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Mira nuestra comparación simple y fácil de las 15 mejores herramientas de gestión de recursos en el mercado en 2021. En esta revisión completa del software de administración de recursos, encontrarás las mejores herramientas de administración de recursos junto con una explicación sencilla de los criterios usados para elegir dichas herramientas de alto rendimiento.

También encontrarás descripciones generales de cada herramienta, capturas de pantalla, y un cuadro comparativo que te ayudará a reducir el número de opciones. Además, respondemos todas las preguntas frecuentes sobre la administración de recursos; aprenderás qué es el software de administración de recursos y cómo puede cambiar la forma en la que trabajas para así ser más efectivo y productivo.

Compara y Evalúa Rápidamente Los 15 Mejores Programas de Gestión de Recursos

Software de Gestión de Recursos Logo Soup

Administrar tu equipo sin un plan o herramienta adecuados puede ser una total pesadilla. Y probablemente por eso estás aquí. Sabes que debe haber una mejor manera de administrar tus recursos y tu equipo, ¿verdad?

Tienes tu bandeja llena de solicitudes de recursos a medias y las divas que solo trabajan con ciertos clientes o en ciertos tipos de proyectos. Añádele a eso la combinación de proyectos, los contratistas, terceros y freelancers, los clientes locos, las vacaciones y bajas por enfermedad, y terminar cualquier trabajo a tiempo puede ser complicado. Sabes que necesitas algún tipo de software de administración de recursos humanos para idear un plan que funcione pero, ¿cuál? ¿Y cómo elegir?

Lista de Selección del Mejor Software de Administración de Recursos

Consulta 15 de los mejores programas de administración de recursos para 2021.

  1. monday.com - Best for customization and flexibility
  2. Mavenlink - Best resource management software for scaling organizations
  3. 10,000ft by Smartsheet - Best for matching resources to specific project requirements
  4. Float - Best resource management software for project scheduling
  5. Forecast.app - Best marketing resource management software
  6. Saviom - Best enterprise resource management software
  7. Hub Planner - Best resource management software with built-in enterprise resource management features
  8. Resource Guru - Best resource calendar view
  9. Silverbucket - Best for capacity and utilization tracking
  10. Runn - Best resource management tool for capacity forecasting
  11. Celoxis - Best reporting and analytics features
  12. GanttPRO - Best for advanced resource workload calculation and project scheduling
  13. eResource Scheduler - Best built-in financial module
  14. TeamGantt - Best for ease-of-use and UX
  15. MS Projects - Best resource management software for Microsoft users

A continuación, encontrarás una descripción general de estas herramientas de administración de recursos (RMT), con capturas de pantalla, resumen de características, y precios.

Ir a las reseñas de herramientas gestión de recursos

Conceptos Básicos de la Administración de Recursos

¿Qué es el Software de Administración de Recursos?

Software de Gestión de Recursos – La Explicación

En pocas palabras, el software de administración de recursos facilita la planificación, programación (y reprogramación) de proyectos. A veces denominado software de planificación de capacidad de recursos, es un tipo de herramienta de administración de proyectos que te permite planificar, asignar y luego controlar o rastrear, quién está trabajando en qué proyecto, cuándo y durante cuánto tiempo. El software de administración de recursos hace más fácil ver la capacidad de la organización, las habilidades disponibles, para luego programar y proporcionar informes para mostrar el uso histórico y previsto de recursos.

¿Cuáles Son Los Beneficios De Usar Software de Administración de Recursos?

3 Beneficios del Software de Gestión de Recursos

  • Implementa los recursos de la manera más eficiente y efectiva posible, reduciendo el tiempo de inactividad y aumentando la utilización.
  • Ofrece una visión general de la capacidad de la organización para evitar el exceso de reservas y apoyar las contrataciones.
  • Pronostica los ingresos proporcionando informes sobre los próximos proyectos y el despliegue planificado de los recursos.

¿Qué es un Sistema Eficaz de Gestión de Recursos?

Gestión Eficaz de los Recursos

Un sistema de gestión de recursos efectivo es aquel que de verdad funciona: puede ser tan simple como una hoja de cálculo en Excel o Google Sheets, pero es un sistema que le permite a una organización implementar los recursos a su disposición de la manera más eficiente y efectiva posible. Eso es difícil de hacer sin un software dedicado. Para que el sistema de administración de recursos sea efectivo, debe permitir a la organización maximizar la utilización de los recursos disponibles y considera la disponibilidad del personal, sus habilidades, sus preferencias, su ubicación y huso horario, y los debe asignar en función de los proyectos y los objetivos de la organización. El software de gestión de recursos es compatible con la administración de la cartera de proyectos y proporciona una forma de gestionar eficazmente los recursos para maximizar la productividad y la rentabilidad. Consulta la lista de herramientas de administración de recursos a continuación que proporcionan un sistema de administración de recursos efectivo.

¿Cómo Crear un Plan de Recursos?

