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Las herramientas de gestión del tiempo son un dolor de cabeza. No solo para quienes hacemos las planillas horarias, sino también como gerentes de proyectos, tratando de administrar los presupuestos de los proyectos y lograr que nuestros equipos registren su tiempo con precisión. Las herramientas de administración del tiempo no sólo pueden ser molestas, sino también caras. En este artículo, estamos en la búsqueda de los mejores programas de gestión del tiempo gratis en español. Lo más importante es que estamos buscando el mejor software de gestión en su clase: herramientas tan buenas y fáciles de usar que la gente querrá enviar sus planillas horarias. ¡Imagina eso!

Best Employee Time Tracking Software 2021 Logo Soup

¿Por Qué es Importante el Software de Seguimiento de Tiempo?

Las herramientas de gestión del tiempo y el software de gestión de gastos no es lo que la gente llamaría “divertido” o al menos tolerable, pero es un mal necesario en el mundo de la agencia digital, para servicios profesionales y consultoría cuando estás cargando tiempo y materiales o facturando por hora y necesitas realizar un seguimiento del presupuesto. Del mismo modo, la facturación tampoco es “divertida”, pero es necesaria y requiere detalles precisos de las planillas horarias para funcionar.

Fundamentalmente, hay información de administración presupuestaria y financiera que se necesita para mantener un negocio vivo; Necesitamos conocer los aspectos esenciales del presupuesto del proyecto:

  1. ¿Estamos por encima o por debajo del presupuesto del proyecto?
  2. ¿Estamos en camino para llegar al tope presupuesto?
  3. ¿Cuánto se debe facturar al cliente?
  4. ¿Qué tan rentable es el proyecto / trabajo / cliente?

La información precisa de las planillas horarias también es importante para nosotros como gerentes de proyectos, por lo que podemos proporcionar estimaciones análogas apropiadas basadas en el desempeño del proyecto pasado. Para poder realizar una estimación correcta, debemos poder mirar hacia atrás a los datos de la planilla horaria, al software de administración de tiempo y evaluar cuánto se debe cobrar por el próximo proyecto. Necesitamos información confiable y precisa, y la gente debe usar sus herramientas de gestión del tiempo correctamente.

A menos que no tengas interés en el esfuerzo que conlleva entregar el proyecto, y la rentabilidad de tus proyectos, entonces no puedes evitar la molestia que son las planillas horarias, el software de gestión de tiempo y el informe de horas.

El problema es que si las herramientas de gestión del tiempo que estás utilizando son un poco complicadas y es un problema utilizarlas, entonces nadie querrá usarlas, y los datos que obtendrás de ellas resultarán ser casi inútiles.

Pero, ¿la gestión del tiempo y los informes deben ser una molestia siempre? Seguramente debe haber algunas herramientas de software de gestión de tiempo que lo hagan más fácil, ¿no?

¿Cuáles Son las Mejores Herramientas de Gestión del Tiempo?

best-time-tracking-tools-FI

El mejor software de gestión de tiempo debe ser capaz de manejar grandes equipos, muchos clientes y muchos proyectos simultáneamente, así como tambíen de hacer una línea de tiempo de la administración del proyecto. Pero más allá de un producto que funcione bien para capturar el tiempo, debemos pensar qué sucede con dicha información: ¿Cómo comienza como una estimación, cómo se realiza el seguimiento y, una vez realizado el seguimiento, cómo se factura?

Al elegir la mejor herramienta de gestión del tiempo, vale la pena analizar el flujo de trabajo de tu agencia o estudio, y pensar en la experiencia de como un todo, de extremo a extremo, desde la persona que crea el presupuesto hasta la persona que hace el trabajo y la persona que lo factura. ¿Cómo encaja todo esto?

Entonces, ¿qué se necesita para gestionar bien el tiempo? Hemos identificado cinco aspectos clave del software de administración de tiempo que creemos que facilita la administración de proyectos digitales.

