15 outils de collaboration en ligne pour accroître l’efficacité de votre projet
15 15 outils de collaboration en ligne pour accroître l’efficacité de votre projet
Here's my pick of the 15 best software from the 26 tools reviewed.
Get free help from our project management software advisors to find your match.
Avec 43% d’entre nous passant au moins un certain temps à travailler à distance, les outils de collaboration en ligne deviennent un élément vital du lieu de travail moderne.
Et parce que le lieu de travail moderne n’est souvent pas un lieu du tout, nous devons adopter un espace bien organisé et central où vit toute la documentation et la communication du projet. Nos clients peuvent être situés à New York, nos développeurs à Bali et notre équipe marketing à Londres. Mais nos documents, processus, délais et plannings vivent sous le même toit.
Du moins, ils le devraient.
Vous n’êtes pas convaincu? Considérez ceci : un rapport de McKinsey Global Institute a constaté que 61% de la semaine de travail est consacrée à ces trois tâches :
- lire et répondre aux emails
- la recherche ou la collecte d’informations
- communiquer et collaborer à l’interne
La majeure partie de notre temps de travail est consacrée à des tâches de collaboration et de coordination. Les logiciels de collaboration éliminent une partie de la redondance et de la confusion des tâches de collaboration, ce qui nous permet de libérer des heures pour un travail plus spécifique aux rôles.
Oui, beaucoup d’entre nous se débrouillent avec une combinaison pas si astucieuse d’applications Google ou Microsoft coordonnées via un enchevêtrement d’emails. Si c’est votre cas, restez à l’écoute. Il y a une bien meilleure façon…
Quels sont les outils de collaboration de projet? (Et comment ils peuvent vous aider)
Que sont les outils de collaboration?
Un outil de collaboration en ligne permet un flux de travail mieux coordonné en fournissant une plate-forme unifiée pour la discussion en équipe, le partage de fichiers, le stockage en ligne de la documentation, l’attribution des tâches et la collaboration en temps réel des projets. Au fond, les outils de collaboration ont pour but d’aligner les gens.
Les logiciels de collaboration se présentent sous plusieurs formes. Vous connaissez probablement Slack, un outil de collaboration commun qui met l’accent sur la messagerie de groupe (si vous êtes sur Slack, n’hésitez pas à vous joindre à notre communauté en pleine croissance de Digital Project Manager ). Et vous êtes sans doute familier avec les outils de collaboration Google largement utilisés (Drive, Docs, Sheets, Hangouts) ou peut-être les outils de collaboration Microsoft (SharePoint, One Drive). Oui, les outils de collaboration peuvent être aussi simples que Skype (l’un des outils de collaboration de MS) ou même votre compte e-mail. Les applications de collaboration modernes vont encore plus loin en unifiant toutes ces interactions de travail au sein d’une plateforme unique.
Quelles sont les caractéristiques des outils de collaboration?
Si vous utilisez déjà un logiciel de GP, vous avez déjà accès à certains outils de collaboration. De nos jours, tous les logiciels de gestion de projet, y compris les outils de planification des ressources, offrent des fonctions de collaboration, comme les mises à jour de l’état des tâches, le partage de fichiers et les tableaux de visualisation des progrès. Cependant, un outil conçu spécifiquement pour la collaboration de projet peut inclure des fonctionnalités supplémentaires, telles que la vidéoconférence, le partage en direct sur des documents co-créés et des portails en contact avec les clients.
Quels sont les avantages des logiciels de collaboration?
Lorsque toutes les communications, les dossiers et l’avancement du projet sont centralisés en un seul endroit, votre équipe bénéficie d’un échange d’information plus clair qui vous aidera à éviter tout malentendu. Si vous avez déjà commis l’erreur d’envoyer une version périmée d’un document partagé à un client, vous comprendrez pourquoi la collaboration est importante. Les avantages des outils de collaboration ne se limitent toutefois pas à l’amélioration de la communication : avec tout ce qui est accessible en un seul endroit, votre processus devient plus efficace et vous aurez une vision plus précise de l’avancement de votre projet.