La Manera Más Fácil de Crear un Plan de Recursos

  1. Identifica los diferentes tipos de recursos necesarios para completar el proyecto.
    Los recursos pueden incluir: miembros del equipo, salas de reuniones, etc.
  2. Cuantifique la cantidad de cada tipo de recurso requerida.
    Para cuantificar los recursos, tendrás considerar los mismos y estimar su esfuerzo en el proyecto.
  3. Programar el consumo de cada recurso dentro del proyecto.
    Para programar los recursos, necesitarás un cronograma de proyecto para saber a quién reservar, cuándo y por cuánto tiempo.

¿Qué es la Gestión de Recursos?

Una Descripción Simple de la Gestión de Recursos

En la gestión de proyectos, la gestión de recursos se refiere a la práctica de planificación, seguimiento y optimización de la utilización de recursos (como personal, espacio y equipo) para completar proyectos. Este proceso implica la planificación y la administración: la verificación de la disponibilidad del recurso, la programación de las fechas de inicio y finalización, la gestión de los conflictos o dependencias de recursos y la supervisión a lo largo del tiempo para adaptarse a los cambios.

¿Qué es un Pronóstico de Recursos?

El Pronóstico o Previsión de Recursos – La Explicación

El pronóstico de recursos es un plan de los recursos necesarios para entregar un proyecto. A menudo se lleva a cabo en las fases iniciales de un proyecto, incluso tan pronto como durante el proceso de ventas. Un pronóstico de recursos es una estimación de los recursos y el esfuerzo que se requerirá para el proyecto, el cual ayuda a determinar las horas y el presupuesto del proyecto, y la estimación del proyecto que se presenta al cliente.

¿Cómo se Calculan los Recursos Necesarios Para Un Proyecto?

Una Forma Sencilla de Calcular los Recursos del Proyecto

Es importante calcular los recursos necesarios para un proyecto para así reservar una justa porción de su tiempo. Si reservas muy pocos recursos, y no habrá tiempo suficiente para terminar el trabajo. Si reservas demasiados recursos, verás que pierden el tiempo o trabajan lentamente para así cumplir con las horas.

Una forma sencilla de calcular el nivel de esfuerzo requerido es observar el desempeño del proyecto pasado y compararlo con el plan del proyecto actual para identificar la velocidad actual del equipo del proyecto. Luego, puedes usar la fórmula: velocidad actual / estimación del proyecto = recursos requeridos.

¿Acabas de darte cuenta de que no estás buscando un software de administración de recursos? Echa un vistazo a otras herramientas útiles:

Video: Cómo Elegir el Mejor Software de Administración de Recursos

¿Te preguntas qué buscar mientras revisas las opciones del software de administración de recursos? Aquí hay un video que cubre nuestros criterios y te da una idea de cómo se ven las interfaces de varias herramientas.

Criterios Comparativos de Software de Administración de Recursos

Para incluirlas en esta lista de software de administración de recursos, evalué herramientas basándome en los siguientes criterios:

  • Interfaz de usuario (UI): ¿Qué tan bien diseñada está? ¿Ofrece vistas claras y navegación intuitiva?
  • Usabilidad: ¿Es este sistema de gestión de recursos fácil de aprender y dominar? ¿Hay tutoriales y capacitación? ¿La compañía ofrece buena tecnología y soporte al usuario?
  • Características y funcionalidad: ¿Cuántas de las características y funciones clave del software de administración de recursos ofrece y qué tan potentes son? Específicamente, busqué:
    • Herramientas de programación y asignación: ¿es fácil poner a las personas adecuadas en los proyectos correctos? Incluye calendarios simples, cuadrículas, capacidad para establecer fechas límite y dependencias, y capacidad de ‘arrastrar y soltar’ para mover recursos. Las funciones de programación automática son una gran ventaja.
    • Seguimiento de habilidades: ¿puede encontrar ciertos empleados según su conjunto específico de habilidades y disponibilidad? Incluye la capacidad de ingresar los horarios de los empleados, crear perfiles que enumeran sus habilidades y la búsqueda fácil por habilidades. Además, las mejores herramientas ofrecen una potente funcionalidad de búsqueda que te permite filtrar por prácticamente cualquier variable de proyecto: etiqueta, departamento, cliente, etc.
    • Pronóstico: ¿incluye personal o pronóstico de demanda para ayudarte a planificar a futuro? Esto implica que el software recopila datos sobre ventas, desarrollo, lanzamientos, programaciones (etc.) y realiza recomendaciones de recursos para ayudarte a anticipar las demandas.
    • Herramientas de administración de la utilización: usualmente toman la forma de funciones de análisis e informes que brindan información sobre la capacidad, la utilización y el rendimiento de los proyectos, clientes e individuos. Muchas herramientas también te permiten analizar toda tu cartera de proyectos.
  • Integraciones: ¿Es fácil de conectar con otras herramientas? ¿Hay alguna integración por defecto?
  • Relación calidad-precio: ¿Qué tan apropiado es el precio según sus características, capacidades y usos? ¿La fijación de precios es clara, transparente y flexible?

Vale la pena comparar diferentes herramientas de software de gestión de recursos a medida que se establecen en diferentes rangos de precios, funcionalidad diferente (por ejemplo, planillas horarias, gastos, flujos de trabajo de aprobación, gestión de tareas), y las diferentes integraciones de terceros.

