10 Herramientas de Gestión del Tiempo
10 10 del mejor Software de Seguimiento de Tiempo
Here's my pick of the 10 best software from the 20 tools reviewed.
Las herramientas de gestión del tiempo son un dolor de cabeza. No solo para quienes hacemos las planillas horarias, sino también como gerentes de proyectos, tratando de administrar los presupuestos de los proyectos y lograr que nuestros equipos registren su tiempo con precisión. Las herramientas de administración del tiempo no sólo pueden ser molestas, sino también caras. En este artículo, estamos en la búsqueda de los mejores programas de gestión del tiempo gratis en español. Lo más importante es que estamos buscando el mejor software de gestión en su clase: herramientas tan buenas y fáciles de usar que la gente querrá enviar sus planillas horarias. ¡Imagina eso!
¿Por Qué es Importante el Software de Seguimiento de Tiempo?
Las herramientas de gestión del tiempo y el software de gestión de gastos no es lo que la gente llamaría “divertido” o al menos tolerable, pero es un mal necesario en el mundo de la agencia digital, para servicios profesionales y consultoría cuando estás cargando tiempo y materiales o facturando por hora y necesitas realizar un seguimiento del presupuesto. Del mismo modo, la facturación tampoco es “divertida”, pero es necesaria y requiere detalles precisos de las planillas horarias para funcionar.
Fundamentalmente, hay información de administración presupuestaria y financiera que se necesita para mantener un negocio vivo; Necesitamos conocer los aspectos esenciales del presupuesto del proyecto:
- ¿Estamos por encima o por debajo del presupuesto del proyecto?
- ¿Estamos en camino para llegar al tope presupuesto?
- ¿Cuánto se debe facturar al cliente?
- ¿Qué tan rentable es el proyecto / trabajo / cliente?
La información precisa de las planillas horarias también es importante para nosotros como gerentes de proyectos, por lo que podemos proporcionar estimaciones análogas apropiadas basadas en el desempeño del proyecto pasado. Para poder realizar una estimación correcta, debemos poder mirar hacia atrás a los datos de la planilla horaria, al software de administración de tiempo y evaluar cuánto se debe cobrar por el próximo proyecto. Necesitamos información confiable y precisa, y la gente debe usar sus herramientas de gestión del tiempo correctamente.
A menos que no tengas interés en el esfuerzo que conlleva entregar el proyecto, y la rentabilidad de tus proyectos, entonces no puedes evitar la molestia que son las planillas horarias, el software de gestión de tiempo y el informe de horas.
El problema es que si las herramientas de gestión del tiempo que estás utilizando son un poco complicadas y es un problema utilizarlas, entonces nadie querrá usarlas, y los datos que obtendrás de ellas resultarán ser casi inútiles.
Pero, ¿la gestión del tiempo y los informes deben ser una molestia siempre? Seguramente debe haber algunas herramientas de software de gestión de tiempo que lo hagan más fácil, ¿no?
¿Cuáles Son las Mejores Herramientas de Gestión del Tiempo?
El mejor software de gestión de tiempo debe ser capaz de manejar grandes equipos, muchos clientes y muchos proyectos simultáneamente, así como tambíen de hacer una línea de tiempo de la administración del proyecto. Pero más allá de un producto que funcione bien para capturar el tiempo, debemos pensar qué sucede con dicha información: ¿Cómo comienza como una estimación, cómo se realiza el seguimiento y, una vez realizado el seguimiento, cómo se factura?
Al elegir la mejor herramienta de gestión del tiempo, vale la pena analizar el flujo de trabajo de tu agencia o estudio, y pensar en la experiencia de como un todo, de extremo a extremo, desde la persona que crea el presupuesto hasta la persona que hace el trabajo y la persona que lo factura. ¿Cómo encaja todo esto?
Entonces, ¿qué se necesita para gestionar bien el tiempo? Hemos identificado cinco aspectos clave del software de administración de tiempo que creemos que facilita la administración de proyectos digitales.
- ¿La gente realmente lo usará? El software debe verse bonito y ser realmente fácil de usar.
