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Las herramientas de gestión del tiempo son un dolor de cabeza. No solo para quienes hacemos las planillas horarias, sino también como gerentes de proyectos, tratando de administrar los presupuestos de los proyectos y lograr que nuestros equipos registren su tiempo con precisión. Las herramientas de administración del tiempo no sólo pueden ser molestas, sino también caras. En este artículo, estamos en la búsqueda de los mejores programas de gestión del tiempo gratis en español. Lo más importante es que estamos buscando el mejor software de gestión en su clase: herramientas tan buenas y fáciles de usar que la gente querrá enviar sus planillas horarias. ¡Imagina eso!

Best Employee Time Tracking Software 2021 Logo Soup

¿Por Qué es Importante el Software de Seguimiento de Tiempo?

Las herramientas de gestión del tiempo y el software de gestión de gastos no es lo que la gente llamaría “divertido” o al menos tolerable, pero es un mal necesario en el mundo de la agencia digital, para servicios profesionales y consultoría cuando estás cargando tiempo y materiales o facturando por hora y necesitas realizar un seguimiento del presupuesto. Del mismo modo, la facturación tampoco es “divertida”, pero es necesaria y requiere detalles precisos de las planillas horarias para funcionar.

Fundamentalmente, hay información de administración presupuestaria y financiera que se necesita para mantener un negocio vivo; Necesitamos conocer los aspectos esenciales del presupuesto del proyecto:

  1. ¿Estamos por encima o por debajo del presupuesto del proyecto?
  2. ¿Estamos en camino para llegar al tope presupuesto?
  3. ¿Cuánto se debe facturar al cliente?
  4. ¿Qué tan rentable es el proyecto / trabajo / cliente?

La información precisa de las planillas horarias también es importante para nosotros como gerentes de proyectos, por lo que podemos proporcionar estimaciones análogas apropiadas basadas en el desempeño del proyecto pasado. Para poder realizar una estimación correcta, debemos poder mirar hacia atrás a los datos de la planilla horaria, al software de administración de tiempo y evaluar cuánto se debe cobrar por el próximo proyecto. Necesitamos información confiable y precisa, y la gente debe usar sus herramientas de gestión del tiempo correctamente.

A menos que no tengas interés en el esfuerzo que conlleva entregar el proyecto, y la rentabilidad de tus proyectos, entonces no puedes evitar la molestia que son las planillas horarias, el software de gestión de tiempo y el informe de horas.

El problema es que si las herramientas de gestión del tiempo que estás utilizando son un poco complicadas y es un problema utilizarlas, entonces nadie querrá usarlas, y los datos que obtendrás de ellas resultarán ser casi inútiles.

Pero, ¿la gestión del tiempo y los informes deben ser una molestia siempre? Seguramente debe haber algunas herramientas de software de gestión de tiempo que lo hagan más fácil, ¿no?

¿Cuáles Son las Mejores Herramientas de Gestión del Tiempo?

best-time-tracking-tools-FI

El mejor software de gestión de tiempo debe ser capaz de manejar grandes equipos, muchos clientes y muchos proyectos simultáneamente, así como tambíen de hacer una línea de tiempo de la administración del proyecto. Pero más allá de un producto que funcione bien para capturar el tiempo, debemos pensar qué sucede con dicha información: ¿Cómo comienza como una estimación, cómo se realiza el seguimiento y, una vez realizado el seguimiento, cómo se factura?

Al elegir la mejor herramienta de gestión del tiempo, vale la pena analizar el flujo de trabajo de tu agencia o estudio, y pensar en la experiencia de como un todo, de extremo a extremo, desde la persona que crea el presupuesto hasta la persona que hace el trabajo y la persona que lo factura. ¿Cómo encaja todo esto?

Entonces, ¿qué se necesita para gestionar bien el tiempo? Hemos identificado cinco aspectos clave del software de administración de tiempo que creemos que facilita la administración de proyectos digitales.