Descripción General de las 15 Mejores Herramientas de Software de Gestión de Recursos

En este artículo, hemos tratado de cubrir un amplio espectro de herramientas de software de gestión de recursos, considerando su complejidad, los precios y la funcionalidad. Pero más que nada, todo se reduce al flujo de trabajo de recursos de tu agencia o estudio y la funcionalidad que necesitas para hacer que todo funcione mejor. Echa un vistazo e inscríbete en algunas pruebas gratuitas para probarlas y encuentra el mejor software de administración de recursos de agencias para ti.

The Digital Project Manager es financiado por sus lectores. Cuando haces clic en los enlaces de nuestro sitio, podríamos ganar una comisión. Más información.

  • 14 day free trial
  • From $25/month for 5 users

monday.com - Best for customization and flexibility

Users can track booked hours, status on assigned tasks, team member capacity, and more.

monday.com is a flexible platform to help teams communicate in context, get a birds-eye view of outstanding projects, available resources, and projected timelines. monday.com’s simplistic design and straight-forward interface mean teams can get started planning timelines, assigning project ownership, and managing any project in minutes.

monday.com offers various views to represent data, so each team member can work according to his preferences. With workload view, you can easily see who’s able to take on more work and who’s not. Gain insight into your team’s work capacity and make adjustments to timelines or ownership accordingly— no matter where you are. The monday.com app gives you the flexibility and power to run your team on the go. You can organize your daily work, projects, and teams all in one place.

Monday.com has over 40 integrates with apps like Slack, Excel, Google Drive, Gmail, Google Calendar, Jira, GitHub, Trello, Dropbox, Typeform, and others, accessible via Zapier.

monday.com costs from $17/month for two users.

Pros

  • Color coded status great for resource overviews
  • Easily create boards dedicated to operational resource tracking
  • New features being rolled out regularly
  • Quick learning curve

Cons

  • Requires manual resource forecasting (no automation)
  • More expensive compared to similar products
  • 10 days free trial
  • Custom pricing per user/month

Mavenlink - Best resource management software for scaling organizations

Mavenlink's resource management features include resource forecasting and utilization tools like the one pictured above.

Mavenlink is a well-rounded tool that bridges the core planning, execution, project accounting, and analysis systems in a single operating environment. It has modules for project management, accounting, resource management, business intelligence, and team collaboration. On top of this, it offers a system of dashboards, live time and expense tracking features, a great documenting system. And all of these best-in-class features are delivered through straightforward and minimalistic design.

Mavenlink ticks off all the boxes when it comes to RM features. The resource management module offers real-time utilization and margins at the project and even the task level. Some key features include resource forecasting, capacity management, skills management, scenario planning, and role-based planning.

Drilling down into its other features, the BI suite module supplies built-in reports, custom reporting, trend analysis, data visualization, as well as data integration with other systems. The software also provides more accounting tools than many others, with project costing, project and task budget management, real-time utilization and margin tracking, invoicing, rate cards, and robust integrations into back-end financial systems. It also has some good contextual collaboration features to communicate in both provide and public discussions around tasks, projects, and many other project objects.

I could go on and on about Mavenlink’s features because there really are too many to list—it’s a comprehensive RM suite, that, despite requiring time to truly master, has been recognized as being easy to use and learn. What’s more, the company leverages its professional services expertise as part of their offering, making available their Mavenlink BI Consultants who can build reports specifically for your business. As well, they provide some great training resources that can help mitigate the risks and costs of implementation.

Mavenlink takes a unique approach to integrations. As part of their “API-first strategy”, they’ve built a solution that doesn’t require a third party in order to integrate with any apps. They provide an integration platform (called M-Bridge) that’s designed to simplify integration between Mavenlink and other business apps like CRM, HCM, and financial software. On top of the M-Bridge platform, Mavelink provides several pre-built integrations with these tools: Expensify, G Suite, Xero, Salesforce, Netsuite, Jira, Hubspot, Slack, Concur, Dynamics 365, Qualtrics, Quickbooks, and Sage Intacct.

Mavenlink costs from $19/user/month and offers a 10-day free trial.

Pros

  • Easy capacity management
  • Distinguish between soft and firm allocation
  • Good reporting functionality for resource data
  • Resourcing fully integrated with master planning

Cons

  • Custom Reports Can Be Difficult to create without training
  • Proofing solution is an add-on
  • Advanced features are available only in the Premier and Enterprise editions of the application
  • 14 days free trial
  • From $25/user/month

10,000ft by Smartsheet - Best for matching resources to specific project requirements

Effectively find and schedule the best project team, resolve staffing conflicts in real time, and forecast hiring needs.

10,000ft, a high-level project, and resource management software, helps teams make confident decisions about project planning, team capacity, budget forecasting, team utilization, and hiring needs in real-time.

The tool’s unique project and resource matching feature allow users to match team members to projects requirements according to different criteria like disciplines, skills, availability, and more. 10,000ft also offers built-in timesheets, mobile time tracking, and expense tracking. Users can create project reports by filtering project data, get insight into historical data, and see forecasts on team utilization, actual vs. planned time reports, budget tracking, expense reports, and projects in the pipeline.

10,000ft easily integrates with a variety of internal workflows and software suites. Additionally, it provides a flexible API and Zapier integration that can connect with top operational tools for analytics, communications, project management, enterprise resource planning (ERP), and finance.