- ¿Integra la administración de tiempo fácilmente con proyectos y tareas? Necesita vincularse a una fuente de confianza para los clientes, proyectos y tareas en línea.
- ¿Se integra con estimaciones y seguimiento? Debería crear fácilmente una estimación o presupuesto del proyecto, y luego ser capaz de realizar un seguimiento de la estimación frente a los reales con informes y análisis visuales.
- ¿Se integra bien con la facturación? Debe ser fácil convertir los informes y datos reales del proyecto en estimaciones para enviarlas a los clientes.
- Debe integrarse bien con aplicaciones de terceros: Particularmente útil es la capacidad de integración con software de contabilidad como Quickbooks o Xero.
-
Zoho Projects
Visit WebsiteThis is an aggregated rating for this tool including ratings from Crozdesk users and ratings from other sites.4.2 -
monday.com
Visit WebsiteThis is an aggregated rating for this tool including ratings from Crozdesk users and ratings from other sites.4.6 -
Smartsheet
Visit WebsiteThis is an aggregated rating for this tool including ratings from Crozdesk users and ratings from other sites.4.4
Scoro's time tracking software is tailored for professional services, offering features that enhance productivity and project management. It caters to a diverse user base, including businesses seeking efficient time management solutions. Unique selling points include comprehensive integration capabilities, user-friendly interface, and advanced analytics that help organizations optimize workflows and improve overall efficiency. The software is designed to provide insights into time usage, helping organizations optimize their workflows.
Why I Picked Scoro
I picked Scoro because it excels in providing detailed time tracking, a crucial feature for businesses aiming to enhance productivity and efficiency. With Scoro, you can track both billable and non-billable hours, offering a clear distinction that aids in accurate billing and project profitability analysis. Another standout feature is its ability to provide advanced analytics, giving you insights into team productivity and helping optimize resource allocation. These functionalities make Scoro an ideal choice for businesses that want to manage time effectively and ensure every minute is accounted for.
Scoro Key Features
In addition to its detailed time tracking capabilities, Scoro offers several other features that can be invaluable for your team:
- Project Management: Allows you to manage projects from start to finish, ensuring all tasks are completed on time and within budget.
- Resource Planning: Helps you allocate resources effectively, preventing overbooking and ensuring optimal use of your team's skills.
- Financial Tracking: Provides real-time insights into project costs and revenues, helping you maintain financial control.
- Invoicing: Automates billing processes, reducing manual work and ensuring timely payments.
Scoro Integrations
Integrations include Google Sheets, Salesforce, Asana, Mailchimp, Slack, Gravity Forms, Pipedrive, monday.com, PandaDoc, and QuickBooks.
Pros and cons
Pros:
- Robust reporting and analytics
- Effective time tracking capabilities
- Comprehensive project management features
Cons:
- Mobile app has limited features
- Certain time tracking features limited to higher-tier plans
New Product Updates from Scoro
Scoro MCP Server Now Publicly Available
The Scoro MCP server is now out of beta, enabling connection with AI tools for enhanced workflows. For more information, visit Scoro’s official site.
.
Resource Management by Smartsheet, a high-level project and resource management software, helps modern teams make confident decisions about project planning, team capacity, budget forecasting, team utilization, and hiring needs in real time.
Why I picked Smartsheet: I selected Smartsheet for this list because its built-in timesheets, mobile time tracking, and expense tracking features enable you to create rich project reports by filtering project data with just a few clicks. This makes it the best time-tracking solution for a workforce with diverse operational setups in my opinion. For example, Smartsheet can provide detailed reports that can give insight into historical data or offer a forecasted view of team utilization, actual vs. planned time reports, budget tracking, expense reports, and projects in the pipeline.
Another standout feature I noticed was the Resource Management by Smartsheet's unique project and resource matching feature, which helps match team members to the project’s requirements according to different criteria like disciplines, skills, availability, and more.
Smartsheet Standout Features & Integrations
Features include predictive analytics capabilities that provide automated suggestions for optimizing team workloads and estimating future time requirements based on historical data. Additionally, the platform includes cross-project time tracking that enables teams to log and analyze hours across multiple projects in a single view to ensure comprehensive oversight and seamless reporting.
