $2.50/user/month | Visit Website |
| 9 | Forecast Best collaboration tool with built-in project management capabilities | 14-day free trial | From $29/user/month | Visit Website |
| 10 | MeisterTask Best centralized communication within tasks to focus team discussions | Free trial available | From $8.25/month (billed annually) | Visit Website |
| 11 | Blink Best collaboration software for deskless workers | Free demo upon request | From $6.18/user/month | Visit Website |
| 12 | Evernote Best dedicated collaboration spaces with permissions so you decide who has access | Free plan with limited features | From $9.99/month | Visit Website |
| 13 | Filestage Best for its variety of collaboration tools within the platform | 7-day free trial | From $24/user/month | Visit Website |
| 14 | Backlog Best collaboration tool for development teams | 30-day free trial | From $30/month | Visit Website |
| 15 | Todoist Best user experience | 30-day free trial | From $2.40/user/month | Visit Website |
Autres outils de collaboration en ligne
Bien que nous ne les ayons pas inclus dans l’évaluation, il existe d’autres outils de collaboration sur lesquels nous n’avons pas encore eu l’occasion de nous plonger pleinement. Vous trouverez ci-dessous une liste de quelques options d’outils de collaboration supplémentaires pour votre agence ou studio:
- Creately
Canvas collaboration with in-app video conferencing feature
- MindGenius
Best collaboration tool for small teams of 10 or less
- Approval Studio
Best collaboration software for creative agencies
- Redbooth
AI-powered collaboration software with threaded conversations to prevent misunderstandings
- Gmelius
Best collaboration tool for Gmail
- Asana
Dedicated space for conversations and discussions related to a project
- ProjectManager.com
Best collaborative work management for hybrid teams
- Hive
Best collaboration tool for enterprise
- Hibox
Best collaboration tool with videoconferencing
- Basecamp
Best collaboration tool for scaling teams
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Critères de sélection des outils de collaboration de projet
Pour être utiles à vous et à votre équipe, les meilleurs outils de collaboration en ligne comprendront quelques éléments essentiels, décrits ci-dessous.
- Discussions sur le projet – par nature, les outils de collaboration de groupe doivent impliquer le groupe. Les fonctions de discussion comprennent les conversations, les mentions, les commentaires, les discussions de groupe et les discussions individuelles privées. Les applications les plus robustes offriront également des outils de visioconférence et de conférence vocale.
- Téléchargement et partage de fichiers – l’outil doit fournir une infrastructure organisée pour le téléchargement de fichiers ainsi que des niveaux appropriés de permissions pour le partage de fichiers avec les prestataires extérieurs, clients, partenaires, etc. Les agences créatives bénéficieront de fonctionnalités de co-création de fichiers (telles que l’édition synchrone en temps réel et les tableaux blancs virtuels partagés). Les agences qui partagent des fichiers avec leurs clients bénéficieront d’un portail client personnalisable qui leur permet d’accéder facilement aux fichiers partagés.
- Liste ce qu’il faut faire et attribution des tâches – les tâches doivent être visibles dans plusieurs modèles, avec la possibilité d’attribuer des priorités et des membres aux tâches. Cela devrait comprendre un calendrier et un système de notification pour le suivi des échéanciers, des mises à jour et des échéances.
- Événements/jalons du projet – l’outil devrait fournir un aperçu de l’échéancier du projet avec la capacité d’établir et de suivre les jalons. Il s’agit d’un diagramme de Gantt ou d’un rapport similaire montrant les tâches, les sous-tâches, les dates de début et de fin, les dépendances et les ressources affectées.
- Intégration (avec d’autres types d’outils) – la collaboration dans l’environnement de travail d’aujourd’hui exige la communication et le partage entre de multiples plateformes. Vos besoins d’intégration sont spécifiques, mais un bon outil de collaboration doit inclure les bases : applications de planification des ressources, applications de documentation de Google et Microsoft, outils de suivi du temps et applications de communication.
- Prix – nous incluons les informations de base sur les prix pour chaque application pour faciliter l’évaluation. Gardez à l’esprit que le prix moyen des outils de collaboration tourne autour de 8$/utilisateur/mois.
Comment choisir le meilleur outil de collaboration en ligne pour votre équipe?
Avant de choisir un outil de collaboration de projet, affinez vos choix en considérant ces questions :
Pourquoi en avez-vous besoin?
Dressez une liste de vos besoins et classez-les par ordre de priorité. Par exemple, certains outils de collaboration d’équipe sont conçus avec des équipes créatives à l’esprit, avec des tableaux blancs virtuels et des outils interactifs de mappage d’idées, tandis que d’autres sont adaptés aux équipes qui ont besoin d’un workflow structuré et automatisé pour gérer des dépendances de tâches complexes. Si vous travaillez en étroite collaboration avec des partenaires et des clients, assurez-vous que votre outil de collaboration vous facilite la tâche avec plusieurs niveaux de permissions pour le partage des communications, des mises à jour et des fichiers du projet.
Quelle est la taille de votre équipe?
Combien de personnes utiliseront l’outil de collaboration – et où sont-elles? Ce n’est pas parce que votre équipe est petite que vous pourrez vous contenter d’une équipe légère. Par exemple, une petite équipe entièrement distante aura probablement besoin d’un des outils de collaboration de groupe les plus robustes, contrairement à une équipe qui partage un bureau. Si vous travaillez avec un grand nombre d’entrepreneurs, vous avez besoin d’un outil qui vous permet de collaborer avec des tiers. Si vous avez une grande équipe de développeurs, avoir un wiki d’équipe, avec beaucoup de stockage pour la documentation, va être une considération importante.
Comment cela s’intégrera-t-il à votre flux de travail?
Votre équipe est-elle toujours en ligne ou avez-vous besoin de quelque chose qui fonctionne hors ligne? Dans quelle mesure s’intègre-t-il bien dans le paysage avec tous les autres outils que vous utilisez? De nombreux outils de collaboration peuvent être utilisés pour remplacer une combinaison d’outils existants, en exécutant les fonctions des applications de partage de fichiers et des applications de communication tout en un.
Combien de temps pour l’installer?
Est-il facile à mettre en œuvre? Importe-t-il des données à partir des outils que vous utilisez actuellement? L’application offre-t-elle un support technique (et en aurez-vous besoin)? Enfin, vérifiez si la solution est hébergée ou si vous allez maintenir l’infrastructure derrière elle.
Comment est l’apprentissage?
Sera-t-il facile d’embarquer des membres de l’équipe?
Combien ça coûte?
La majorité des applications sont facturées par utilisateur, par mois. Si vous prévoyez agrandir votre équipe, comment l’augmentation des prix affectera-t-elle votre budget? De même, aurez-vous besoin d’étendre les capacités de l’application, en payant pour des fonctionnalités supplémentaires à mesure que votre entreprise se développe?
Qu’en pensez-vous?
Ce n’est qu’une petite liste des nombreux outils de collaboration qui existent. Quels sont, selon vous, les meilleurs outils de collaboration ? Comment décidez-vous de ce qui convient le mieux à votre projet et à votre équipe?