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Herramientas de Colaboración: El Mejor Software Colaborativo de 2021

¿Trabajas con un equipo remoto? Las herramientas de colaboración son vitales en el mundo actual del trabajo en línea. Esta reseña experta compara 10 de las mejores herramientas de colaboración, explicando sus ventajas y desventajas, precios, características, integraciones, y más.

By 22/01/2021 No Comments

15 Herramientas de Colaboración en Línea Para Aumentar la Eficiencia de tu Proyecto

En esta reseña, analizamos en profundidad las siguientes herramientas para la colaboración en línea:

  1. monday.com - Best simple collaboration tool
  2. ClickUp - Best free plan for collaboration software
  3. Forecast.app - Best collaboration tool with built-in project management capabilities
  4. Smartsheet - Best collaboration tool for creative, content, design, and marketing teams
  5. Hibox - Best collaboration tool with videoconferencing
  6. MeisterTask - Best collaboration tool for managing tasks
  7. Blink - Best collaboration software for deskless workers
  8. Teamwork - Best collaboration software for growing businesses who can start using other tools in the suite
  9. Nutcache - Best collaboration software with project management features
  10. Miro - Best online collaboration tool with whiteboards
  11. Evernote - Best free collaboration tool
  12. Pastel - Best collaboration tool for web design
  13. Gain - Best client collaboration tool
  14. Milanote - Best visual collaboration tool
  15. Redbooth - Best AI-powered collaboration software

Ya que el 43% de nosotros pasamos al menos algún tiempo trabajando de forma remota, las herramientas de colaboración en línea se están convirtiendo en un elemento vital del lugar de trabajo moderno.

Y como el lugar de trabajo moderno a menudo no es un lugar en absoluto, debemos adoptar un espacio central bien organizado donde vivan toda la documentación y la comunicación del proyecto. Nuestros clientes pueden estar ubicados en Nueva York, nuestros desarrolladores en Bali y nuestro equipo de marketing en Londres. Pero nuestros documentos, procesos, plazos y horarios viven bajo el mismo techo.

Al menos, deberían.

Collaboration Tools DPM Logo Soup 2021

¿No te convence? Considera esto: un informe de McKinsey Global Institute determinó que el 61% de la semana laboral es dedicada a estas tres tareas:

  • leer y responder correos electrónicos
  • buscar o recopilar información
  • comunicación y colaboración interna

La mayoría de nuestras horas de trabajo se dedican a tareas de colaboración y coordinación. El software de colaboración elimina parte de la redundancia y la confusión de las tareas de colaboración, por lo que podemos liberar horas para un trabajo más específico.

Sí, muchos de nosotros estamos luchando con una combinación no tan elegante de aplicaciones de Google o Microsoft coordinadas a través de una red de correos enredados. Si este eres tú, lee atentamente. Hay una manera mucho mejor…

¿Qué Son Las Herramientas de Colaboración de Proyectos? (Y Cómo Pueden Ayudarte)

¿Qué Son Las Herramientas de Colaboración?

Una herramienta de colaboración en línea permite un flujo de trabajo más coordinado al proporcionar una plataforma unificada para la discusión en equipo, el intercambio de archivos, el almacenamiento en línea para la documentación, las tareas asignadas y la colaboración de proyectos en tiempo real. En el fondo, las herramientas de colaboración tienen que ver con sincronizar a las personas.

El software de colaboración viene en muchas formas. Probablemente estés familiarizado con Slack, un software de comunicación común que se centra en la mensajería de grupo (si usas Slack, siéntete libre de unirte a nuestra comunidad en rápido crecimiento Digital Project Manager en nuestro Foro). Y, sin duda, estás familiarizado con las herramientas de colaboración de Google ampliamente utilizadas (Drive, Docs, Sheets, Hangouts) o quizás con las herramientas de colaboración de Microsoft (SharePoint, One Drive). Sí, las herramientas de comunicación en internet pueden ser básicas, como el conocido Skype (una de las herramientas de colaboración de MS) o incluso la antigua cuenta de correo electrónico. Las aplicaciones de colaboración modernas llevan la colaboración un paso más allá al unificar todas estas interacciones de trabajo dentro de una única plataforma.