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monday.com
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Smartsheet
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Wrike
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Les meilleurs outils de collaboration de projet pour augmenter l’efficacité de votre projet
Voici une liste d’outils de collaboration de projet pour vous aider à démarrer. Nous couvrons le différentiel clé du logiciel (quels sont ses principaux avantages et inconvénients par rapport à d’autres outils), suivi d’un regard sur ses caractéristiques et fonctions, et enfin sur ses intégrations et son prix.
Wrike is a workflow management software that's highly configurable and easy to use, making it suitable for teams of all sizes.
Why I picked Wrike: This platform made my list because of its versatility. It has a large suite of project management features, from resource management to approval flows to request forms and more. As for collaboration, team members can share files and chat in real-time with threaded messages and @-mentions to stay in the loop and work together more effectively. You can easily jump around from your home screen to timesheets, dashboards, calendars, and an activity stream to keep up with project progress, roadblocks, and updates.
Wrike Standout Features & Integrations
Features include dynamic request forms, which automatically route tasks to the right team members, ensuring clarity and accountability from the start. Wrike also features visual proofing and approval tools that enable teams to provide actionable feedback directly on images, videos, and documents.
Integrations include Microsoft Suite, Google Workspace, Asana, Basecamp, Dropbox, Salesforce, HubSpot, Jira, Slack, Shopify, and hundreds more.
Pros and cons
Pros:
- Lots of smart AI and automation features
- Guest access available
- Free plan with unlimited users
Cons:
- Resource management limited to higher-tier plans
- Real-time reports not included in free or basic plan
Screendragon is a work management platform designed for marketing, agency, and professional services teams. It combines project management, workflow automation, resource management, and budget management into one solution.
Why I picked Screendragon: Screendragon's smart briefs feature enhances the intake of work by using smart logic and automation to guide users on what information to provide and when. This ensures that your team starts projects with clear and comprehensive briefs, reducing misunderstandings and setting a strong foundation for successful collaboration.
You can also create custom proofing, review, and revision workflows that simplify feedback cycles and manage version control in one place. Instead of chasing scattered emails, all feedback is consolidated within the platform, ensuring decisions are tracked through automated audit trails.
Screendragon Standout Features & Integrations
Features include advanced task management capabilities offering Gantt charts and Kanban boards to create task lists, assign tasks, and adjust timelines. Screendragon also has integrated resource management tools providing a comprehensive view of your team's capacity, allowing you to identify bottlenecks and manage workloads.
Integrations include MS Power BI, Slack, MS Teams, Zapier, Google Drive, Trello, Microsoft 365, Box, Jira, Microsoft OneDrive, and PeopleSoft.
Pros and cons
Pros:
- Can tailor the platform to your specific needs
- Good resource planning features
- Integrates various tools like project management and budget tracking
Cons:
- Time-consuming setup
- The platform's depth can lead to complexity
StreamWork is a creative workflow management tool designed to facilitate the review, approval, and management of creative projects. It consolidates various creative assets such as videos, images, and documents into a single platform, allowing teams to collect feedback, track deliverables, and automate stakeholder approvals.
Why I picked StreamWork: I like that StreamWork has a centralized feedback system that allows team members and stakeholders to provide feedback directly on creative assets, such as images and videos, ensuring that all comments are organized and prioritized effectively.
The platform also automates the review process by enabling users to designate specific reviewers, set deadlines, and track decisions in real time. This automation ensures that the approval process is transparent and that all stakeholders are aware of the project's status at any given point.
StreamWork Standout Features & Integrations
Features include a visual collaboration feature that allows users to annotate creative assets directly on the platform for precise and actionable feedback. Its collaborative campaign planning tools also enable teams to map out project timelines, assign responsibilities, and monitor progress in one unified space.
Integrations include Slack, Asana, Trello, and various digital asset management tools.
Pros and cons
Pros:
- Customizable approval workflows
- Good version control features
- Real-time comments and annotations
Cons:
- Not suitable for non-visual projects
- Could offer more robust project management features, like time tracking
ClickUp is a project management app where you can plan, track, and manage any type of work regardless of geographical location and using any device.
