Reseña del Software de Gestión de Tareas Microsoft To Do para 2026
Microsoft To Do is a task management software that helps you organize and prioritize tasks efficiently. It’s particularly well-suited for individuals and small teams within organizations—such as those in tech startups, marketing, or HR—where task tracking and daily planning are essential. Microsoft To Do offers seamless integration with Microsoft 365, providing a centralized platform for your team to enhance their productivity.
In this article, you'll learn about Microsoft To Do's features, pros and cons, best and worst use cases, and pricing. Whether you're a seasoned project manager or just starting, you'll find insights to help your team work smarter and achieve your goals.
Microsoft To Do Evaluation Summary
- Free to use
- Free plan available
Why You Can Trust Us
We’ve been testing and reviewing project management software since 2012. As project managers ourselves, we know how critical and difficult it is to make the right decision when selecting software.
We invest in deep research to help our audience make better software purchasing decisions. We’ve tested more than 2,000 tools for different project management use cases and written over 1,000 comprehensive software reviews. Learn how we stay transparent & our software review methodology.
Microsoft To Do Overview
In my opinion, Microsoft To Do is a task management tool that works especially well for teams already using Microsoft 365. Its strength lies in its simplicity and smooth integration with other Microsoft apps—such as Outlook, Teams, and Planner—that offers a unified experience across tools.
That said, the platform may not meet the needs of users seeking advanced project management features like Gantt charts, Kanban boards, or complex automations. It’s best suited for small to mid-sized teams looking for a simple, cost-effective option that fits into the Microsoft ecosystem.
pros
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Intuitive interface for easy task organization
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Seamless Microsoft 365 integration
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Cross-device synchronization
cons
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Limited advanced project management features
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Basic customization options
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Not ideal for large teams or detailed tracking
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Our Review Methodology
How We Test & Score Tools
We’ve spent years building, refining, and improving our software testing and scoring system. The rubric is designed to capture the nuances of software selection and what makes a tool effective, focusing on critical aspects of the decision-making process.
Below, you can see exactly how our testing and scoring works across seven criteria. It allows us to provide an unbiased evaluation of the software based on core functionality, standout features, ease of use, onboarding, customer support, integrations, customer reviews, and value for money.
Core Functionality (25% of final scoring)
The starting point of our evaluation is always the core functionality of the tool. Does it have the basic features and functions that a user would expect to see? Are any of those core features locked to higher-tiered pricing plans? At its core, we expect a tool to stand up against the baseline capabilities of its competitors.
Standout Features (25% of final scoring)
Next, we evaluate uncommon standout features that go above and beyond the core functionality typically found in tools of its kind. A high score reflects specialized or unique features that make the product faster, more efficient, or offer additional value to the user.
We also evaluate how easy it is to integrate with other tools typically found in the tech stack to expand the functionality and utility of the software. Tools offering plentiful native integrations, 3rd party connections, and API access to build custom integrations score best.
Ease of Use (10% of final scoring)
We consider how quick and easy it is to execute the tasks defined in the core functionality using the tool. High scoring software is well designed, intuitive to use, offers mobile apps, provides templates, and makes relatively complex tasks seem simple.
Onboarding (10% of final scoring)
We know how important rapid team adoption is for a new platform, so we evaluate how easy it is to learn and use a tool with minimal training. We evaluate how quickly a team member can get set up and start using the tool with no experience. High scoring solutions indicate little or no support is required.
Customer Support (10% of final scoring)
We review how quick and easy it is to get unstuck and find help by phone, live chat, or knowledge base. Tools and companies that provide real-time support score best, while chatbots score worst.
Customer Reviews (10% of final scoring)
Beyond our own testing and evaluation, we consider the net promoter score from current and past customers. We review their likelihood, given the option, to choose the tool again for the core functionality. A high scoring software reflects a high net promoter score from current or past customers.
Value for Money (10% of final scoring)
Lastly, in consideration of all the other criteria, we review the average price of entry level plans against the core features and consider the value of the other evaluation criteria. Software that delivers more, for less, will score higher.
Core Features
Task lists: You can create tasks, break them into smaller subtasks (called “steps”) and arrange them into organized to-do lists, making it easy to categorize, prioritize, and track various aspects of your professional or personal tasks.
Due dates: Set deadlines for each task to ensure timely completion. Due dates appear across your devices and sync with Outlook, which can help you manage schedules and meet project timelines consistently.
Reminders: You can set time-based reminders for tasks, so you never miss an important deadline. These notifications are designed to keep your team on-track and avoid last-minute rushes.
Recurring tasks: Schedule tasks to repeat at customizable intervals (daily, weekly, monthly, etc.). This is perfect for repetitive work like weekly reports, follow-ups, or administrative tasks.
Custom themes: You can personalize your task lists by applying different background themes and colors, making your workspace more visually appealing and easier to organize.
Priority levels: Assign priority tags (Important or Normal) to tasks. The “Important” tag adds the task to the "Important" smart list, helping you focus on high-priority work and better manage your workload.
Ease of Use
Microsoft To Do stands out with its clean, user-friendly interface that simplifies task management for you and your team. Features like drag-and-drop organization make it easy to rearrange tasks and update priorities on the fly.
The system’s integration with Microsoft 365 also enhances accessibility, allowing you to manage tasks across desktop (Mac or Windows), web, and mobile devices (including Android, iPhone, iPad, and Apple Watch). The mobile to-do list app, available on iOS and Android, ensures you can stay organized and productive wherever you are.
For simple and efficient task management, Microsoft To Do is a reliable choice.