10,000ft’s basic plan starts at $25/user/month.

Pros

  • Combines time tracking and resourcing
  • Able to forecast resource utilization
  • Skills database helps resource allocation
  • Intuitive for keeping timesheets and assigning hours

Cons

  • Initial resource set-up is time consuming
  • Needs better data visualization
  • Bulk project edits don’t apply to resource field
  • 30 days free trial
  • From $6/user/month

Float - Best resource management software for project scheduling

The schedule view in Float is your single source of truth, to plan and manage your resources with confidence.

Float is for teams who want a robust and powerful resource management software that’s also unfussy and easy to use. Over 3,000 of the world’s top teams use Float, including Deloitte, Ogilvy, BuzzFeed, and MetaLab. Its simple, visual design and potent feature set make it the perfect choice for teams big and small.

Scheduling in Float is easy and intuitive. Create new projects quickly, and assign them to your team within seconds. The schedule view gives you an accurate, high-level overview of your team’s availability and capacity, and you can drill down deeper using Float’s search and filter functionality. Set custom work hours, import and assign public holidays, schedule time off, assign custom tags like location and skills to your people and projects, and set a scheduled status to let everyone know when you’re working from home or remotely, or what you’re up to on a particular day.

Updating your schedule is simple, with a right-click menu full of editing shortcuts, a click-and-drag feature that lets you reassign and update tasks, and a lightning-fast interface that can handle an enterprise volume of people and projects.

Real-time reporting lets you track your resource utilization, monitor project budgets, and forecast your team’s capacity. Add time tracking to access pre-filled timesheets and compare your team’s scheduled hours with the actual time spent on tasks.

Float has a range of dedicated integrations that play well with your existing apps. Sync and schedule your Jira, Asana, Teamwork, or Trello projects and import your Google or Outlook Calendar events directly onto your schedule in Float. Stay on top of schedule changes via Slack, email, or mobile push notifications.

Float is free to try for 30 days, and you get unlimited access to both resource planning and time tracking features. After that, it’s $6 per scheduled user, per month, or $10 with time tracking. Float also has volume and yearly subscription discounts available.

Pros

  • Easy-to-use resource editing tools
  • Set custom work hours
  • Can monitor budgets and forecast capacity
  • Easily add contract workers
  • Time tracking feature

Cons

  • Updating staff/personnel list takes time
  • 14 days free trial
  • From $29/user/month

Forecast.app - Best marketing resource management software

Schedule team members and resources, view real-time utilization and capacity, and create resource reports.

Forecast is a full project and resource management solution used by professional service companies all around the world to improve KPIs and scale with real-time insights at hand. Powered with artificial intelligence (AI), Forecast aids with scheduling and finds the right people to work on projects and tasks. The AI learns from the work being performed and helps optimize all parts of people, planning, and projects.

For resource management and scheduling, you can allocate people to projects or specific tasks. On task allocation projects, Auto-Schedule weeds out the need to manually assign resources to tasks. The whole resource allocation process, together with task estimations, can be fully automated. You can manage allocations directly in the heatmap feature, which is a quick visual way to see everyone’s capacity and utilization. You can use the searchable database to find the person with the right role and/or skills that are most likely to be available for any task that’s not assigned yet.

The reporting features in Forecast are great. Timesheets and tracking are built right into the product (and there’s iOS and Android apps for tracking on the go). Forecast uses actual and planned data to present customizable reports with key metrics such as real-time utilization, compare actual vs. scheduled utilization, track project progress, profitability, budgets, and get other insights on a portfolio or project level.

Integrations are above average—there’s turnkey integrations with several mainstream tools in their extensive app catalog, as well as two-way sync with Jira.

Forecast is currently used in 40+ countries worldwide, by agencies, consulting companies, and enterprises – has Lite, Pro, and Enterprise options that cost from $29/user/month (14-day free trial).

Pros

  • Quick top level view of available resources by user
  • Easily compare budget and expenses
  • Connects to your existing toolstack
  • Colorful, intuitive resource charts

Cons

  • Higher learning curve
  • Time-consuming logging structure
  • Lacks approve button after filling timesheet
  • 42 days free trial
  • Priced by custom license

Saviom - Best enterprise resource management software

Saviom screenshot of the resource forecasting module displaying resource utilization in grids and graphs.

Saviom is a global specialist in software products which boost efficiency and project performance (Saviom reports that users of their product have cut their resourcing spend by 20% or more).

The several modules in Saviom’s flagship resource management suite, such as the smart resource scheduler, helps you correct work imbalances instantly. The resource planning module (for tracking and scheduling resources while maintaining their optimisation) and the accompanying dashboard which integrates with other business tools to display your key project data. You can also sync resource and project schedules across your enterprise with the suite’s resource management system The capacity planning tools offer granular reporting and analytics which helps you quickly identify resource clashes. It also includes a skills repository which makes it easy to profile resources and find skill matches for future work.

Saviom’s Enterprise Resource Management software is designed to unify project and resource workflows for resource managers hard-pressed for time. Its business intelligence dashboards offer insights into real-time activities across the enterprise, and the Gantt chart view provides visibility into resource and project workflows, enabling managers like you to make accurate predictions of schedule conflicts and mismanaged resources to accommodate work influxes.