  • ¿La gente realmente lo usará? El software debe verse bonito y ser realmente fácil de usar.
  • ¿Integra la administración de tiempo fácilmente con proyectos y tareas? Necesita vincularse a una fuente de confianza para los clientes, proyectos y tareas en línea.
  • ¿Se integra con estimaciones y seguimiento? Debería crear fácilmente una estimación o presupuesto del proyecto, y luego ser capaz de realizar un seguimiento de la estimación frente a los reales con informes y análisis visuales.
  • ¿Se integra bien con la facturación? Debe ser fácil convertir los informes y datos reales del proyecto en estimaciones para enviarlas a los clientes.
  • Debe integrarse bien con aplicaciones de terceros: Particularmente útil es la capacidad de integración con software de contabilidad como Quickbooks o Xero.
1

monday.com

Best for its customization capabilities

This is an aggregated rating for this tool including ratings from Crozdesk users and ratings from other sites.
4.7
8702 reviews

14-day free trial + free plan available

From $8/user/month (billed annually, min 3 seats)

monday.com is a project management software with time tracking features that has done away with a lot of the trimmings of typical management tools and focused on simple, visually intuitive layouts that help clarify the sequence of work.

Why I picked monday.com: I think monday.com is great tool. You can use it to track project billable hours, employee productivity, and invoicing. More than being a time-tracking solution, you can also use it for your employee productivity needs. You can easily assign owners to new tasks, prioritize each item, set due dates and know exactly how every working hour is spent on each project and task. You can also keep track of time on their mobile app.

Overall, monday.com is a highly customizable software that I would definitely recommend using to help handle your projects, collaborate in real time, and track time so you can provide more accurate information to the client.

According to my research, time tracking is available on monday.com's Pro and Enterprise plans and has to be added to each board as a column.

monday.com Standout Features & Integrations

Features include dashboards, automation, file management, collaborative documents, resource management, forms, time-tracking, in-app chat, and reporting.

Integrations include business apps like Slack, Google Drive, Gmail, Google Calendar, Harvest, Jira, GitHub, Trello, Dropbox, Typeform, and many more, accessible via Zapier.

2

Insightful

Best time tracking software to measure team productivity

This is an aggregated rating for this tool including ratings from Crozdesk users and ratings from other sites.
4.8
95 reviews

7-day free trial

From $8/employee/month

Insightful is a workforce analytics suite focused on time tracking. It's both easy to navigate and pretty advanced, with remote team monitoring features like auto-grab screenshots and web usage tracking. For this reason, I think it's a useful tool for remote businesses that are scaling quickly—you can start with something relatively basic and adopt more advanced plans as you scale.

Why I picked Insightful: I chose Insightful as one of the best time-tracking tools because of its user-friendly interface and integration with various project management tools. The platform is well-designed and easy to navigate, making it a great choice for anyone who is new to time-tracking software in my opinion.

Insightful Standout Features & Integrations

Features include project-specific and task-specific time tracking, real-time monitoring, productivity tracking, productivity labels for tasks, time & labor budgeting tools, and detailed reports to help managers understand how much time their team spends on different projects. This allows project leaders to identify areas where they can improve their team's productivity and optimize their workflow. Additionally, Insightful can track billable hours, non-billable hours, and hourly rates, making it easier to invoice clients accurately.

Integrations include various project management tools like Asana, Jira, Slack, Trello, and others.

3

ClickTime

Best time tracking for customizable timesheets

This is an aggregated rating for this tool including ratings from Crozdesk users and ratings from other sites.
4.3
157 reviews

14-day free trial

From $10/user/month

ClickTime is a project time tracking software used by organizations that need to accurately account for employee costs. It has the ability to create project budgets, employee cost rates, and custom billing rates

Why I picked ClickTime: What I find to be unique about ClickTime is its timesheet customizability. Rather than providing a one-size-fit-all timesheet, ClickTime allows customers to configure timesheets in a way that best serves their needs. Each timesheet comes with three levels of hierarchy (such as “Client | Project | Task”) that customers can name anything they like. For example: a nonprofit - who doesn’t need to bill clients - might choose to track time against “Grants | Programs | Activities.” Additionally, ClickTime customers can create custom fields for specialized tracking and reporting, as well as add notes to any time entry to provide context and detail to ensure accurate reporting and billing.

ClickTime Standout Features & Integrations

Features include standard and custom reminders that are conveniently scheduled to automatically send, or send as needed, so that customers can stay on top of staff timesheet completion. The ClickTime mobile app gives teams the ability to manage time, expenses, and time off anytime, anywhere to stay connected and in control.