Why I picked ClickUp: This is a platform that puts a lot of thinking into what they develop. One of the most recent updates includes an in-app video recording tool that can help any team member record their screen, share a link to the video, and requires no downloads. The opportunity to collaborate in ClickUp includes comments, mentions, notifications, collaborative documents, whiteboards, and task management.
Task management features include task checklists, subtasks, reminders, priorities, and task templates, as well as the ability to filter, sort, search for, easily reorder, and view tasks in the manner most convenient for the team. Users can also create Gantt charts, calendars, and timelines to visualize tasks. ClickUp includes time tracking as well, both through integrations and natively.
ClickUp features color-coding for further organization and clarity, as well as multiple task views such as lists, calendars, Gantt charts, Kanban boards, and more.
Reporting features include the ability to create custom dashboards, as well as six built-in report types for team reporting.
ClickUp Standout Features & Integrations
Features include ClickUp's Pulse, which provides real-time activity monitoring that allows team members to see who is online, what tasks they are working on, and their current status. The platform’s Goals feature also lets teams collaboratively set, track, and update progress on shared objectives, linking them to actionable tasks for a seamless workflow.
Integrations include native connections with Slack, G Suite, Dropbox, and many more tools, as well as over 1,000+ integrations through Zapier.
Guru is an AI-powered enterprise search, intranet, and wiki tool that provides a comprehensive solution for businesses. It features AI-driven company knowledge search, a customizable employee engagement hub, and an automated centralized knowledge base, along with integrations with existing workflows and tools.
Why I picked Guru: I selected Guru for this list because it aids team collaboration by centralizing and organizing company knowledge, making it easily accessible to employees. The platform aims to increase productivity and drive businesses forward by unblocking knowledge and eliminating time-wasting silos.
Guru's features include AI-driven knowledge search, customizable employee engagement hubs, and automated knowledge bases, which help reduce time spent searching for information. The platform also integrates with existing workflows and tools, allowing users to search for information without leaving their current workspace. Guru additionally supports various industries and teams, offering resources like field guides and templates to enhance knowledge sharing and management.
Guru Standout Features & Integrations
Standout features include real-time knowledge sharing, which allows team members to update and share knowledge cards instantly across the organization. Its contextual knowledge delivery also ensures that employees receive relevant information exactly when they need it.
Integrations include Google Chrome, Slack, Microsoft Teams, Adobe Workfront, Airtable, BambooHR, GitHub, Intercom, Jira, Monday.com, and Trello.
Pros and cons
Pros:
- Includes secure data encryption
- Customizable knowledge boards
- Offers automated content verification
- Includes secure data encryption
- Customizable knowledge boards
- Offers automated content verification
Cons:
- Requires regular maintenance for updates
- Initial setup can be time-consuming
- Requires regular maintenance for updates
- Initial setup can be time-consuming
QuickBase is a platform that enables the development of custom applications without requiring deep coding skills. It stands out for its no-code approach, allowing users to build industry-specific solutions with features like integrations, automations, and mobile capabilities.
Why I picked QuickBase: I selected QuickBase as a collaboration tool after judging its capabilities to enable teams to create and customize applications without the need for extensive coding skills. What differentiates QuickBase is its user-friendly interface and the empowerment it offers to citizen developers, allowing them to automate workflows and connect data effortlessly. I believe QuickBase is best for no-code app development because of its flexibility and the comprehensive solutions it provides, which cater to a wide range of business needs without requiring deep technical expertise.
QuickBase stands out as an excellent tool for collaboration due to its user-friendly interface and customizable features that cater to a wide range of business needs. It enables teams to create and share interactive, data-driven applications without requiring extensive technical knowledge. This flexibility allows for seamless integration of data from various sources, fostering efficient teamwork and decision-making.
QuickBase Standout Features & Integrations
Features include a no-code platform that enables users to build custom applications tailored to their business needs. Moreover, QuickBase’s built-in audit logs provide a collaborative safety net by tracking changes and updates, allowing teams to review and revert actions when necessary.