  • ¿La gente realmente lo usará? El software debe verse bonito y ser realmente fácil de usar.
  • ¿Integra la administración de tiempo fácilmente con proyectos y tareas? Necesita vincularse a una fuente de confianza para los clientes, proyectos y tareas en línea.
  • ¿Se integra con estimaciones y seguimiento? Debería crear fácilmente una estimación o presupuesto del proyecto, y luego ser capaz de realizar un seguimiento de la estimación frente a los reales con informes y análisis visuales.
  • ¿Se integra bien con la facturación? Debe ser fácil convertir los informes y datos reales del proyecto en estimaciones para enviarlas a los clientes.
  • Debe integrarse bien con aplicaciones de terceros: Particularmente útil es la capacidad de integración con software de contabilidad como Quickbooks o Xero.

Best for keeping payroll in sync

  • Free demo available
  • Flat rate user pricing, with a free version for businesses with up to 200 people
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Rating: 4.8/5

Deel is an HR and payroll platform designed for businesses with distributed teams. It’s especially useful if you’re hiring across different countries, handling compliance, and managing international contracts. Deel covers everything from hiring and onboarding to payroll, benefits, and even expense management, giving you the tools to manage a global team in one place. 

Why I picked Deel: Deel’s time-tracking feature simplifies hour tracking for you and your team. With its clock-in and clock-out widget, available on both desktop and mobile, your team can quickly log hours and breaks, which are automatically recorded in their timesheets. Manual adjustments can be made as needed, while permissions can be set to control who edits or adds hours. This approach reduces errors and keeps payroll in sync with actual hours worked, helping you avoid surprises on payday and making your time management more accurate.

Deel Standout Features & Integrations

Features include an integrated time approval workflow that allows managers to review and approve team members' logged hours before they are synced to payroll. Its geo-tagging feature adds an extra layer of accountability, verifying the location of clock-ins and clock-outs for distributed teams. Furthermore, Deel supports automated overtime calculations and compliance with local labor laws, which helps streamline the time-tracking process for international teams.

Integrations include Google Workspace, Hubstaff, Brex, Personio, Sage, Slack, Microsoft Teams, Workable, UKG Ready, QuickBooks, Xero, and BambooHR.

Best for visual project planning

  • 14-day free trial + free plan available
  • From $8/user/month (billed annually)
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Rating: 4.6/5

monday.com is a project management software with time tracking features that has done away with a lot of the trimmings of typical management tools and focused on simple, visually intuitive layouts that help clarify the sequence of work.

Why I picked monday.com: I think monday.com is great tool. You can use it to track project billable hours, employee productivity, and invoicing. More than being a time-tracking solution, you can also use it for your employee productivity needs. You can easily assign owners to new tasks, prioritize each item, set due dates and know exactly how every working hour is spent on each project and task. You can also keep track of time on their mobile app.

Overall, monday.com is a highly customizable software that I would definitely recommend using to help handle your projects, collaborate in real time, and track time so you can provide more accurate information to the client.

According to my research, time tracking is available on monday.com's Pro and Enterprise plans and has to be added to each board as a column.

monday.com Standout Features & Integrations

Features include an intuitive time-tracking column that integrates seamlessly into project boards, which allows teams to monitor hours directly within their workflows. Furthermore, monday.com's automation capabilities extend to time tracking, where triggers can be set to automatically start or stop timers based on task status changes.

Integrations include business apps like Slack, Google Drive, Gmail, Google Calendar, Harvest, Jira, GitHub, Trello, Dropbox, Typeform, and many more, accessible via Zapier.

Best for global time management

  • 14-day free trial
  • From $6/user/month
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Rating: 4.3/5

Replicon is a time tracking and timesheet software with a project time tracking product suite. This suite can help you manage project hours and costs, paid time off, and track billable hours and project expenses.

Why I picked Replicon: I chose this tool for the list because of its intelligent time tracking feature, which leverages AI and machine learning to help populate timesheets for employees based on the apps they use. The app will track employee activity across different platforms and pre-fill timesheets for them. Additionally, it will reconstruct the work week across multiple projects. Based on my research, it seems like all your people will have to do is review and submit, which will save you both hours of administrative tasks and money.