With a tiered pricing model as customizable as the tool, Saviom’s power and lite licenses operate under role-based access, ensuring you retain full control over data.

Pros

  • Drag-and-drop resource bookings
  • Easily generate resource insights
  • Comprehensive depth of resource filters

Cons

  • Interface shows a lot of information at once
  • Unavailability of a few fields in reporting
  • 60 days free trial
  • From $7/user/month

Hub Planner - Best resource management software with built-in enterprise resource management features

View capacity and availablility for each team member in one view.

Hub Planner is a resource management software with a full suite of scheduling, time entry, and reporting features. The core feature is the simple and usable Scheduler, which allows for project and resource planning and visualization. Users can drag and drop to plan projects and schedule resources. The tool also offers a multi-function menu, powerful filtering, and a dynamic team capacity bar. Multiple view modes allow for both high-level birds-eye views and granular views of projects.

Hub Planner has a powerful reporting engine with 70+ pre-formatted templates. If you can’t find what you’re looking for in a template, you can create reports from scratch.

Hub Planner also has a number of inline workflows for timesheets, requesting vacation time, and a slick resource requesting & approval option. Their Unassigned Work feature is great for scheduling and forecasting ahead of the pipeline, and users can create custom fields at the resource or project level. Users can also customize schedule notifications and reminders.

They’ve taken a modular approach so you have the option to add or remove extensions to the base product, allowing teams to increase functionality or turn off bits they don’t need. Inline integrations with Basecamp, Slack, iCal, REst API, and Zapier are available.

Hub Planner offers a pretty extensive 60 days free trial with everything included. There is an extensive knowledge base with tutorial videos, and their customer support is excellent.

Licenses begin at $7 per month, per resource with annual discounts available.

Pros

  • Excellent capacity planning & forecasting
  • Search filter for available resources with skill sets & location
  • Powerful & precise built-in reporting
  • Easy toggle between user/group

Cons

  • Need to click into modal for more details on events/projects bookings
  • Editing Custom Fields requires manual input or help from Hub Planner support
  • Need an API or intermediary for MS Teams
  • 30 day free trial
  • From $2.50/user/month

Resource Guru - Best resource calendar view

Resource Guru offers a team calendar with powerful filters for finding resources and assessing capacity.

Resource Guru offers some solid features including: visual calendar style interface, custom views, fields and filters, availability indicator, drag and drop resources, scale view, see utilization, reporting, overtime tracking, data import and phone support.

Resource Guru makes sense of the gong show that is resource conflict resolution: resource management and team collaboration is built in to make resource booking more straightforward, with clash management, leave management and a waiting list to prevent over-booking. It helps project managers make bookings simultaneously with no chance of stepping on each other’s toes. Clashes are automatically prevented.

Helpfully, each staff member gets their own resource dashboard so they can log in and know exactly what they should be working on. And to monitor business performance, powerful reports help identify which projects and clients are being over-serviced and help to monitor team utilization and help with future capacity planning. Resource Guru costs from $2.50/user/month (they offer a 30-day free trial).

Pros

  • Availability bar for capacity planning
  • Clash management for unintended overlap
  • Attractive and flexible UI
  • Daily resource summary emails

Cons

  • Very affordable per-user rate
  • Unable to sort resources by experience level
  • No copy-paste of resource tasks
  • 30 days free trial
  • From $8/user/month

Silverbucket - Best for capacity and utilization tracking

At a glance, users can see an overview of the resource situation for the entire organization, specific teams, and team members.

Silverbucket is a resource planning tool for project-based businesses, and is designed for use by architects, engineers, and IT professionals. Silverbucket is easy to use and allows users to view and compare resource plans and actual hours to get insights into the success of resource management activities.

The tool provides clear views of a company’s resource allocation activities, including conflicts, workloads, and capacity levels. Project managers can allocate team members to tasks and projects, and make allocations to unassigned roles if needed.

Skills tracking features such as tracking competencies and abilities are also included, as are reporting tools such as performance dashboards, insights on past resourcing plans, and forecasting for future resource management plans.

Silverbucket gives different parties, such as project managers, team leaders, and company management, information about resourcing and how it affects the success of projects, as well as monitor sales forecasts, cash flow, and utilization rates.

Silverbucket offers a variety of APIs for integrations, which also allow automation of data flows.

Pricing starts at 8 € (~$9.65 USD) per user per month.

Pros

  • Easily compare resource plans to actual hours
  • Soft booking can be used to create tentative allocations

Cons

  • No mobile application available
  • No ability to create “what if” resource planning scenarios
  • freemium version
  • 14 days free trial
  • From $10/user/month

Runn - Best resource management tool for capacity forecasting

The Project Planner view lets you see all projects at a glance and get real-time forecasts of capacity, workload, billings, and more.

Runn is a resource, demand, and capacity planning tool with integrated time tracking and powerful forecasting capabilities. The tool’s Planner interface provides you with a bird’s-eye view of all the projects and people in your organization, allowing you to quickly spot overbookings and manage resourcing and scheduling conflicts.