¿Qué Características Incluyen Las Herramientas de Colaboración?

Si ya estás utilizando software de gestión de proyectos, entonces ya tienes acceso a algunas herramientas de colaboración de red. En estos días, todo software de gestión de proyectos, incluidas las herramientas de programación de recursos, ofrece funciones de colaboración, como actualizaciones de estado de tareas, intercambio de archivos y gráficos de visualización de progreso. Sin embargo, una herramienta diseñada específicamente para la colaboración en proyectos puede incluir características adicionales, como videoconferencia, uso compartido en vivo para editar documentos conjuntamente y portales orientados al cliente.

¿Cuáles Son Los Beneficios Del Software de Colaboración?

Online Collaboration Tools Benefits

Cuando todas las comunicaciones, los archivos y el progreso del proyecto se centralizan en un solo lugar, tu equipo se beneficia de un intercambio más claro de información que te ayudará a evitar la falta de comunicación. Si alguna vez cometiste el error de enviar una versión obsoleta de un documento compartido a un cliente, entenderás por qué la colaboración es importante. Sin embargo, los beneficios de las herramientas de colaboración van mucho más allá de las mejoras en la comunicación: con todo a lo que se puede acceder en un solo lugar, tu proceso se vuelve más eficiente y obtendrás una visión más precisa del progreso de tu proyecto.

Las Mejores Herramientas de Colaboración de Proyectos Para Aumentar la Eficiencia de su Proyecto

Best Online Collaboration Tools

He aquí una lista de herramientas de colaboración para que comiences. Cubrimos el diferencial clave del software (cuáles son sus principales ventajas y desventajas en comparación con otras herramientas), seguido de un vistazo a sus características y funciones, y finalmente a sus integraciones y precios.

  • 14 days free trial
  • From $17/2 users/month

monday.com - Best simple collaboration tool

Team members can view upcoming tasks and projects, as well as fellow team members working on them.

monday.com is a collaboration and task management software that won the 2019 Webby Award for productivity platform. Its simplistic design and user-friendly features make collaborating within, and between, teams easy.

monday.com’s features include task management boards for resource planning, timeline views to manage deadlines and projects, and updates and comments to give feedback or define next-steps in order to keep everyone aligned. Teams can use monday.com to share and organize files, centralize communication, plan out resources, and easily @mention any person or team to keep them in the loop. Because it’s so flexible, any team can customize monday.com to fit their unique needs.

monday.com’s integrations include apps like Slack, Google Drive, Gmail, Google Calendar, Jira, GitHub, Trello, Dropbox, Zoom, Typeform, and many more, accessible via Zapier.

monday.com costs from $17/month for two users. The company’s customer support is available 24/7 by phone or email.

  • freemium version
  • Free forever with paid plans starting at $5/month

ClickUp - Best free plan for collaboration software

Team members can collaborate directly in document and files, as well as leave comments for each other.

ClickUp is a collaboration tool with powerful features for communication and collaboration. These include assigned comments, a chat function, an inbox, notifications, threaded comments, and more, which extend to both team members and other collaborators.

ClickUp also includes features for creating, sharing, and collaborative editing for Wikis and documents. Users can comment on documents and tasks, assign comments, and chat with other team members for increased communication and collaboration.

Task management features include task checklists, subtasks, reminders, priorities, and task templates, as well as the ability to filter, sort, search for, easily reorder, and view tasks in the manner most convenient for the team. Users can also create Gantt charts, calendars, and timelines to visualize tasks. ClickUp includes time tracking as well, both through integrations and natively.

ClickUp features color-coding for further organization and clarity, as well as multiple task views such as lists, calendars, Gantt charts, Kanban boards, and more.
Reporting features include the ability to create custom dashboards, as well as six built-in report types for team reporting.