Replicon also has a mobile app that you can use to track time from any device. This makes it easy to track time while you are away from your computer, but also makes use of mobile device capabilities to expand its functionality. For example, you can take a pic and add it to your expense report using the phone's camera. I think that this feature makes Replicon perfect for employees on-the-go, since it can help them track their time quickly, easily, and without needing access to a computer.

Replicon Standout Features & Integrations

Features include advanced multi-level approval workflows that allow organizations to customize approval hierarchies for timesheets and project hours based on complex requirements. Its time intelligence system also offers predictive analytics that enable managers to identify patterns in time usage and proactively address inefficiencies or bottlenecks.

Integrations include SAP, ADP, Salesforce, Slack, Quickbooks, Jira, ServiceNow, Xero, Workday, Myob, Adobe XD, and Bamboo HR.

Best for remote team monitoring

  • 7-day free trial
  • From $8/user/month
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Rating: 4.8/5

Insightful is a workforce analytics suite focused on time tracking. It's both easy to navigate and pretty advanced, with remote team monitoring features like auto-grab screenshots and web usage tracking. For this reason, I think it's a useful tool for remote businesses that are scaling quickly—you can start with something relatively basic and adopt more advanced plans as you scale.

Why I picked Insightful: I chose Insightful as one of the best time-tracking tools because of its user-friendly interface and integration with various project management tools. The platform is well-designed and easy to navigate, making it a great choice for anyone who is new to time-tracking software in my opinion.

Insightful Standout Features & Integrations

Features include an automated time mapping feature that categorizes time entries based on the apps, websites, or documents used. The platform also provides stealth mode tracking, which allows time and productivity to be monitored discreetly. This feature is especially useful for roles requiring minimal interference.

Integrations include various project management tools like Asana, Jira, Slack, Trello, and others.

Best for timesheet logging

  • 30-day free trial
  • From $4.16/user/month (billed annually)
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Rating: 4.7/5

Resource Guru is a resource management tool that helps you and your team schedule work, manage workloads, and keep projects on track.

Why I picked Resource Guru: Although it doesn't have a real-time time tracker, Resource Guru's timesheet feature makes logging work hours straightforward. It pre-fills timesheets with entries from your schedule, so you can quickly confirm or adjust the time spent on tasks. This approach reduces the time you spend on administrative tasks and improves accuracy in time tracking. 

Additionally, Resource Guru provides a bulk log option, allowing you to review and log a week's worth of work with a single click. This feature speeds up the time-tracking process, letting you focus more on your projects. 

Resource Guru Standout Features & Integrations

Features include logged hours that are automatically aligned with scheduled activities to minimize discrepancies and manual edits. The platform also includes utilization heatmaps that provide a visual overview of how team members' tracked hours align with their capacity. Additionally, Resource Guru's integration with capacity planning allows you to compare planned versus actual time spent.

Integrations include Google Calendar, Microsoft Outlook, Apple Calendar, Calendly, Microsoft Teams, Slack, Google Sheets, Gmail, Asana, Salesforce, Jira Software, and Smartsheet.

Best time clock for GPS and image tracking

  • 14-day free trial
  • From $3.99/user/month + $19/month base fee
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Rating: 4.8/5

Buddy Punch is a web-based employee time clock software that can help simplify your employee scheduling and payroll.

Why I picked Buddy Punch: It has features to support time tracking across the organization, regardless of their work arrangement. You can see timesheets for on-site employees, use GPS and IP locking features to keep tabs on your remote workforce, and easily categorize projects using project-specific time entries and job codes. It also offers flexible time clock methods, including via web, app, kiosk, facial recognition, or QR code.

On top of the time tracking features, Buddy Punch gives you access to employee scheduling options. With the scheduler you can let your team know exactly when they need to work on something and what type of activity they're expected to work on. Finally, the drag-and-drop functionality for schedules helps you make quick shift changes in minutes.