Microsoft To Do Specs
- API
- Batch Permissions & Access
- Budgeting
- Calendar Management
- Collaboration Support
- Contact Management
- Contact Sharing
- Customer Management
- Dashboard
- Dashboards
- Data Export
- Data Import
- Data Visualization
- Dependency Tracking
- Document Sharing
- Expense Tracking
- External Integrations
- File Sharing
- Gantt Charts
- Kanban Boards
- Multi-User
- Notifications
- Project Management
- Resource Management
- Scheduling
- Task Scheduling/Tracking
- Third-Party Plugins/Add-Ons
- Time Management
- Travel Management
- Workflow Management
Alternatives to Microsoft To Do
Preguntas frecuentes sobre Microsoft To Do
¿Cómo gestiona Microsoft To Do la seguridad de los datos?
Microsoft To Do está construido sobre la infraestructura de seguridad de Microsoft 365, lo que significa que se beneficia de protecciones de nivel empresarial. Tus datos están asegurados utilizando protocolos de cifrado estándar de la industria, incluidos el cifrado en reposo y en tránsito. Las tareas y otra información de usuario se almacenan en los centros de datos globales de Microsoft, los cuales cuentan con certificaciones que cumplen con estándares internacionales como ISO/IEC 27001, SOC 1, 2 y 3, y el RGPD.
Además, Microsoft To Do ofrece autenticación multifactor (MFA) y control de acceso basado en roles como parte del entorno más amplio de la cuenta de Microsoft.
¿Puedo usar Microsoft To Do sin conexión?
Puedes utilizar Microsoft To Do sin conexión para ver y editar tus tareas. Cualquier cambio que realices se sincronizará automáticamente en todos tus dispositivos una vez te conectes de nuevo, manteniendo todo actualizado.
¿Microsoft To Do admite la colaboración en equipo?
Microsoft To Do permite la colaboración básica en equipo a través de listas de tareas compartidas. Puedes invitar a otros a unirse a una lista, permitiendo que los miembros del equipo vean, agreguen, completen y editen tareas. Esto lo convierte en una herramienta útil para la coordinación sencilla de equipos pequeños o de departamentos para hacer seguimiento de responsabilidades compartidas o planificar listas de verificación.
Sin embargo, Microsoft To Do no incluye funciones avanzadas de colaboración como comentarios en tareas, seguimiento de actividad, coedición en tiempo real o permisos según roles. Para una colaboración de proyectos más sólida—como planificación de sprints, compartición de documentos o chat de equipo—los equipos pueden preferir herramientas de productividad integradas como Microsoft Planner, Trello o Asana.
¿Cómo se integra Microsoft To Do con otras aplicaciones de Microsoft?
Microsoft To Do se integra con otros programas de Microsoft, como Outlook y Teams. Puedes sincronizar tareas de correos electrónicos de Outlook y eventos del calendario, ayudándote a mantener todo organizado en un solo lugar y mejorando la productividad general.
¿Puedo personalizar las vistas de tareas en Microsoft To Do?
Microsoft To Do ofrece una personalización limitada en las vistas de tareas. Puedes ordenar las tareas por fecha de vencimiento, importancia o fecha de creación, pero más allá de eso, las opciones de personalización son mínimas. Está diseñado para mantener la simplicidad y ayudarte a gestionar las tareas eficientemente.
¿Existe una aplicación móvil para Microsoft To Do?
Sí, Microsoft To Do cuenta con una aplicación móvil tanto para dispositivos iOS como Android. La aplicación se sincroniza automáticamente con las versiones web y de escritorio a través de tu cuenta Microsoft, asegurando que tus listas y actualizaciones estén accesibles en todas las plataformas en tiempo real.
Con la app móvil puedes crear, editar y organizar nuevas tareas, establecer recordatorios y marcar elementos como completados mientras te desplazas, ayudándote a estar organizado y productivo estés donde estés.
¿Puedo importar tareas de otras aplicaciones a Microsoft To Do?
Sí, puedes importar tareas a Microsoft To Do, especialmente desde Outlook y otras herramientas del ecosistema de Microsoft. Las tareas en Outlook Tasks se sincronizan automáticamente con Microsoft To Do si utilizas la misma cuenta Microsoft. Importar tareas desde aplicaciones de terceros, como Todoist o TickTick, normalmente requiere una entrada manual o el uso de herramientas externas como Zapier o Microsoft Power Automate para automatizar el proceso de migración.
Si estás cambiando desde una aplicación con funcionalidad de exportación, puedes exportar tus tareas a un archivo CSV y volver a ingresarlas manualmente o mediante un script en To Do, pero no existe una función nativa para importar archivos CSV o JSON de forma masiva.
Descripción general e historia de Microsoft To Do
Microsoft To Do es una aplicación de gestión de tareas basada en la nube desarrollada por Microsoft, con sede en Redmond, Washington. La aplicación se lanzó oficialmente en abril de 2017 como sucesora de Wunderlist, que Microsoft adquirió en junio de 2015 de la startup berlinesa 6Wunderkinder.
Como parte del conjunto Microsoft 365, se integra con servicios como Outlook para potenciar la productividad. La aplicación permite a los usuarios gestionar tareas en diferentes dispositivos, ofreciendo una experiencia conectada y coherente.
Principales hitos de Microsoft To Do
- 2015: Microsoft adquiere Wunderlist.
- 2017: Se lanza Microsoft To Do como sucesora de Wunderlist.
- 2019: Una importante renovación alinea la interfaz de Microsoft To Do con la de Wunderlist.
- 2020: Microsoft descontinúa oficialmente Wunderlist para centrarse en Microsoft To Do.
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