ClickUp offers native integrations with Slack, G Suite, Dropbox, and many more tools, as well as over 1,000+ integrations through Zapier.

ClickUp’s free plan is robust and includes all primary features. The unlimited plan starts at $5 a month per user and offers additional functionality.

  • 14 days free trial
  • From £25/user/month

Forecast.app - Best collaboration tool with built-in project management capabilities

Team members can track task progress on Kanban-style boards and keep tabs on each other’s work.

Forecast is a project management and collaboration tool that allows users to manage projects, resources, and finances, and includes capabilities for managing entire portfolios and single project milestones or tasks.

Forecast includes a task list feature that displays priorities for each team member. Users can also create task cards where team members can comment, share files, and register time. Task cards also include accessible information on dependencies and subtasks.

Forecast’s AI capabilities include timesheet suggestions based on historical data, as well automatic estimates for task durations, resource assignments, and more. Workflow automations are also available.

Forecast integrates with mainstream project management tools, as well as with Jira, QuickBooks, Xero, and more.

Pricing starts at £25/user/month, and a 14-day free trial is available.

  • 30 days free trial
  • From $7/user/month

Smartsheet - Best collaboration tool for creative, content, design, and marketing teams

Smartsheet Dashboard.

Smartsheet has collaboration features that make it a fit for almost any team, but especially a creative, content, design, or marketing team that needs to collaborate on content.

For instance, you can use the “Forms” feature which offers the ability to create and customize forms to collect essentially any data from anyone in a structured format—you could use it for collecting information, including images and files, from clients in order to make briefs, for example.

Team collaboration features are great—members get notified of critical changes in real-time, and the tool provides shared views, detail history, activity logs, automated alerts, reminder, and status reports to keep everyone aligned and informed. There are content collaboration features like pinned feedback, approvals, and annotations that make it easier to collaborate on creative work. It doesn’t have a real-time activity stream on the kanban board, but it does display real-time project data in dashboards to keep your teams in sync.

For teams searching for lots of different files, Smartsheet offers searchable databases, multiple viewing options to see tasks, cards, files (etc). You’ll find version control, and proofing and approval workflows to help your team move work through the pipeline.

The tool is also easy to share, even with outside users. It has permission-based access which allows you to set permission levels to Owner, Admin, Editor, and Viewer. Similarly, you can create portals that give you customized views of your projects depending on what you want to track for each one.

Smartsheet integrations include Microsoft and Google apps, as well as development essentials like Jira, and useful business apps like Salesforce, servicenow, Slack, Box, and Tableau. The platform is extensible through a REST API and webhooks.

Smartsheet costs from $7/user/month, with a minimum of 3 users and a maximum of 25 users. They also offer a 30-day free trial.

  • 14 days free trial
  • From $4/user/month

Hibox - Best collaboration tool with videoconferencing

Chat, task management, file sharing and videoconferencing all in one tool.

Hibox is a complete team collaboration platform that supports the workflows of business teams with a private, online communication platform. Hibox boasts advanced task management tools that can assign items to the appropriate team members along with deadlines and to-do lists.

Hibox focuses on bringing all of your collaboration and communication tools together in one central app, including videoconferencing, chat messaging, email integration, and comments/tagging on task lists. Hibox offers secured, internal instant chat capabilities where streams can be created for specific teams and projects. Or, you can use the public chat room for company wide information. The tool includes videoconferencing with chat and task creation built in.

Hibox integrates with Dropbox, Box, Google Drive, and email platforms with more coming soon.

Hibox is free for up to 10 users. Their paid plan costs from $4/user/month and offers a 14-day free trial.

Pros

  • Chat and videoconferencing built in
  • Clean, colorful, modern interface
  • Easy to set up and use
  • Generous freemium plan available

Cons

  • Not available for desktop download (cloud based)
  • Freemium version doesn’t have videoconferencing
  • Can’t be used as a complete file storage system
  • freemium version
  • Offers a free basic plan, and paid subscriptions start at $8.25/user/month

MeisterTask - Best collaboration tool for managing tasks

User-friendly online task manager focused on collaboration and design.