Integrations include Salesforce, Microsoft Teams, Google Calendar, Tableau, QuickBase Pipelines, Slack and Zapier.
Pros and cons
Pros:
- Robust notifications and reminders
- Workflows are easy to set up and customize
- Simple no-code platform is easy for non-tech people to learn
Cons:
- May be cost prohibitive for small businesses
- Team plan requires a minimum of 20 users
Bonsai is a business management platform that integrates features like project management, client management, and financial management all in one place. It's ideal for agencies, professional service providers, and consultancies looking for a unified space to keep teams in the loop about all operations.
Why I picked Bonsai: When it comes to collaboration, Bonsai helps align teams by keeping all important aspects of the business in one platform. It offers project management capabilities, task assignments, time tracking, and file sharing, which are essential for real-time collaboration. The platform also includes CRM capabilities and financial management tools.
Since Bonsai centralizes information, this real-time visibility allows team members from various departments to understand project progress, profitability, and other important status updates without needing to dig into multiple separate platforms. Furthermore, Bonsai integrates with popular collaboration tools like Slack and Trello, enhancing team communication.
Bonsai Standout Features & Integrations
Standout features include a comprehensive set of tools for managing client relationships, including proposal and contract management, scheduling, and a client portal for centralized communication. It also has powerful reporting features that allow you to view resource utilization and overall project profitability, which helps teams get a fuller picture for planning and budgeting purposes.
Integrations include Zapier, Slack, QuickBooks Online, Gmail, Google Calendar, Calendly, ClickUp, Trello, Google Sheets, Xero, HubSpot, Google Drive, and more.
Pros and cons
Pros:
- All-in-one solution for managing various aspects of a service-based business
- Professional templates for contracts, proposals, and invoices
- Ease of use and user-friendly interface
Cons:
- Limited advanced features and functionalities
- Concerns about scalability for growing businesses
Axero is a knowledge sharing platform that can be used to build out content hubs for internal and external collaboration. It's a flexible solution that's adaptable to the needs of various types and sizes of businesses.
Why I picked Axero: I decided to give this platform a spot on my list for its capacity to build a knowledge base for either internal or external collaborators (or both). It's flexible enough to suit various contexts, yet provides the necessary structure to keep information organized, accessible, and accounted for.
You can create both public and private spaces in your company wiki, and build out content in various formats. Blog posts, forums, surveys, and broadcasts are among the supported content types. Meanwhile, commenting and like buttons allow for engagement and interaction, and live chat lets you keep all communications centralized in one space.
Axero Standout Features and Integrations
Features include a collaborative document editing feature that enables multiple team members to work on shared content in real time. Moreover, Axero’s activity feed aggregates updates from across the platform, ensuring that team members can stay informed about new content, comments, and project developments without switching between tools.
Integrations include Outlook 365, Sharepoint, OneDrive, Microsoft Teams, Google Workspace, Slack, Zoom, Dropbox, Box, Unsplash, and Twilio, among others.
Pros and cons
Pros:
- Suitable to the needs of larger organizations
- Can be used for internal and external knowledge sharing
- Highly flexible and customizable to various contexts
Cons:
- Takes time to get familiar with all features
- Integrations not included in starter plan
Notion is an all-in-one workspace designed to help teams and individuals manage projects, organize tasks, and store knowledge in one place. It offers a flexible platform for creating and managing content, whether it’s for personal use, team collaboration, or company-wide documentation.
Why I picked Notion: I chose Notion because of its clean and minimalistic interface that makes organizing information intuitive and distraction-free. Your team can easily create custom databases, pages, and templates tailored to your workflows. Notion’s drag-and-drop functionality simplifies reorganizing content, while its ability to embed third-party media enhances the user experience. The platform also supports inline comments, making it easy for your team to collaborate directly on tasks and documents.