Integrations include Sage, NetSuite, QuickBooks, Jira, BambooHR, HiBob, ADP, Zenefits, Salesforce, Hubspot, Zoho, Box, Google Drive, Slack, and task management tools like ClickUp. ClickTime also boasts an award-winning API that makes any connection possible. And if you don’t have the resources on hand to build your own custom integrations, they have a Professional Services team who can do all the heavy lifting for you.

4

Replicon

Best time tracking software for projects, tasks, attendance & pay

This is an aggregated rating for this tool including ratings from Crozdesk users and ratings from other sites.
4.3
692 reviews

14-day free trial

From $6/user/month

Replicon is a time tracking and timesheet software with a project time tracking product suite. This suite can help you manage project hours and costs, paid time off, and track billable hours and project expenses.

Why I picked Replicon: I chose this tool for the list because of its intelligent time tracking feature, which leverages AI and machine learning to help populate timesheets for employees based on the apps they use. The app will track employee activity across different platforms and pre-fill timesheets for them. Additionally, it will reconstruct the work week across multiple projects. Based on my research, it seems like all your people will have to do is review and submit, which will save you both hours of administrative tasks and money.

Replicon also has a mobile app that you can use to track time from any device. This makes it easy to track time while you are away from your computer, but also makes use of mobile device capabilities to expand its functionality. For example, you can take a pic and add it to your expense report using the phone's camera. I think that this feature makes Replicon perfect for employees on-the-go, since it can help them track their time quickly, easily, and without needing access to a computer.

Replicon Standout Features & Integrations

Features include approval workflows and intelligent routing for time off requests. This ensures that employee requests get handled by the appropriate people and expedites the approval process. Another feature I like, especially for teams that work on the field, is its real-time GPS tracking and geofencing capabilities.

Integrations include SAP, ADP, Salesforce, Slack, Quickbooks, Jira, ServiceNow, Xero, Workday, Myob, Adobe XD, and Bamboo HR.

5

Kantata

Best time tracking software for its billable utilization breakdown within timesheets

This is an aggregated rating for this tool including ratings from Crozdesk users and ratings from other sites.
4.1
716 reviews

Free demo

Pricing upon request

Kantata time tracking software is designed to help individuals and businesses efficiently manage and monitor their time and workload. The software can help users understand how their team's time is being utilized. These insights can be invaluable for optimizing workflows, identifying time-wasting activities, and improving overall efficiency.

Why I picked Kantata: I chose Kantata for this list because it goes beyond simple time tracking by offering time budgeting and forecasting capabilities. Users can set time budgets for specific tasks or projects, allowing them to allocate time and resources effectively. I also love how the software provides real-time updates on time spent, remaining time, and progress towards budgeted goals. In my experience, these types of features enable users to proactively manage their time, prioritize tasks, and more accurately meet deadlines.

Kantata Standout Features & Integrations

Features include intelligent time tracking, productivity analytics, focus mode, GPS tracking, and customizable privacy settings.

Integrations include Slack, Trello, Salesforce, Sage, Jira, Quickbooks, Xero, NetSuite, Genpact, and Google Calendar.

6

Connecteam

Best for its digital geofencing options and timesheet conflict alerts

This is an aggregated rating for this tool including ratings from Crozdesk users and ratings from other sites.
4.3
34 reviews

14-day free trial + free plan available

From $29/month for 30 users (paid annually)

Connecteam is a workplace software company that offers products for operational, communication, and skills management. The operational platform facilitates time tracking and employee scheduling.

Why I picked Connecteam: I am particularly impressed by Connecteam's operations management software, which offers a unique approach to time tracking, scheduling, and task management features. Employees can log their time in the system and it even provides GPS tracking to keep managers updated on the whereabouts of staff. You can also assign shifts and tasks to employees, and oversee their work with forms and checklists.

I also admire how the Connecteam's software can be connected with a payroll platform so you can easily use schedules and timesheets for pay administration. Additionally, I'm always on the lookout for customizable features, and Connecteam offers several customization tools for your team's unique tasks and timesheet needs.