MeisterTask is an intuitive online task management tool that uses smart integrations and automation. The tool has Kanban-style project boards that you can customize to fit your team’s workflow or any agile workflow, including classic project and task management workflows, as well as software sprints.

Other features include: Gantt chart style timelines, automation, comments and mentions, statistics and reports, and an agenda feature that lets users create their own personal dashboards to which tasks from any project can be pinned and organized.

MeisterTask comes natively integrated with widely-used apps and platforms such as G Suite, Slack, and GitHub, as well as more than 2000 other productivity, cloud storage, and data management applications via Zapier. With its free mobile app for iOS, you can stay on top of your to-dos wherever you are.

MeisterTask costs $8.25/user/month.

  • 14 days free trial
  • From $3.40 user/month and enterprise pricing POA

Blink - Best collaboration software for deskless workers

Blink allows users to share updates with team members, view their schedule at a glance, and scroll their feed.

Blink is a communication tool for the unique needs of deskless workers, who, until now, didn’t have the same quality technology as their colleagues in HQ. It’s an app that includes workplace messaging, a social media style company Feed for top-down communications, directory, cloud storage, workplace analytics, polls, and a few other useful features to keep your organization members on the same page.

Blink is built around the concept of workplace messaging as the central functionality, so peer-to-peer direct messaging, group chats, and top-down communications via the company Feed all play an important role. Moderators and admins who post in the company Feed also have the option of turning on and off push notification for each post depending on importance. Blink also features polls, powerful integrations, and digital forms for reporting.

Analytics for admins features prominently through the app: post by post analytics, Org-wide, and Team analytics within the Admin Portal, and Hub analytics that measures interactions and adoption within the document storage and reporting section of the app.

Blink is a straight-out-of-the box SaaS communication software; no technical knowledge is necessary to get started and to invite colleagues to the platform. Its user-friendly, brandable interface is designed with familiar social media style features (think emojis and like buttons) that encourage engagement from employees—even less tech-savvy ones.

You can use existing integrations with 3rd party systems such as Jira, Trello, Office 365, and G-Suite or build new integrations to your existing systems using Blink’s public APIs. Blink supports Android, iOS, Windows, and Mac, and you can access Blink via your browser.

Blink costs from $3.40 user/month. They offer a free 14-day trial and you can book a demo through the homepage.

  • freemium version
  • 30 days free trial
  • From $10/user/month

Teamwork - Best collaboration software for growing businesses who can start using other tools in the suite

Enable team collaboration on Kanban-style boards.

Teamwork is a collaboration tool that makes it easier for everyone to see what projects they’re working on, communicate with their team, and plan ahead. Teamwork contains a full-suite of tools: project management, helpdesk, team chat, CRM, and content collaboration (called “Spaces”).

Teamwork’s Chat app builds communication into your workflow across your organization, no matter what team or department you’re working with, so you can get quick answers to your queries. The tool provides one central place for teams to share ideas and look for feedback, which means teams can reach a consensus and make collaborative decisions faster. Collaborative conversations can be transformed into actionable items using Teamwork’s tasks features.

Teamwork caters to users of all skill levels and provides support through additional materials, such as their blog, ebooks and guides, webinars, and 24/7 customer support. You can lean on email, live chat, or phone to get your questions answered fast.

Teamwork integrates with Gmail, HubSpot, Slack, Float, KingswaySoft, Databox, Numerics, Automate.io, Easy Insights, Integromat, Chatify, Zapier, and Import2.

Teamwork has a freemium plan for up to 3 projects and 5 users. Their paid plan starts at $10/user/month, requiring 5 users or more.

  • 14 days free trial
  • From $6/user/month

Nutcache - Best collaboration software with project management features

Color-code tasks and track priority, deadlines, and assignees.