Standout features & integrations:
Features include custom databases to manage workflows, a web clipper to save content for later, and version history that lets you track changes over time. Your team can also use Notion to create linked databases, allowing information from multiple sources to stay connected and up to date. Its unique toggle lists help you condense and expand information to reduce visual clutter.
Integrations include Slack, Google Drive, GitHub, Figma, Loom, Typeform, Zapier, Integromat, and Trello.
Miro is a collaborative online whiteboard built to facilitate brainstorming, ideation, team meetings, project planning, and other team activities.
Why I picked Miro: I decided to include this platform because of how versatile and flexible it is. Your team can start with a blank canvas or choose from the 1,000+ pre-built templates included. Miro supports a diverse expression of ideas, including numerical data and brand elements, alongside traditional visuals like sticky notes and videos.
Unique features such as Stickies Capture and TalkTrack can also help users convert physical notes to digital and recording explanatory videos for asynchronous collaboration, respectively. With integrations like Jira and Asana, plus Confluence and Notion, Miro bridges idea generation with project execution, facilitating a cohesive team collaboration environment.
Miro Standout Features & Integrations
Features include real-time voting and timer features that allow teams to prioritize ideas and stay on track during brainstorming sessions. Its 'Digital Sticky Notes' tool supports infinite flexibility for organizing thoughts, while the 'Mind Mapping' function encourages free-form ideation with structured visuals.
Integrations include Zoom, Figma, Asana, Microsoft Teams, Jira, Slack, Google Drive, monday.com, Confluence Box, Airtable, Notion, Azure, and Webex. Some integrations are limited to paid plans only.
Pros and cons
Pros:
- Highly versatile and flexible solution
- Thousands of customizable templates
- Intuitive and easy setup
Cons:
- Zooming can be jumpy on larger projects
- No high-quality PDF export with free plan
FigJam is an online whiteboard that supports team collaboration, and connects easily with Figma's design platform. Its functionalities cater to various group activities, like stand-up meetings and brainstorming sessions.
Why I chose FigJam by Figma: This platform is highly flexible and well-suited to the needs of various types of teams. But I chose it because its integration with Figma's design platform makes it a good choice for teams looking for a collaboration tool that complements their existing design processes. In a world where disjointed tech stacks continually make teamwork more challenging, I love that FigJam allows design teams to work together within the same environment they use to do their work.
The whiteboard tool is highly flexible and can be used for all kinds of purposes. You can use its stickers, comments, shapes, lines, arrows, images, and more to map out concepts, ideas, and plans. There are also tons of pre-built templates to help you get started, from brainstorming outlines to retrospective structures to project management and roadmapping tools.
FigJam by Figma Standout Features & Integrations
Features include asset sharing between FigJam and Figma, which can help turn your rough concepts into more structured prototypes. FigJam also offers various automations, such as auto-sorting your sticky notes or consolidating notes into clear action items.
Integrations include Figma, Microsoft Teams, Asana, Jira, Mixpanel, and Github.
Pros and cons
Pros:
- Freemium plan for up to 3 files
- User-friendly and intuitive
- Super helpful integration with Figma
Cons:
- Non-Figma users may not get all the benefits
- Onboarding and account support locked to enterprise plan
Nifty is a collaboration hub that unites goals, actions, and communications across your projects.
Why I picked Nifty: I selected Nifty for this list for its ability to integrate collaboration tools with individual projects. With this tool, every project comes with its own discussion board and a Zoom integration that you can use to call your team any time. Further, you can collaborate on documents from the documents tab. I also like how this lightweight document solution integrates with Google Docs so that you can work on documents in real-time without leaving Nifty.
The tool also includes direct messaging, which I think is great for facilitating team-wide communication from planning to delivery. Its ability to automatically update project milestones as tasks are completed also stood out to me.
Nifty Standout Features & Integrations
Features include project-specific collaborative workflows that allow team members to share files, assign tasks, and provide updates in a single cohesive view. Its dynamic workspace also includes a team calendar that consolidates project timelines, personal task deadlines, and meetings for enhanced visibility and synchronization.