Connecteam Standout Features & Integrations

Features include time tracking, scheduling, GPS tracking, Geo-fencing, schedule templates, shortcuts, task management, forms, and checklists.

Integrations include Google Calendar, Gusto, QuickBooks Payroll, and others.

7

Smartsheet

Best for mobile time tracking

This is an aggregated rating for this tool including ratings from Crozdesk users and ratings from other sites.
4.4
7400 reviews

Freemium version available

From $7/user/month

Resource Management by Smartsheet, a high-level project and resource management software, helps modern teams make confident decisions about project planning, team capacity, budget forecasting, team utilization, and hiring needs in real time.

Why I picked Smartsheet: I selected Smartsheet for this list because its built-in timesheets, mobile time tracking, and expense tracking features enable you to create rich project reports by filtering project data with just a few clicks. This makes it the best time-tracking solution for a workforce with diverse operational setups in my opinion. For example, Smartsheet can provide detailed reports that can give insight into historical data or offer a forecasted view of team utilization, actual vs. planned time reports, budget tracking, expense reports, and projects in the pipeline.

Another standout feature I noticed was the Resource Management by Smartsheet's unique project and resource matching feature, which helps match team members to the project’s requirements according to different criteria like disciplines, skills, availability, and more.

Smartsheet Standout Features & Integrations

Features include predictive timesheets, real-time budget updates according to spreadsheets, planned vs actual time tracking, and mobile time tracking.

Integrations include 80+ software applications, such as Slack, MS Teams, Brandfolder, serviceNOW, Okta, Salesforce, and Google Calendar. Additionally, it provides a flexible API and Zapier integration that can connect with top operational tools for analytics, communications, PM, ERP, and finance.


8

Hub Planner

Best for comparing scheduled time to actual time worked

This is an aggregated rating for this tool including ratings from Crozdesk users and ratings from other sites.
4.2
16 reviews

30-day free trial

From $7/user/month (billed annually)

Hub Planner is a cloud-based, customizable software tailored for project planning, resource scheduling, and time tracking. It provides companies with tools that allow them to create and implement effective blueprints for project development teams and other employees.

Why I picked Hub Planner: In my opinion, Hub Planner is best suited for SMBs and large enterprises that want to move on from traditional spreadsheets when managing teams, resources, and schedules in various geographically distributed locations. The software features smart timesheets that provide robust time tracking and dynamic reporting modules. The smart timesheet tool is designed with intuitive usability in mind, offering users a user-friendly and efficient employee time tracking solution.

Hub Planner’s Timesheets module has a smart design that ensures better visibility for project managers, as it delivers a detailed picture of both the actual time and scheduled time worked by staff members. It also has charts and graphs that I believe managers and team leaders could use to provide a visually interactive overview of team performance and available resources.

Hub Planner Standout Features & Integrations

Features include project planning, resource scheduling, timesheets and approvals, as well as advanced reporting and analytics. In addition, the software provides users with a complete overview and control over their active projects and resources within a unified system.

Integrations are available by connecting Hub Planner to a paid Zapier or Zoho Flow account.

Hub Planner offers an excellent free trial version you can test out before fully investing in it.

9

actiTIME

Best for small teams and businesses

This is an aggregated rating for this tool including ratings from Crozdesk users and ratings from other sites.
4.4
40 reviews

30 days free trial

From $5/user/month

actiTIME is a time tracking software designed to keep track of hours spent on projects, and it also allows project managers to analyze hours and timesheets to make informed decisions about estimates, invoices, and more.

actiTIME allows you to create projects and allocate tasks to team members so you can keep track of time per project and per task. Project managers can collect data on employee performance, as well as project costs and revenues, and review it in reports and charts.

This tool also offers the ability to compare estimated vs. actual time, as well as the ability to use that information to create invoices and adjust estimates as needed. These features foster a comprehensive and objective analysis of individual and team performance.

actiTIME is highly flexible and configurable to a diverse set of needs and preferences. It can also be integrated with other project management apps through Zapier or their API.

actiTIME offers free plans for teams of up to three members. Paid plans start at $5/user/month, and a free trial is offered.