Nutcache is a collaboration tool designed to plan, track, and manage all aspects of your project with features such as color-coded schedules, task organization queues, and data reporting.

The tool includes a Gantt chart to plan, track, and visually organize your tasks with drag-and-drop editing. You’ll also find time logging tools, which are useful for any remote workforce; users can log, track, and invoice time and expenses, so that project managers can keep track of where project money is going.

Nutcache makes it easy to create, customize, and manage unlimited invoices with a credit card and online payments. PMs will appreciate being able to control project costs by reviewing, approving, or rejecting timesheets and expenses on a daily or weekly basis.

Nutcache is easy to adopt. An intuitive, colorful interface makes for easy discussions around the project with other team members. Uploading files to Nutcache and attaching them to projects is a convenient way to keep all of your project data in one place, and also to share information with everyone involved in the project.

Integrations include Dynacom Accounting, PayPal, 2Checkout, Stripe, Authorized.Net, QuickBooks Online, Google Sign In, Google Drive, GitHub, Slack, and hundreds of other apps through Zapier.

Nutcache costs from $6/user/month with a “Pro” plan that requires 5 users.

  • freemium version
  • From $8/user/month

Miro - Best online collaboration tool with whiteboards

In-house, distributed, and remote teams can collaborate seamlessly on Miro's whiteboards.

Miro provides a flexible, collaborative canvas and web whiteboard that enables teams to plan in the way that works best for them. Accessible visual mapping and diagramming allows teams to build and develop ideas with distributed teams as if they were in the same room.

Whether your teams are colocated, distributed, or fully remote, Miro provides an intuitive and in-person collaboration experience with multiple options for real-time or asynchronous teamwork on an online, collaborative whiteboard.

Miro makes it easy to start a free account and set up planning templates; users can try out various mind map templates, or use sticky notes, digital markers, shapes, and more.

The tool integrates with other popular tools like Dropbox, Box, Google Suite, Jira, Slack, and Sketch to tie in seamlessly to your existing workflow.

Miro is free to use for up to 3 editable boards. Paid plans start at $8/user/month for teams of between 2 to 19 individuals.

  • Free trial
  • From $9.99/month

Evernote - Best free collaboration tool

Evernote provides a collaborative space for teams to save and share notes, tasks, and projects.

Evernote provides a place to store everything from personal moments to business projects. This notes and tasks app has a dedicated collaboration tool called “Spaces” that acts as a central source of information, a data-sharing hub, and a messaging/communication space.

Evernote auto-syncs across all your devices, including desktop, smartphone, and tablet. Your ideas, photos, and clipped pages are always available, no matter where your team is located physically. Every member of a space has access to everything kept there, so information is accessible for all.

Their virtual bulletin board is another cool feature, allowing users to make announcements across the whole team. You can also create your own custom templates, save emails to Evernote, link Google Drive files, annotate PDFs, and scan and digitize business cards.

Evernote for Mac and Windows supports up to 5 different accounts of any type (at least one must be Premium or Business); Evernote for iOS and Android supports one personal account and one business account.

The tool integrates with Google Drive, Outlook, Salesforce, Slack, and Microsoft Teams.

Evernote’s basic plan is free and allows 60 MB of new uploads/month and syncing across 2 devices. Their premium plan starts at $9.99/month and they offer a discount for students on annual subscriptions.

  • 14 days free trial
  • From $49/month

Pastel - Best collaboration tool for web design

Allow team and client feedback directly on live websites or wireframes.

Pastel is a collaboration tool specifically designed for website design and feedback. Type in a website URL and share a link with anyone to invite them to comment on elements of the website. Every comment is pinned to a specific element and records information like screen resolution and browser type to solve UI/UX issues faster.

You can toggle between commenting and browsing to navigate your website projects and absorb all suggestions and feedback. Another cool feature is Pastel’s ability to pull in the latest version of the site any time changes are made to it.

In addition to live websites, you can upload wireframes and mockups to get design feedback from clients and teammates. You can also make your conversations more actionable by exporting comments, screen size, browser type, and screenshots to enrich each task.