Integrations. Nifty allows you to import data from Asana, Basecamp, ClickUp, and Trello so you can quickly establish your workflow. Nifty has built-in native integrations such as Slack, Zoom, GitHub, Dropbox, Google Drive, GSuite, and Google Calendar, as well as over 1000 additional integrations through Zapier.
Troop Messenger is a team communication platform that helps remote and hybrid teams keep in touch and stay aligned on their work.
Why I picked Troop Messenger: This platform's major features caught my attention, include instant messaging, voice and video calling, video conferencing, file sharing, and screen sharing and remote screen control. The main reason Troop Messenger made it onto my list, however, is because of its extensive capabilities for connecting team members working together but apart. It keeps all of your communications in a single platform, making it easier to find information and keep conversations centralized. I also want to note that, although it’s a SaaS tool, self-hosting, API, and custom application options are available, too.
Troop Messenger Standout Features & Integrations
Features include a 'respond later' option and a 'burnout' option that lets you set a message to send at a later time. The self-messaging feature is also unique—a simple but useful feature that lets you send reminders and notes to yourself. Finally, the 'forkout' feature lets you send bulk text messages and files to multiple users at once.
Integrations include Google Drive, Dropbox, and LDAP. You can also connect it to a paid Zapier account for additional integrations. The app is available across Windows, Linux, Mac, Android, and iOS.
Pros and cons
Pros:
- High level of security (end-to-end encryption, MFA)
- Extensive filters for search function
- Ability to invite guest collaborators
Cons:
- Group calling not included in basic plan
- No free-forever plan available
Blink is an online communication tool designed to fit the needs of a deskless workforce.
Why I picked Blink: If you ask me, workplace communication is at the heart of this software. I love that Blink offers direct messaging, group chats, and top-down communications via a company news feed. Moreover, I decided to include it in my list because of how friendly it is to non-office workers. The mobile app is available for both iOS and Android devices, so your team members can have access from their personal or company-provided mobile devices.
In addition to the communication features, the platform also offers an employee recognition tool and engagement tracking tools. You can facilitate peer-to-peer recognition messages and automated messages for things like anniversaries and birthdays. Employee surveys are also included to help you keep a pulse on morale and engagement levels.
Blink Standout Features & Integrations
Features include the platform's analytics capabilities for admins features that allow you to track post-by-post and hub analytics to measure interactions and adoption. You can also track metrics at the company and team level to dig deeper. Another feature is the mandatory reads option, which can be added to communications to ensure employees read through important announcements.
Integrations include Jira, Trello, ADP, Workday, Typeform, Dropbox, GitHub, Box, Office 365, and Google Workplace, among others. You can also build new integrations with the software's public APIs.
Pros and cons
Pros:
- 24/7 support with all plans
- User-friendly and intuitive to navigate
- Custom branding can be implemented
Cons:
- API access restricted to Enterprise plan
- No free forever plan available
MeisterTask is an online task management tool with intuitive dashboards and individual agendas for each team member.
Why I picked MeisterTask: This software made it onto my list because of its task-specific communication tools. I was particularly impressed by its Kanban-style project boards, which you can customize to fit your team's workflow and track the progress of tasks. Within each task card, you can also store relevant files and links, and carry out discussions, which I think is a fantastic way to keep everyone on the same page.
MeisterTask Standout Features & Integrations
Standout features include the software's individual agendas, which allow each team member to set up and customize their own personal board view, showing the tasks they need to accomplish across multiple projects. Additionally, MeisterTask's focus timer feature helps team members manage their productivity by tracking focused work sessions directly within the platform.
Integrations include Google Workspace, Slack, and GitHub. You can also set up more integrations with a paid Zapier account.