Runn lets you plan out work and phases using drag-and-drop functionality. The app also allows you to collaborate with your co-workers in real-time, making it especially useful for remote teams. Runn offers a number of charts and reports that update as you plan out your work— they provide an overview of capacity and workload, allow you to check resource availability on any given day, or drill into utilization rates to analyse how work is split between billable and non-billable work. All of this data can be filtered by role, team, or tags, (which you can use to identify people’s skills or location) and accessed from the Planner interface.

Runn generates easy to understand financial forecasts and surfaces relevant KPIs across the app, so you can keep tabs on your company, client, and project profitability; project performance; cost overruns; and actual vs planned variance. Runn supports both fixed-price and time and materials pricing methods, as well as custom and blended rate cards.

The app has built-in timesheets so you can better understand how time was spent compared to what was planned. Runn integrates with Harvest, WorkflowMax, and Clockify, so users can import project, client, and people data and sync time entries. Runn also offers a REST API that allows you to build out your own integration and send data to and from your favorite tools.

Runn is free to try for 14 days, no credit card required. Runn has three pricing plans: Free for Startup users (5 or fewer people), $10 per person for Pro users, and custom pricing for Enterprise users.

Pros

  • Drag-and-drop resource scheduling
  • Intuitive utilization reporting and forecasting
  • Easily identify overbooked/unavailable employees
  • Over-budget predictions

Cons

  • No offline or mobile time tracking
  • Limited number of integrations
  • 30 days free trial
  • From $25/5 users/month

Celoxis - Best reporting and analytics features

A sample workload chart with customizable charts and graphs.

Celoxis is a web-based software for managing projects, resources, issues, risks, timesheets, workflows, and collaboration. Project dashboards and reporting options are customizable so you can see resources, tasks, and project details in a layout or format that works for your team.

Other features and capabilities of Celoxis include accurate resource loads, resource utilization management, resource capacity, and efficiency. These features are helpful for planning and decision making around resource allocation. The real-time and customizable reporting options are also helpful for decision making.

Celoxis is available as a cloud service or can be installed on-premise.

Celoxis costs $25/5 users/month.

Pros

  • In-app timer for task tracking
  • Customizable widgets for groups or individuals
  • Percentage of project tasks-per-user feature
  • Easy, interactive Gantt charts

Cons

  • Some difficulty with report building
  • Complex menu structure
  • Resource planning is not automated
  • 14 days free trial
  • From $8.90/user/month

GanttPRO - Best for advanced resource workload calculation and project scheduling

GanttPRO offers intuitive and powerful resource workload management with instant drag & drop changes.

GanttPRO is a multiple award-winning project management tool with an advanced focus on resource management. Teams from Sony, Salesforce, Intel, NASA, and many other organizations globally trusted it with their planning and management.

GanttPRO comes with lots of resource management features and allows working with different types of resources. Depending on them, you can arrange your cost and budget management and set different cost values: per hour for a labor one, per item for a material one, and fixed cost for anything with a fixed price. Besides, you can work with estimation, duration, and actual cost for each task.

The software allows seeing who is working on what tasks and projects, when and for how long. The color-coded resource workload shows who is underallocated, overallocated, or works optimally. With the drag & drop simplicity, you can instantly change your resource allocation in a way it brings more value. By the way, you can even export your team’s workload to XLSX format.

From the project management perspective, GanttPRO offers various ways to display and work with project-related data. The Gantt chart timeline is the tool’s basic and most prominent feature. Besides, it has a Board view tab that is very close to a Kanban-based project management approach.

There is a 14-day free trial. Team plans start from $8.90 user/month.

Pros

  • Advanced workload calculation modes
  • Color-coded resource’s status
  • Personal resource calendars with days off, vacations, sick leave periods, etc.
  • Quick access to resource’s availability on different levels

Cons

  • Mobile app does not offer resource management
  • Lack of integrations
  • 14 day free trial
  • From $5/user/month

eResource Scheduler - Best built-in financial module

View capacity and workload for all team members at once to get a holistic view of resource availability.

eResource Scheduler offers both Cloud and On-Premise versions with configurability &; ease of use at core of its design. It’s been used by organizations of all sizes since 2011.

This resource planning tool’s features include a dashboard that highlights important information on single screen, along with multiple types of user-defined fields that allow capturing complete information (roles, skills, qualifications, certificates, team, office etc.) about your projects.

The scheduling chart offers resource, project and role views, and users can create their own scheduling views on the fly. Filters identify qualified resources as per projects requirements. Meanwhile, features like drag and drop, availability and overload indicator, extend-shorten, precise split, copy-paste make scheduling efficient and quick. They also offer the option to schedule at both project and task levels. You’ll find multiple calendars with different timings, holidays, exceptions and personal leaves (visible on scheduling chart) to ensure correct resource capacity for different types of employee (Full, Part Time, Casual etc.). Their reports show real-time utilization at different levels and their reporting offers several different views/filters which make the reports informative and useful.

To integrate their tool with your other business tools, you can use their Open REST API, and you can also take advantage of easy imports/exports.

And finally, their timesheets feature and financial module (complete with cost and billing rates and a forecasting report) make eResource Scheduler complete resource management package. eResource Scheduler costs $5/resource/month and provides annual billing discounts (14-day free trial).