Pastel integrations include export options for Trello, Asana, Monday, and Jira, as well as additional export possibilities to a webhook or Zapier.

Pastel is free to use for 1 user with unlimited canvases. Paid plans start at $49/month.

  • 30 days free trial
  • From $99/month

Gain - Best client collaboration tool

Collaborate on social media content and various other types of content.

Gain brings content producers and clients together to facilitate a seamless workflow with feedback loops and collaboration prompts. This ensures product approvals can move faster and that no notes are missed.

With this tool, you can share your content with your clients no matter what program it was built in originally. Whether it’s a JPEG, a PDF, a Photoshop file, a PowerPoint, or even a Google spreadsheet, Gain will create previews for your approvers and team members to review.

Communication in this tool is easy: share feedback, tag team members, assign tasks, and keep a complete record of every activity as you track progress.

Gain integrates easily with Canva. No additional integrations are listed.

Gain costs from $99/month. If you pay for a full year upfront, you can get 2 months free.

  • freemium version
  • From $9.99/user/month

Milanote - Best visual collaboration tool

Team members can work together to map out projects, ideas, and concepts.

Milanote is an easy tool to organize your ideas and projects into visual boards. It’s designed for the early stages of projects – for mapping out ideas, writing project briefs, and planning the steps in a project – before moving into a robust project management tool for executing and assigning tasks.

The drag and drop interface lets you put your work side by side on an infinite virtual pinboard. It handles notes, links, images and files. It also has a library of templates to make it easier to start new projects faster – project briefs, roadmaps, user journey maps, etc.

You can also collaborate in real-time, making it perfect for brainstorming workshops with remote teams. There are three different ways of sharing boards with team members – edit mode, comments only, or read only.

Overall it’s an easy to use tool to organize all the important information about your project in one place.

Milanote’s free version lets you add 100 notes, images or links (with no time limit.) Milanote PRO gives you unlimited storage from $9.99/month per person.

  • 14 days free trial
  • From $9/user/month

Redbooth - Best AI-powered collaboration software

Users can view tasks and discuss them with team members in one view.

Redbooth is a well-rounded and flexible collaboration tool that can be adapted for use in small and mid-sized teams as well as enterprise. Something unique about Redbooth is that they rolled out an AI component in early 2018: “Smart Redbooth”. It uses a prediction algorithm for various aspects of task assignment, such as selecting the best member for the task or predicting the amount of time needed to complete the task.

Redbooth features include multiple task management views (timeline, list, and board views), dashboards, and reports, whose intuitive graphic visualizations are above average. Right now, their communication tools include comments and HD video meetings (available in the Pro plan at $9/user/month), and a group chat feature is on their roadmap. Redbooth also provides higher-level project management tools such as Gantt charts and the ability to turn work processes into templates.

Redbooth integrations include dozens of apps: Box, Slack, Zapier, WebEx, Evernote, Clockify, Dropbox, Google Drive, and several others. It also integrates with Gmail and Outlook in order to quickly convert emails into tasks in Redbooth. They offer a mobile app for both iOS and Android.

Redbooth costs from $9/user/month.

Las Herramientas de Colaboración: Resumen

Software Overview Free Option Price Site
monday.com monday.com logo Read monday.com features & functionality

14 days free trial

From $17/2 users/month Check out monday.com
ClickUp ClickUp logo Read ClickUp features & functionality Freemium version Free forever with paid plans starting at $5/month Check out ClickUp
Forecast.app Forecast.app logo Read Forecast.app features & functionality

14 days free trial

From £25/user/month Check out Forecast.app
Smartsheet Smartsheet logo Read Smartsheet features & functionality

30 days free trial

From $7/user/month Check out Smartsheet
Hibox Hibox logo Read Hibox features & functionality

14 days free trial

From $4/user/month Check out Hibox
MeisterTask MeisterTask logo Read MeisterTask features & functionality Freemium version