10

TimeClock Plus

Best for its multi-platform accessibility

Free demo available

Pricing upon request

TimeClock Plus is a time and attendance software that's designed to help you manage your employees' time and attendance, leave and absence, and a whole lot more. It's a comprehensive solution that's designed to make your life easier, whether you're a small business owner or a manager in a large corporation.

Why I picked TimeClock Plus: This tool stood out to me because it's not just about tracking time, it's about managing your workforce in a way that's efficient and effective. I particularly admire how the tool lets you monitor time tracking, and attendance, see exactly where your employees are using geolocation, and handle time off requests such as vacation, sick time, FMLA, and others.

TimeClock Plus Standout Features & Integrations

Features include its advanced leave module that lets you enforce leave policies while automatically handling your processes with a fair and optimized system. Additionally, the overtime management module stands out to me because of the many customizations you can make to the conditions around overtime, including varied overtime thresholds and weighted overtime.

Integrations include over a hundred payroll solutions like ADP, BAI, Ascentis, Accra, Casamba, Cayenne, Ceridian, and Epicure. Also Quickbooks, Paychex, or even payroll modules from ERP systems like SAP, Sage, and NetSuite.

Tool Trial Info Price
1
monday.com

Best for its customization capabilities

14-day free trial + free plan available

From $8/user/month (billed annually, min 3 seats) Website
2
Insightful

Best time tracking software to measure team productivity

7-day free trial

From $8/employee/month Website
3
ClickTime

Best time tracking for customizable timesheets

14-day free trial

From $10/user/month Website
4
Replicon

Best time tracking software for projects, tasks, attendance & pay

14-day free trial

From $6/user/month Website
5
Kantata

Best time tracking software for its billable utilization breakdown within timesheets

Free demo

Pricing upon request Website
6
Connecteam

Best for its digital geofencing options and timesheet conflict alerts

14-day free trial + free plan available

From $29/month for 30 users (paid annually) Website
7
Smartsheet

Best for mobile time tracking

Freemium version available

From $7/user/month Website
8
Hub Planner

Best for comparing scheduled time to actual time worked

30-day free trial

From $7/user/month (billed annually) Website
9
actiTIME

Best for small teams and businesses

30 days free trial

From $5/user/month Website
10
TimeClock Plus

Best for its multi-platform accessibility

Free demo available

Pricing upon request Website

Otras herramientas de software de seguimiento de tiempo que vale la pena considerar

¿Ninguna de las anteriores te funciona? Consulte la lista a continuación para obtener herramientas de software de seguimiento de tiempo adicionales:

  1. BigTime

    Best time tracking software with expense budgeting

  2. Beebole

    Powerful and flexible time tracking that's easy to learn and use.

  3. TimeCamp

    Best for its free version with unlimited users and projects

  4. Toggl Track

    Best for its workload balancing

  5. Paymo

    Best time tracking software for small & medium teams

  6. Forecast

    Best for its AI capabilities

  7. TMetric

    Best for its 7-day activity tracking storage

  8. My Hours

    Best for small teams and freelancers

  9. Traqq

    Best for its free version with premium features

  10. ProjectManager.com

    Best for real-time monitoring of tracked time.

¿Necesitas Ayuda para Reducir las Opciones?

Esta herramienta es bastante útil. Nos hemos asociado con Crozdesk para brindarte acceso a su “Buscador de software”.

Si ingresas algunos de los detalles sobre tu proyecto y las funciones que buscas en una herramienta de administración de proyectos, generará una lista de herramientas que coinciden con tus preferencias. Sólo debes proporcionar tu correo electrónico y te enviarán una bonita guía en PDF con un resumen de las mejores coincidencias.

By Ben Aston

Soy Ben Aston, gerente de proyectos digitales. He estado en la industria durante más de 10 años trabajando en el Reino Unido en las principales agencias digitales de Londres, incluidas Dare, Wunderman, Lowe y DDB. He entregado de todo, desde videos virales a CMS, juegos flash, anuncios publicitarios y eCRM a sitios de comercio electrónico. He tenido la suerte de trabajar en una amplia gama de grandes clientes; marcas automotrices como Land Rover, Volkswagen y Honda; Empresas de servicios públicos como BT, British Gas y Exxon, y de bienes de consumo como Unilever, así como también marcas de productos electrónicos, como por ejemplo Sony.