Pros

  • Resource notification emails
  • Ease of use and functionality
  • Change control records for resource data
  • Robust resource dashboard

Cons

  • No invoicing module
  • More complicated pricing structure
  • freemium version
  • 14 day free trial
  • From $24.95/month

TeamGantt - Best for ease-of-use and UX

Plan tasks and projects on clean and intuitive Gantt charts, and assign resources as needed.

Used by Amazon and Netflix, TeamGantt is a project management tool with resource management functions like time- and budget tracking in the availability tab. TeamGantt specializes in task planning tools and charts but they also track workloads and team availability, collaboration features like chat and tagging, and customizable alerts.

One con with TeamGantt is that dashboards’ views sometimes lag behind real-time changes to resource tracking. Resource-complex projects may lag a bit due to the fact of TeamGantt being an in-browser, cloud-based application.

TeamGantt scores well in the Usability segment of the evaluation criteria, as it is incredibly flexible to use. The tool is accommodating to however you may want to set up and track your projects, no matter their resource structure or constraints. Additionally, providing an easy “read-only” URL makes it great for sharing with outside parties for input.

TeamGantt costs from $24.95/month and has a freemium version of the software for up to 3 users.

Pros

  • Flexible setup and tracking for projects
  • Share charts without receiver logging in
  • Easy drag-and-drop task duration
  • Quick learning curve

Cons

  • Dependency data is awkward at times
  • Lack of in-app notifications
  • Views can lag behind changes
  • 30 days free trial
  • From $7/user/month

MS Projects - Best resource management software for Microsoft users

MS Project sports a resource engagement platform.

Microsoft Project includes familiar management tools for assigning project tasks to team members and using different views like Grid, Board, and Timeline (Gantt chart) to oversee the resource planning. Users can view and compare how resources are used across projects to optimize assignments.

If you are familiar with other Microsoft programs, in particular Excel, then the interface and navigation will be familiar to you. This can help teams on a Usability level, as familiar software makes for easier training; thus, they evaluated well in Usability in this regard.

If you’re looking for something similar to MS Projects, take a look at my writeup of Microsoft Project alternatives.

Integrations include other Microsoft software, like Outlook, Excel, Skype, and more.

A few critiques that would make this solution better for resource management is that you can’t open different projects across different windows (for, say, easily comparing resources between the two) and PDF exports look messy, so if you use them for reports or printable projects you will need some manual design intervention.

MS Projects costs from $7/user/month and has a free 30-day trial.

Pros

  • Can generate a Gantt chart from a spreadsheet
  • Helpful project template descriptions for guidance
  • Driver prioritization module for ranking strategies/objectives
  • Easy integration with other Microsoft software

Cons

  • Limitations on collaboration tools
  • Higher learning curve
  • Few customization options

Tabla Comparativa del Mejor Software de Administración de Recursos

Es fácil sentirse un poco abrumado por la gran variedad de software de planificación de recursos que hay. A continuación, hemos hecho una tabla fácil de leer que resume con precisión la información básica sobre las herramientas descritas en este artículo.

Software Overview Free Option Price Site
monday.com monday.com logo Read monday.com features & functionality

14 day free trial

From $25/month for 5 users Check out monday.com
Mavenlink Mavenlink logo Read Mavenlink features & functionality

10 days free trial

Custom pricing per user/month Check out Mavenlink
10,000ft by Smartsheet 10,000ft by Smartsheet logo Read 10,000ft by Smartsheet features & functionality

14 days free trial

From $25/user/month Check out 10,000ft by Smartsheet
Float Float logo Read Float features & functionality

30 days free trial

From $6/user/month Check out Float
Forecast.app Forecast.app logo Read Forecast.app features & functionality

14 days free trial

From $29/user/month Check out Forecast.app
Saviom Saviom logo Read Saviom features & functionality

42 days free trial

Priced by custom license Check out Saviom
Hub Planner Hub Planner logo Read Hub Planner features & functionality

60 days free trial

From $7/user/month Check out Hub Planner
Resource Guru Resource Guru logo Read Resource Guru features & functionality

30 day free trial

From $2.50/user/month Check out Resource Guru
Silverbucket Silverbucket logo Read Silverbucket features & functionality

30 days free trial

From $8/user/month Check out Silverbucket
Runn Runn logo Read Runn features & functionality Freemium version

14 days free trial

From $10/user/month Check out Runn
Celoxis Celoxis logo Read Celoxis features & functionality

30 days free trial

From $25/5 users/month Check out Celoxis
GanttPRO GanttPRO logo Read GanttPRO features & functionality

14 days free trial

From $8.90/user/month Check out GanttPRO
eResource Scheduler eResource Scheduler logo Read eResource Scheduler features & functionality

14 day free trial

From $5/user/month Check out eResource Scheduler
TeamGantt TeamGantt logo Read TeamGantt features & functionality Freemium version

14 day free trial

From $24.95/month Check out TeamGantt
MS Projects MS Projects logo Read MS Projects features & functionality

30 days free trial

From $7/user/month Check out MS Projects

Otras Herramientas de Software de Administración de Recursos

¿Ninguno de los anteriores te funciona? Consulta la lista a continuación para conocer otras herramientas de software de gestión de recursos del proyecto:

¿Necesitas Ayuda Para Reducir las Opciones?