Integrations include 80+ software applications, such as Slack, MS Teams, Brandfolder, serviceNOW, Okta, Salesforce, and Google Calendar. Additionally, it provides a flexible API and Zapier integration that can connect with top operational tools for analytics, communications, PM, ERP, and finance.
New Product Updates from Smartsheet
Smartsheet Adds Provisional Member Settings for User and Budget Control
Smartsheet has launched new Provisional Member settings in the Admin Center, giving organizations more control over user management and budget predictability. Admins can now automatically downgrade or upgrade trial users based on company preferences. For more information, visit Smartsheet's official site.
.
monday.com is a work operating system designed to help teams manage projects, tasks, and workflows in one place. It offers customizable boards and columns to organize and track work across various departments. For many professionals, the platform also translates into significant time savings. Adam Bushell, Owner & Director of AB Electrical and Communications, shared his experience: “The platform saved me some hours per week of doing manual updates. As an example, I would spend some three hours on Fridays balancing hours and materials in spreadsheets but on monday.com it took just under an hour."
Why I picked monday.com: I like that monday.com has a time tracking column that lets you track the time spent on each task by starting and stopping a timer directly within the task item. You can also manually add time entries if needed. This helps your team understand how much time is being spent on various tasks, aiding in better project planning and resource allocation.
monday.com Standout Features & Integrations
Features include a time tracking widget that provides insights into team performance and time allocation, helping you identify areas where time is being spent efficiently or where improvements can be made. Additionally, the platform offers a workload view, helping you visualize who is working on what and for how long, which aids in balancing workloads and preventing burnout.
Integrations include business apps like Slack, Google Drive, Gmail, Google Calendar, Harvest, Jira, GitHub, Trello, Dropbox, Typeform, and many more, accessible via Zapier.
Pros and cons
Pros:
- Gives you the option to export time tracking data
- Integrates time tracking with workload visibility
- Customizable dashboards for better project visibility
Cons:
- Platform may be too simple for more complex time management needs
- Lacks advanced time tracking, like automated timesheets
New Product Updates from monday.com
monday.coms Project Setup with Batch Dependencies
monday.com's new update enhances your workflow with batch dependencies for efficient project setup. For more information, visit monday.com's official site.
.
Productive offers a versatile time tracking solution tailored for a variety of industries, including IT services, consultancy, and architecture, helping you and your team monitor both billable and non-billable hours with ease. The platform’s ability to integrate time tracking directly with project budgets and profitability insights makes it particularly appealing to professionals aiming to streamline operations and enhance business performance. By providing real-time insights into project costs and revenue, Productive addresses the challenge of maintaining profitability without the need for separate financial reports.
Why I Picked Productive
I picked Productive for its exceptional ability to provide time-based profitability insights, a crucial feature for businesses seeking to align time tracking with financial outcomes. Productive’s integration of time tracking with project budgets allows you to see the direct impact of logged hours on your financials, offering a clear view of project profitability. Additionally, the automation tools for task management ensure that your team spends more time on billable work and less on administrative tasks. These features collectively make Productive a standout choice for those focused on maximizing both productivity and profitability.
Productive Key Features
In addition to its profitability insights, Productive offers several other useful features for your team:
- Resource Planning: Plan and allocate resources efficiently across multiple projects, ensuring optimal use of your team’s time.
- Project Management Tools: Coordinate tasks and schedules to keep your projects on track and within budget.
- Financial Management: Manage budgets, invoicing, and forecasting to gain a comprehensive view of your financial health.
- Advanced Reporting: Access detailed reports that provide insights into project performance and business operations.
Productive Integrations
Integrations include Jira, HubSpot, Xero, Google Calendar, Slack, QuickBooks, and more. An API is available for custom integrations, allowing you to tailor the platform to your specific needs.