Pros and cons
Pros:
- Easy to create and assign tasks
- User-friendly and easy to navigate
- Free plan for up to 3 projects
Cons:
- Personal agendas not included in free plan
- Roles and permissions not included in lower-tier plans
Tableau récapitulatif des outils de collaboration
| Tool | Best For | Trial Info | Price | ||
|---|---|---|---|---|---|
| 1 | Best for custom workflows | Freemium version available | From $10/user/month (min of 2 seats) | Website | |
| 2 | Best for automated collaborative flows | 7-day free trial | Pricing upon request | Website | |
| 3 | Best for centralized creative asset feedback | 14-day free trial + free forever plan | From $10/user/month (billed annually) | Website | |
| 4 | Best for in-app video recording | 14-day free trial + free plan available | From $7/user/month | Website | |
| 5 | Best for instant answers within workflows | 30-day free trial | From $10/user/month | Website | |
| 6 | Best for application development | 30-day free trial + free demo available | From $35/user/month (billed annually, min 20 users) | Website | |
| 7 | Best for centralized project collaboration | Free trial available | From $9/user/month (billed annually) | Website | |
| 8 | Best for knowledge management | 14-day free trial | From $10/user/month | Website | |
| 9 | Best for simple, clean user interface | 14-day free trial + free plan available | From $8/user/month (billed annually) | Website | |
| 10 | Best for online whiteboarding | Free plan available | From $8/user/month | Website | |
| 11 | Best for design collaboration | Free plan available | From $15/seat/month (billed annually) | Website | |
| 12 | Best for team collaboration | 14-day free trial | From $5/user/month (billed annually) + free plan available | Website | |
| 13 | Best for secure messaging | 7-day free trial | From $2.50/user/month | Website | |
| 14 | Best for mobile collaboration | 14-day free trial + free demo | From $6.18/user/month | Website | |
| 15 | Best for visual project boards | Free trial available | From $8.25/user/month (billed annually) + free plan available | Website |
Autres outils de collaboration en ligne
Bien que nous ne les ayons pas inclus dans l’évaluation, il existe d’autres outils de collaboration sur lesquels nous n’avons pas encore eu l’occasion de nous plonger pleinement. Vous trouverez ci-dessous une liste de quelques options d’outils de collaboration supplémentaires pour votre agence ou studio:
- Approval Studio
For creative review
- Evernote
For organizing ideas
- Filestage
For feedback management
- Backlog
For development teams
- Samepage
Collaboration mobile app
- Ziflow
For creative asset collaboration
- Teamwork.com
For company-wide chats
- Redbooth
For creating team dashboards
- Gmelius
Collaboration tool for Gmail
- ProjectManager
With built-in employee onboarding
Vous voulez de l’aide pour réduire les options?
Cet outil est très utile. Nous nous sommes associés à Crozdesk pour vous donner accès à leur “Software Finder”.
Si vous saisissez certains détails sur votre projet et les fonctionnalités que vous recherchez dans un outil de gestion de projet, une liste d’outils correspondant à vos préférences sera générée. Vous fournissez votre email, et ils vous envoient un beau guide PDF avec un résumé de vos meilleures options.
Critères de sélection des outils de collaboration de projet
Pour être utiles à vous et à votre équipe, les meilleurs outils de collaboration en ligne comprendront quelques éléments essentiels, décrits ci-dessous.
- Discussions sur le projet – par nature, les outils de collaboration de groupe doivent impliquer le groupe. Les fonctions de discussion comprennent les conversations, les mentions, les commentaires, les discussions de groupe et les discussions individuelles privées. Les applications les plus robustes offriront également des outils de visioconférence et de conférence vocale.
- Téléchargement et partage de fichiers – l’outil doit fournir une infrastructure organisée pour le téléchargement de fichiers ainsi que des niveaux appropriés de permissions pour le partage de fichiers avec les prestataires extérieurs, clients, partenaires, etc. Les agences créatives bénéficieront de fonctionnalités de co-création de fichiers (telles que l’édition synchrone en temps réel et les tableaux blancs virtuels partagés). Les agences qui partagent des fichiers avec leurs clients bénéficieront d’un portail client personnalisable qui leur permet d’accéder facilement aux fichiers partagés.
- Liste ce qu’il faut faire et attribution des tâches – les tâches doivent être visibles dans plusieurs modèles, avec la possibilité d’attribuer des priorités et des membres aux tâches. Cela devrait comprendre un calendrier et un système de notification pour le suivi des échéanciers, des mises à jour et des échéances.