Esta herramienta es bastante útil. Nos hemos asociado con Crozdesk para brindarte acceso a su «Buscador de software».

Si ingresas algunos de los detalles sobre tu proyecto y las funciones que buscas en una herramienta de administración de proyectos, generará una lista de herramientas que coinciden con tus preferencias. Sólo debes proporcionar tu correo electrónico y te enviarán una bonita guía en PDF con un resumen de las mejores coincidencias.

¿Necesitas Software de Gestión de Recursos?

Tal vez estés de acuerdo con tratar de encontrar el mejor software de administración de recursos, pero obtener la aceptación para cambiar el status quo y reemplazarlo con un software de administración de recursos, una herramienta de programación de recursos o un software de programación de proyectos para su agencia, equipo o estudio, puede ser bastante difícil.

Después de todo, ¿realmente necesitas herramientas de administración de recursos? Si buscas rápidamente en Google ‘herramienta de administración de recursos’ o ‘software de administración de recursos gratis’, encontrarás un montón de plantillas de administración de recursos que cumplen con el trabajo. Bueno, más o menos. En realidad, no. Sí, son una herramienta de gestión de recursos gratuita, pero no, no son buenas.

Cuando se inician las agencias, generalmente se cuenta con un puñado de recursos y, por lo tanto, no existe una necesidad urgente de recursos o de un software de gestión de proyectos y de recursos especializado. Por lo general, simplemente se reúnen para un encuentro rápido, están de acuerdo con las prioridades de administración de recursos y determinan en qué trabajarán todos por un día, o si de verdad se sienten ambiciosas, durante toda la semana.

A medida que la agencia crece, la administración de recursos comienza a ser realmente formal y el programador de recursos se convierte en una pizarra. Sencillo, ¿verdad? Luego ocurre un desastre cuando alguien borra accidentalmente la pizarra, o la oficina crece hasta el punto de que la gente no puede ver la pizarra, y se dan cuenta de que es hora de una administración de recursos más avanzada: es hora de pasar al criterio de referencia de las agencias: el programador de recursos infame – la hoja de cálculo de recursos.

Google Docs: La Herramienta Gratuita de Programación de Recursos

La verdad es que las hojas de cálculo de administración de recursos a veces funcionan. La mayoría de las agencias todavía las usan. Y sufren por ello.

Todo el mundo sabe que la gestión de recursos a través de hojas de cálculo no funciona. No están hechas para el trabajo. Todo tiene su truco, son muy incómodas y horriblemente propensas a errores. Y así pasan los meses y la hoja de cálculo de recursos de alguna manera logra mantenerse a flote.

Pero todos sienten que se están ahogando. Sí, te permite continuar con tu trabajo y funciona, pero todo el mundo sabe que, a pesar de las buenas intenciones y de tener algunas fórmulas sofisticadas, sigue siendo torpe y no es la adecuada para ese propósito. A menos que tengas a la madre de todas las hojas de cálculo de recursos (la cual nunca he visto), le faltan algunas características clave y es simplemente un desastre inminente.

El Software de Gestión de Recursos le Gana a las Hojas de Cálculo

La hoja de cálculo de administración de recursos a duras penas te dirá qué tan escasos o insuficientes son tus equipos, o incluso incluir pronósticos, ¿pero incluye el control del presupuesto, el tiempo, los informes de proyectos, la función de enviar notificaciones al personal y ayudarlos a colaborar? ¿Tiene un proceso incorporado para solicitar recursos y asignar recursos a proyectos?

Y, lo que es más importante, ¿tiene un proceso de cambio cuando los recursos son movidos por el administrador de recursos o el administrador de proyectos? Tal vez es por eso que nadie la usa: se considera más una guía aproximada de administración de recursos que algo realmente confiable.

Pero hay esperanza. Un número creciente de herramientas de software de administración de recursos ha evolucionado en los últimos años para solucionar el problema de la administración de recursos en Excel y se creó algo mejor que las herramientas de administración de recursos gratuitas: ¡Han hecho un software de gestión de recursos que de verdad funciona!

¿Qué Opinas?

¿Qué crees que nos falta? ¿Qué otras herramientas de software de administración de recursos recomiendas y qué agregarías a estas reseñas de software de administración de recursos? Nos encantaría saber si tienes alguna sugerencia o comentario sobre el uso de este tipo de software. ¿Por qué no los compartes en los comentarios?

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Ben Aston

About Ben Aston

Soy Ben Aston, gerente de proyectos digitales. He estado en la industria durante más de 10 años trabajando en el Reino Unido en las principales agencias digitales de Londres, incluidas Dare, Wunderman, Lowe y DDB. He entregado de todo, desde videos virales a CMS, juegos flash, anuncios publicitarios y eCRM a sitios de comercio electrónico. He tenido la suerte de trabajar en una amplia gama de grandes clientes; marcas automotrices como Land Rover, Volkswagen y Honda; Empresas de servicios públicos como BT, British Gas y Exxon, y de bienes de consumo como Unilever, así como también marcas de productos electrónicos, como por ejemplo Sony.

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