Pros and cons
Pros:
- Comprehensive features for financial management and reporting
- Robust resource planning features
- Customizable dashboard and reporting
Cons:
- Limited number of integrations
- Initial setup and onboarding can be time-consuming
New Product Updates from Productive
Productive Adds Custom Proposals, E-Signing, and Automated Deal Workflows
Productive introduces custom proposals, built-in e-signing, automation triggers, and improved proposal management tools. Together, these updates help teams create, send, and get proposals signed faster while maintaining brand consistency and clear approval records. For more information, visit Productive’s official site.
.
Connecteam is a workplace software company that offers products for operational, communication, and skills management. The operational platform facilitates time tracking and employee scheduling.
Why I picked Connecteam: I am particularly impressed by Connecteam's operations management software, which offers a unique approach to time tracking, scheduling, and task management features. Employees can log their time in the system and it even provides GPS tracking to keep managers updated on the whereabouts of mobile teams. You can also assign shifts and tasks to employees, and oversee their work with forms and checklists.
I also like how Connecteam's software can be connected with a payroll platform, so you can easily use schedules and timesheets for pay administration. Additionally, the platform offers several customization tools for your team's unique tasks and timesheet needs.
Connecteam Standout Features & Integrations
Features include a geo-fencing feature that ensures employees can only clock in and out within a designated physical location, providing an added layer of accountability for remote or field teams. The platform's kiosk mode also allows multiple employees to log time from a single shared device, which is ideal for industries like retail or hospitality.
Integrations include Paychex, Xero, Gusto, QuickBooks Payroll (online + desktop), Google Calendar and others.
Pros and cons
Pros:
- Can set specific rules for breaks, overtime, and pay rates
- Ability to track employee locations and set geofenced areas
- Variety of clock-in methods, including mobile app, kiosk, and NFC badges
Cons:
- Setting user roles and permissions can be unintuitive
- Push notifications are sometimes delayed
Hubstaff is a time tracking and workforce management tool designed for remote and hybrid teams. It helps you monitor work hours, track productivity, and manage payroll, all from one platform.
Why I picked Hubstaff: I think Hubstaff is particularly useful for distributed teams because, aside from features like automatic time tracking and detailed timesheet generation, it also includes activity monitoring. It records keyboard and mouse activity levels to give you a sense of how engaged team members are during work hours. This helps you understand productivity patterns without being intrusive. You can also enable optional screenshots, which are taken at intervals and can be adjusted or turned off based on your team's preferences.
Hubstaff Standout Features & Integrations
Features include GPS and geofencing capabilities that are especially useful for field workers or those who move between locations. Hubstaff also offers project budgeting tools that allow you to set time and cost limits for projects, helping you stay on track financially.
Integrations include Asana, Jira, Basecamp, QuickBooks, PayPal, Salesforce, and Zendesk.
Pros and cons
Pros:
- Optional screenshots and activity levels provide transparenc
- Detailed reporting helps in analyzing productivity and project costs
- Accurate time tracking with idle detection helps prevent inflated time logs
Cons:
- Limited customization options may not suit all business needs
- The project management features are basic compared to dedicated tools
New Product Updates from Hubstaff
Hubstaff Enhances Productivity and Team Management Features
Hubstaff’s latest updates introduce new tools to simplify workforce management and improve visibility into team productivity. Highlights include the new Insights Timeline, manual time approval, enhanced reports, and smarter activity detection. For more information, visit Hubstaff's official site.
.
For professionals in consulting and agencies, Kantata offers a tailored time and expense tracking solution that addresses the intricacies of managing projects and resources efficiently. It is designed to enhance your financial oversight and project collaboration through its AI-powered Expertise Engine™, providing real-time tracking and reporting to optimize operations and boost profitability. Whether you’re looking to simplify timesheet management or improve client satisfaction, Kantata stands out as a reliable partner in streamlining your project management processes.
Why I Picked Kantata
I chose Kantata for its exceptional ability to manage the full lifecycle of time tracking, making it an ideal choice for those seeking comprehensive oversight. With features like the embedded timer and manual entry options, your team can effortlessly capture time data at both project and task levels. The centralized approval workflow streamlines the review process, ensuring accuracy and preventing budget overruns. Additionally, Kantata's project integration ties time and expenses directly to specific projects, empowering you to manage budgets effectively and enhance profitability. In addition to its full lifecycle time tracking capabilities, Kantata offers several other features that make it a standout choice for your time tracking needs.