Offers a free basic plan, and paid subscriptions start at $8.25/user/month Check out MeisterTask
Blink Blink logo Read Blink features & functionality

14 days free trial

From $3.40 user/month and enterprise pricing POA Check out Blink
Teamwork Teamwork logo Read Teamwork features & functionality Freemium version

30 days free trial

From $10/user/month Check out Teamwork
Nutcache Nutcache logo Read Nutcache features & functionality

14 days free trial

From $6/user/month Check out Nutcache
Miro Miro logo Read Miro features & functionality Freemium version From $8/user/month Check out Miro
Evernote Evernote logo Read Evernote features & functionality

Free trial

From $9.99/month Check out Evernote
Pastel Pastel logo Read Pastel features & functionality

14 days free trial

From $49/month Check out Pastel
Gain Gain logo Read Gain features & functionality

30 days free trial

From $99/month Check out Gain
Milanote Milanote logo Read Milanote features & functionality Freemium version From $9.99/user/month Check out Milanote
Redbooth Redbooth logo Read Redbooth features & functionality

14 days free trial

From $9/user/month Check out Redbooth

Otras Herramientas

Aunque no las hayamos incluido en la reseña, hay otras herramientas de colaboración en las que aún no hemos tenido la oportunidad de profundizar. A continuación se muestra una lista de algunas opciones adicionales de herramientas de colaboración para tu agencia o estudio:

Herramientas de Colaboración del Proyecto Criterios de Selección

Para ser útil para ti y tu equipo, las mejores herramientas de colaboración en línea incluirán algunos componentes esenciales que se describen a continuación.

  1. Discusiones del proyecto: por naturaleza, las herramientas de colaboración grupal deben involucrar al grupo. Las funciones de discusión incluyen conversaciones, menciones, comentarios, chat grupal y discusiones privadas 1-a-1. Las aplicaciones más robustas también ofrecerán herramientas de voz y videoconferencia.
  2. Carga y uso compartido de archivos: la herramienta debe proporcionar una infraestructura organizada para la carga de archivos, así como niveles adecuados de permisos para compartir archivos con contratistas, clientes, socios, etc. Las agencias creativas se beneficiarán de las funciones de creación conjunta de archivos (como la edición sincronizada en tiempo real y las pizarras virtuales compartidas). Las agencias que comparten archivos con los clientes se beneficiarán de un portal de clientes personalizable que proporciona un acceso fácil y directo a los archivos compartidos.
  3. Lista de tareas y asignación de tareas: las tareas deben poder verse en varios diseños, con la capacidad de asignar prioridad y miembros a la tarea. Esto debe incluir un calendario y un sistema de notificación para el seguimiento de los plazos, actualizaciones y fechas límite.
  4. Eventos / hitos del proyecto: la herramienta debe proporcionar una visión general de la línea de tiempo del proyecto con la capacidad de establecer y realizar un seguimiento de los hitos. Esto es un diagrama de Gantt o un informe similar que muestra tareas, subtareas, fechas de inicio y finalización, dependencias y recursos asignados.
  5. Integración (con otros tipos de herramientas): la colaboración en el entorno laboral de hoy requiere uso compartido—la comunicación y colaboración—en múltiples plataformas. Tus necesidades de integración son específicas, pero una buena herramienta de colaboración debe incluir lo básico: integración con aplicaciones de programación de recursos, aplicaciones de documentación de Google y Microsoft, herramientas de rastreo de tiempo y aplicaciones de comunicación.
  6. Precio: incluimos información básica de precios para cada aplicación para facilitar la evaluación. Ten en cuenta que el precio promedio para las herramientas de colaboración ronda los $8/usuario/mes.

¿Cómo Elegir la Mejor Herramienta de Colaboración en Línea Para su Equipo?

Antes de elegir una herramienta de colaboración para proyectos, reduce tus opciones considerando estas preguntas:

¿Para Qué la Necesitas?