- Événements/jalons du projet – l’outil devrait fournir un aperçu de l’échéancier du projet avec la capacité d’établir et de suivre les jalons. Il s’agit d’un diagramme de Gantt ou d’un rapport similaire montrant les tâches, les sous-tâches, les dates de début et de fin, les dépendances et les ressources affectées.
- Intégration (avec d’autres types d’outils) – la collaboration dans l’environnement de travail d’aujourd’hui exige la communication et le partage entre de multiples plateformes. Vos besoins d’intégration sont spécifiques, mais un bon outil de collaboration doit inclure les bases : applications de planification des ressources, applications de documentation de Google et Microsoft, outils de suivi du temps et applications de communication.
- Prix – nous incluons les informations de base sur les prix pour chaque application pour faciliter l’évaluation. Gardez à l’esprit que le prix moyen des outils de collaboration tourne autour de 8$/utilisateur/mois.
Comment choisir le meilleur outil de collaboration en ligne pour votre équipe?
Avant de choisir un outil de collaboration de projet, affinez vos choix en considérant ces questions :
Pourquoi en avez-vous besoin?
Dressez une liste de vos besoins et classez-les par ordre de priorité. Par exemple, certains outils de collaboration d’équipe sont conçus avec des équipes créatives à l’esprit, avec des tableaux blancs virtuels et des outils interactifs de mappage d’idées, tandis que d’autres sont adaptés aux équipes qui ont besoin d’un workflow structuré et automatisé pour gérer des dépendances de tâches complexes. Si vous travaillez en étroite collaboration avec des partenaires et des clients, assurez-vous que votre outil de collaboration vous facilite la tâche avec plusieurs niveaux de permissions pour le partage des communications, des mises à jour et des fichiers du projet.
Quelle est la taille de votre équipe?
Combien de personnes utiliseront l’outil de collaboration – et où sont-elles? Ce n’est pas parce que votre équipe est petite que vous pourrez vous contenter d’une équipe légère. Par exemple, une petite équipe entièrement distante aura probablement besoin d’un des outils de collaboration de groupe les plus robustes, contrairement à une équipe qui partage un bureau. Si vous travaillez avec un grand nombre d’entrepreneurs, vous avez besoin d’un outil qui vous permet de collaborer avec des tiers. Si vous avez une grande équipe de développeurs, avoir un wiki d’équipe, avec beaucoup de stockage pour la documentation, va être une considération importante.
Comment cela s’intégrera-t-il à votre flux de travail?
Votre équipe est-elle toujours en ligne ou avez-vous besoin de quelque chose qui fonctionne hors ligne? Dans quelle mesure s’intègre-t-il bien dans le paysage avec tous les autres outils que vous utilisez? De nombreux outils de collaboration peuvent être utilisés pour remplacer une combinaison d’outils existants, en exécutant les fonctions des applications de partage de fichiers et des applications de communication tout en un.
Combien de temps pour l’installer?
Est-il facile à mettre en œuvre? Importe-t-il des données à partir des outils que vous utilisez actuellement? L’application offre-t-elle un support technique (et en aurez-vous besoin)? Enfin, vérifiez si la solution est hébergée ou si vous allez maintenir l’infrastructure derrière elle.
Comment est l’apprentissage?
Sera-t-il facile d’embarquer des membres de l’équipe?
Combien ça coûte?
La majorité des applications sont facturées par utilisateur, par mois. Si vous prévoyez agrandir votre équipe, comment l’augmentation des prix affectera-t-elle votre budget? De même, aurez-vous besoin d’étendre les capacités de l’application, en payant pour des fonctionnalités supplémentaires à mesure que votre entreprise se développe?
Qu’en pensez-vous?
Ce n’est qu’une petite liste des nombreux outils de collaboration qui existent. Quels sont, selon vous, les meilleurs outils de collaboration ? Comment décidez-vous de ce qui convient le mieux à votre projet et à votre équipe?