- AI-Powered Expertise Engine: This unique tool helps optimize project delivery by providing insights specific to professional services.
- Project Management Integration: Seamlessly add time and expenses to projects, with the ability to set limits for tracking and submission.
- Centralized Approval Process: Review and approve time entries from one location, with notifications to keep your team on track.
- User Permissions: Control who can track and approve time through customizable account and project permissions.
Kantata Integrations
Integrations include Salesforce, QuickBooks, Slack, Jira, NetSuite, HubSpot, Microsoft Dynamics, Google Workspace, Xero, and Workday.
Pros and cons
Pros:
- Admins can enforce rules like required notes or task associations
- Time entries can be reviewed and approved before invoicing
- Users can log time via timers, timesheets, or directly on tasks
Cons:
- Certain time tracking fields may not be fully customizable
- Configuring who can track and approve time may be intricate
New Product Updates from Kantata
Kantata Integrates E-Invoicing With Avalara
Kantata introduces integrated e-invoicing through its partnership with Avalara, enabling compliant, automated invoicing across regions. For more information, visit Kantata's official site.
.
Resource Guru is a resource management platform with time tracking features that help you manage schedules, allocate workloads, and track hours worked. The platform includes timesheets, leave management, and capacity planning tools, making it easier to keep projects on track while ensuring team availability is accurately accounted for.
Why I picked Resource Guru: I included Resource Guru in this list because of its strong project and resource scheduling capabilities. You can assign tasks, prevent over-allocation, and view availability in real time, which helps reduce bottlenecks. Its timesheet feature lets you log hours across projects, giving managers insight into productivity and resource use. I also like its leave management functionality, which automatically factors absences into project schedules to help maintain balanced workloads.
Resource Guru Standout Features & Integrations
Features include capacity planning to anticipate future resource needs, project forecasting reports to identify potential delays early, and a meeting room booking system to centralize scheduling for both people and spaces. The platform’s unified resource pool allows you to manage people, equipment, and rooms in one place, making it easier to coordinate resources across multiple projects.
Integrations include Google Calendar, Microsoft Outlook Calendar, Apple Calendar (via iCal feed), Calendly (via iCal feed), Zapier, Slack, Salesforce, and Microsoft Teams.
Pros and cons
Pros:
- Straightforward timesheet approval process
- Ability to log an entire week's work with a single click
- Timesheets are automatically populated from schedules
Cons:
- Time entries are not dynamically linked to schedule changes
- Lacks a real-time time tracker
New Product Updates from Resource Guru
Resource Guru Refines Reporting Suite
Resource Guru has enhanced its reporting suite with visual utilization bars, new non-billable utilization columns, and improved filters for faster project discovery. For more information, visit Resource Guru's official site.
.
ProWorkflow provides a structured solution for companies that need reliable time tracking within a project management system. Used across industries such as marketing, IT, and construction, it helps teams record work hours accurately while keeping projects organized. With built-in time logging and reporting, ProWorkflow supports better visibility into workloads, billing, and resource planning.
Why I Picked ProWorkflow
I picked ProWorkflow for its real-time time logging, which lets teams record hours as work happens instead of after the fact. This makes it easier to track effort accurately, understand project costs, and align time spent with project goals. ProWorkflow also connects time data directly to invoicing and accounting tools, helping companies bill correctly and manage multiple projects with less friction.
ProWorkflow Key Features
In addition to real-time logging, ProWorkflow offers:
- Project Management Dashboard: Provides an overview of all active projects, tasks, and deadlines, helping your team stay organized.
- Resource Planning: Allows you to allocate resources efficiently, ensuring optimal team performance and preventing burnout.
- Custom Reporting: Generates detailed reports on project timelines and resource utilization, aiding in strategic decision-making.
- Mobile Access: Enables your team to track time and manage tasks on-the-go, increasing flexibility and productivity.