Haz una lista de sus requisitos y priorícelos. Por ejemplo, algunas herramientas de colaboración en equipo están diseñadas teniendo en cuenta los equipos creativos, teniendo en cuenta las pizarras virtuales y las herramientas interactivas de mapeo de ideas, mientras que otras son adecuadas para equipos que requieren un flujo de trabajo estructurado y automatizado para administrar dependencias de tareas complejas. Algunas herramientas son más adecuadas para los entornos orientados al cliente que otras; si te mantienes en estrecha colaboración con socios y clientes, asegúrate de que tu herramienta de colaboración facilita esto con múltiples niveles de permisos para compartir comunicaciones, actualizaciones y archivos de proyectos.

¿Cuál es el Tamaño de tu Equipo?

¿Cuántas personas utilizarán la herramienta de colaboración y dónde están? El hecho de que tu equipo sea pequeño no significa que puedas salir adelante con algo liviano. Por ejemplo, un equipo pequeño que es completamente remoto probablemente requerirá una de las herramientas de colaboración grupal más sólidas, en contraste con un equipo que comparte una oficina. Si trabajas con un gran número de contratistas, necesitas una herramienta que te permita colaborar con terceros. Si tienes un numeroso equipo de desarrolladores, tener una wiki del equipo, junto con un montón de almacenamiento para la documentación, será una consideración importante.

¿Cómo Encajaría Eso en tu Flujo de Trabajo?

¿Tu equipo siempre está en línea o necesitas algo que funcione sin conexión? ¿Qué tan bien encaja con todas las demás herramientas? Se pueden usar muchas herramientas de colaboración para reemplazar una combinación de las existentes, realizando las funciones de aplicaciones para compartir archivos y aplicaciones de comunicación, todo en uno.

¿Cuánto Tiempo Toma Configurarlo?

¿Es fácil de implementar? ¿Importa datos de las herramientas que está utilizando actualmente? ¿La aplicación ofrece soporte técnico (y lo necesitarás)? Finalmente, verifica si la solución tiene su propio alojamiento o si tú mismo mantendrás la infraestructura detrás de ella.

¿Qué es la Curva de Aprendizaje?

¿Qué tan fácil será integrar a los miembros del equipo?

¿Cuánto Cuesta?

La mayoría de las aplicaciones cobran por usuario, por mes. Si planeas hacer crecer tu equipo, ¿cómo afectará el aumento de precio a tu presupuesto? Del mismo modo, ¿necesitarás ampliar las capacidades de la aplicación, pagando por una funcionalidad adicional a medida que tu negocio se expanda?

¿Necesitas Ayuda Para Reducir las Opciones?

Esta herramienta es bastante útil. Nos hemos asociado con Crozdesk para brindarte acceso a su “Buscador de software”.

Si ingresas algunos de los detalles sobre tu proyecto y las funciones que buscas en una herramienta de administración de proyectos, generará una lista de herramientas que coinciden con tus preferencias. Sólo debes proporcionar tu correo electrónico y te enviarán una bonita guía en PDF con un resumen de las mejores coincidencias.

¿Qué Opinas?

Esta es sólo una pequeña lista de las muchas herramientas de colaboración que existen. ¿Cuáles crees que son las mejores herramientas de colaboración online? ¿Cómo decides qué es mejor para tu proyecto y tu equipo?

Ben Aston

About Ben Aston

Soy Ben Aston, gerente de proyectos digitales. He estado en la industria durante más de 10 años trabajando en el Reino Unido en las principales agencias digitales de Londres, incluidas Dare, Wunderman, Lowe y DDB. He entregado de todo, desde videos virales a CMS, juegos flash, anuncios publicitarios y eCRM a sitios de comercio electrónico. He tenido la suerte de trabajar en una amplia gama de grandes clientes; marcas automotrices como Land Rover, Volkswagen y Honda; Empresas de servicios públicos como BT, British Gas y Exxon, y de bienes de consumo como Unilever, así como también marcas de productos electrónicos, como por ejemplo Sony.

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