Buddy Punch Standout Features & Integrations

Features include an overtime calculation feature that allows you to customize overtime rules based on your specific business policies or local labor laws. The platform also provides automated alerts and reminders to employees to ensure timely clock-ins and clock-outs. Additionally, Buddy Punch's detailed audit logs track every modification to timesheets, providing complete transparency and accountability for payroll and compliance purposes.

Integrations include QuickBooks, ADP, Gusto, Paychex, Paylocity, PayPlus, SurePayroll, and Workday. A paid Zapier account can get you access to hundreds of other tool connections.

Best for small teams and businesses

  • 30-day free trial
  • From $6/user/month
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Rating: 4.4/5

actiTIME is a time tracking software designed to keep track of hours spent on projects, and it also allows project managers to analyze hours and timesheets to make informed decisions about estimates, invoices, and more.

actiTIME allows you to create projects and allocate tasks to team members so you can keep track of time per project and per task. Project managers can collect data on employee performance, as well as project costs and revenues, and review it in reports and charts.

This tool also offers the ability to compare estimated vs. actual time, as well as the ability to use that information to create invoices and adjust estimates as needed. These features foster a comprehensive and objective analysis of individual and team performance.

actiTIME is highly flexible and configurable to a diverse set of needs and preferences. It can also be integrated with other project management apps through Zapier or their API.

actiTIME offers free plans for teams of up to three members. Paid plans start at $5/user/month, and a free trial is offered.

Best for resource management features

  • Pricing upon request
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Rating: 4.1/5

Kantata time tracking software is designed to help individuals and businesses efficiently manage and monitor their time and workload. The software can help users understand how their team's time is being utilized. These insights can be invaluable for optimizing workflows, identifying time-wasting activities, and improving overall efficiency.

Why I picked Kantata: I chose Kantata for this list because it goes beyond simple time tracking by offering time budgeting and forecasting capabilities. Users can set time budgets for specific tasks or projects, allowing them to allocate time and resources effectively. I also love how the software provides real-time updates on time spent, remaining time, and progress towards budgeted goals. In my experience, these types of features enable users to proactively manage their time, prioritize tasks, and more accurately meet deadlines.

Kantata Standout Features & Integrations

Features include AI-powered suggestions that analyze historical data to recommend adjustments to time budgets or schedules, helping teams stay on track. Additionally, the platform offers built-in reminders and nudges that can prompt team members to log hours consistently, reducing the risk of incomplete or forgotten time entries.

Integrations include Slack, Trello, Salesforce, Sage, Jira, Quickbooks, Xero, NetSuite, Genpact, and Google Calendar.

Best integrated time and resource management

  • Free trial available
  • From $9/user/month (billed annually)
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Rating: 4.4/5

Bonsai is a comprehensive business management software designed for agencies, consultancies, and professional service providers to streamline their operations. It offers a wide range of tools for managing client relationships, projects, financials, and more, including features such as CRM, scheduling, proposals, contracts, time tracking, file sharing, and invoicing.

Why I picked Bonsai: I selected Bonsai for this list for its time tracking solution designed to assist agencies of various sizes in managing their projects and ensuring accurate billing for clients. I like how the tool allows users to track their team's hours, generate timesheets, and produce instant activity reports, all fully integrated with project management and billing systems. 

Bonsai's time tracking capabilities also enable users to understand which projects and tasks consume the most time, thereby helping to manage billable hours more effectively. I particularly admire how the tool facilitates the conversion of billable hours into invoices with a few clicks and supports online payments to expedite the payment process.  

Bonsai Standout Features & Integrations

Features include a focus timer feature that combines time tracking with productivity techniques, enabling users to break work into focused intervals for increased efficiency. The platform additionally offers automatic time entry suggestions that are based on past activity to make it easier to log time without interrupting workflows. 

Integrations include Gmail, Google Calendar, Zapier, Slack, QuickBooks Online, Calendly, ClickUp, Trello, Google Drive, Google Sheets, Xero, and HubSpot.

Best GPS time tracking for mobile teams

  • 14-day free trial + free plan available
  • From $29/month (for up to 30 users, billed annually) + $0.5/user/month for each additional user
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Rating: 4.3/5

Connecteam is a workplace software company that offers products for operational, communication, and skills management. The operational platform facilitates time tracking and employee scheduling.