ProWorkflow Integrations
Integrations include Xero, QuickBooks, FreshBooks, MYOB, Dropbox, Box, Google Drive, Microsoft OneDrive, Zapier, and an API for custom integrations.
Pros and cons
Pros:
- Built-in communication tools improve team collaboration
- Customizable project templates simplify task management
- Useful reporting for project profitability
Cons:
- Interface can feel outdated
- Some users desire more intuitive user-friendliness
Insightful is a workforce analytics suite focused on time tracking. It's both easy to navigate and pretty advanced, with remote team monitoring features like auto-grab screenshots and web usage tracking. For this reason, I think it's a useful tool for remote businesses that are scaling quickly.
Why I picked Insightful: One reason I chose Insightful as a top time tracking software is its automatic time mapping feature. It tracks time spent on different tasks and projects without requiring manual entries, reducing the chance of errors and saving your team time. This is especially useful for remote or hybrid teams, as it ensures accurate time tracking without disrupting workflows. I also like Insightful's detailed activity monitoring. It logs active and idle time, as well as app and website usage, providing a comprehensive view of how time is spent.
Insightful Standout Features & Integrations
Features include a time and attendance tracking system that offers real-time attendance monitoring, helping you keep schedules organized and records accurate. Additionally, Insightful provides productivity monitoring tools that analyze how time is used, helping teams uncover inefficiencies and rebalance workloads based on actual behavior.
Integrations include various project management tools like Asana, Jira, Slack, Trello, and others.
Pros and cons
Pros:
- Tracks time spent on tasks and projects without manual input
- Enables continuous oversight of employee activities
- Provides in-depth workforce data analysis
Cons:
- Detailed productivity tracking may raise concerns about privacy
- No mobile app for on-the-go or field-based employees
| Tool | Best For | Trial Info | Price | ||
|---|---|---|---|---|---|
| 1 | Best for detailed time tracking | 14-day free trial available | From $19.9/user/month (billed annually) | Website | |
| 2 | Best for mobile time tracking | 30-day free trial + free demo available | From $9/user/month (billed annually) | Website | |
| 3 | Best for project time tracking | 14-day free trial + free plan + free demo available | From $9/user/month (billed annually) | Website | |
| 4 | Best for time-based profitability insights | Free demo + 14-day free trial | From $9/month (billed annually) | Website | |
| 5 | Best GPS time tracking for mobile teams | 14-day free trial + free plan + free demo available | From $29/month (billed annually) | Website | |
| 6 | Best for distributed teams | 14-day free trial | From $4.99/user/month (billed annually) | Website | |
| 7 | Best for full lifecycle time tracking | Free demo available | Pricing upon request | Website | |
| 8 | Best for tracking time with resource scheduling | Not available | $25/user/month | Website | |
| 9 | Best for real-time time logging | 14-day free trial | From $18/user/month (billed annually) | Website | |
| 10 | Best for remote team monitoring | 7-day free trial available | From $6.40/seat/month (billed annually) | Website |
Otras herramientas de software de seguimiento de tiempo que vale la pena considerar
¿Ninguna de las anteriores te funciona? Consulte la lista a continuación para obtener herramientas de software de seguimiento de tiempo adicionales:
- Buddy Punch
Time clock for GPS and image tracking
- Bonsai Agency Software
Integrated time and resource management
- actiTIME
For small teams and businesses
- Homebase
For reducing time theft
- Beebole
For customizable dashboards
- Intelogos
Time tracking software with AI-driven performance insights
- TimeCamp
For automatic time tracking
- Toggl Track
For its workload balancing
- Traqq
For a feature-rich free version
- TMetric
For 7-day activity tracking storage
¿Necesitas Ayuda para Reducir las Opciones?
Esta herramienta es bastante útil. Nos hemos asociado con Crozdesk para brindarte acceso a su “Buscador de software”.
Si ingresas algunos de los detalles sobre tu proyecto y las funciones que buscas en una herramienta de administración de proyectos, generará una lista de herramientas que coinciden con tus preferencias. Sólo debes proporcionar tu correo electrónico y te enviarán una bonita guía en PDF con un resumen de las mejores coincidencias.