Why I picked Connecteam: I am particularly impressed by Connecteam's operations management software, which offers a unique approach to time tracking, scheduling, and task management features. Employees can log their time in the system and it even provides GPS tracking to keep managers updated on the whereabouts of staff. You can also assign shifts and tasks to employees, and oversee their work with forms and checklists.

I also admire how the Connecteam's software can be connected with a payroll platform so you can easily use schedules and timesheets for pay administration. Additionally, I'm always on the lookout for customizable features, and Connecteam offers several customization tools for your team's unique tasks and timesheet needs.

Connecteam Standout Features & Integrations

Features include a geo-fencing feature that ensures employees can only clock in and out within a designated physical location, providing an added layer of accountability for remote or field teams. The platform's kiosk mode also allows multiple employees to log time from a single shared device, which is ideal for industries like retail or hospitality. 

Integrations include Paychex, Xero, Gusto, QuickBooks Payroll (online + desktop), Google Calendar and others.

Tool Best For Trial Info Price
1
Deel

Deel lets your employees and contractors review their time logged before submitting for approval.

Best for keeping payroll in sync

Free demo available

Flat rate user pricing, with a free version for businesses with up to 200 people Website
2
monday.com

Keep track of tasks based on timeline and status in a table view.

Best for visual project planning

14-day free trial + free plan available

From $8/user/month (billed annually) Website
3
Replicon

Easily record hours spent on any activity, project, or task

Best for global time management

14-day free trial

From $6/user/month Website
4
Insightful

Insightful is a great time tracking tool for remote businesses who want to adopt more advanced monitoring and project management features at scale.

Best for remote team monitoring

7-day free trial

From $8/user/month Website
5
Resource Guru

Resource Guru's timesheet feature prefills your hours, which you can confirm or adjust after you've done the work.

Best for timesheet logging

30-day free trial

From $4.16/user/month (billed annually) Website
6
Buddy Punch

Buddy Punch makes it simple to manage your employees’ time easily and efficiently.

Best time clock for GPS and image tracking

14-day free trial

From $3.99/user/month + $19/month base fee Website
7

Best for small teams and businesses

30-day free trial

From $6/user/month Website
8
Kantata

Kantata allows you to record and analyze both billable and non-billable hours in order to help users understand their productivity patterns.

Best for resource management features

Not available

Pricing upon request Website
9
Bonsai Agency Software

Bonsai offers detailed views of individual and team timesheets for a specified work period.

Best integrated time and resource management

Free trial available

From $9/user/month (billed annually) Website
10
Connecteam

Managers can track employee time and locations and easily craft schedules using the software.

Best GPS time tracking for mobile teams

14-day free trial + free plan available

From $29/month (for up to 30 users, billed annually) + $0.5/user/month for each additional user Website

Otras herramientas de software de seguimiento de tiempo que vale la pena considerar

¿Ninguna de las anteriores te funciona? Consulte la lista a continuación para obtener herramientas de software de seguimiento de tiempo adicionales:

  1. TimeClock Plus

    For attendance management

  2. Beebole

    For customizable dashboards

  3. TimeCamp

    For automatic time tracking

  4. Toggl Track

    For its workload balancing

  5. TMetric

    For 7-day activity tracking storage

  6. My Hours

    For small teams and freelancers

  7. Clockify

    For efficient time tracking

  8. Traqq

    For a feature-rich free version

  9. BigTime

    For invoicing and billing

  10. Hubstaff

    For distributed teams

¿Necesitas Ayuda para Reducir las Opciones?

Esta herramienta es bastante útil. Nos hemos asociado con Crozdesk para brindarte acceso a su “Buscador de software”.

Si ingresas algunos de los detalles sobre tu proyecto y las funciones que buscas en una herramienta de administración de proyectos, generará una lista de herramientas que coinciden con tus preferencias. Sólo debes proporcionar tu correo electrónico y te enviarán una bonita guía en PDF con un resumen de las mejores coincidencias.