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Vivimos en tiempos muy extraños, junto con una industria de aplicaciones de atención plena en rápido crecimiento diseñada para ayudarnos a trabajar menos, estamos utilizando todo tipo de aplicaciones de productividad diseñadas para ayudarnos a hacer más.

Si habitas en el mundo del trabajo digital, probablemente hayas probado algún software de productividad. ¿Qué es el software de productividad? Las herramientas de productividad van desde simples listas de tareas pendientes hasta herramientas de seguimiento de productividad que miden cuánto se logra en un día determinado.

Productivity Apps & Productivity Software Of 2021 DPM Logo Soup 2021

Cuando pienses en las aplicaciones que te funcionarán bien, recuerda que las mejores aplicaciones de organización o las mejores aplicaciones de recordatorios son solo las “mejores” si te ayudan, en tu caso específico, a hacer el trabajo correcto de una manera que siempre sea adecuada para ti.

En resumen, las mejores aplicaciones de productividad son herramientas que te ayudan a realizar tus tareas de manera eficaz.

Cómo Ser Eficaz y Productivo

Muy a menudo nos enfocamos en la productividad como una cuestión de volumen: ¿cuánto estoy ganando y qué tan rápido? Para realmente llevar a cabo un trabajo impactante, tenemos que reposicionar nuestras opiniones y pensamientos sobre la productividad: en realidad se trata de darle un mejor uso a tu tiempo.

¿Cómo le das un mejor uso a tu tiempo?

Primero, tenemos que descubrir las formas más productivas en las cuales podemos invertir nuestro tiempo. Pregúntate:

  • ¿Cuál es el consecuencia de que yo no esté haciendo esta cosa aparentemente urgente en este momento? (¡Porque esa cosa urgente en realidad probablemente no sea tan importante!)
  • ¿Cuáles son mis actividades de mayor valor?
  • ¿Qué puedo hacer yo (y solo yo) para marcar una verdadera diferencia?

Una buena manera de responder estas preguntas es mediante el uso de una matriz de prioridades para mapear las tareas de acuerdo con su nivel de urgencia e importancia. Personalmente, me gusta usar la matriz a continuación, basada en la matriz de Eisenhower:

productivity-apps-eisenhower-matrix

Explicación de la Matriz de Eisenhower

Un simple desglose de este cuadro nos dice cómo abordar una tarea:

Prioridad #1: Es urgente e importante. Hazlo.

Prioridad #2: No es urgente pero sigue siendo importante. Decide sobre cualquier aspecto que esté bloqueando el avance de la tarea. Decide el momento, la persona y el método ideales para llevar a cabo la tarea.

Prioridad #3: Es urgente pero no importante. Delégalo a la persona adecuada para que puedas centrarse en tareas (más) importantes.

Prioridad #4: No es urgente y tampoco es importante, es la cuarta prioridad. Elimínalo.

Al final de cada día, dedica al menos 10 minutos a planificar tu día de mañana: ¿qué harás, decidirás, delegarás y eliminarás?

Luego, echa un vistazo a estas aplicaciones de productividad. Escogí las que pueden ayudarte a llevar a ser eficaz con tu tiempo mediante la automatización, el seguimiento, la sincronización y los recordatorios, ¡dejándote con más tiempo libre para llevar a cabo el trabajo más importante!

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Prioridad #1: Es Urgente e Importante. Hazlo.

productivity-apps-eisenhower-matrix-do

Deberás aplicar la regla de “hacerlo ahora mismo” a tus tareas principales. En este mismo orden de ideas, si ves que una tarea te tomará menos de 2 minutos, simplemente hazla de inmediato (¿Por qué? Porque tomará más tiempo ponerla en tu lista de tareas pendientes y luego programar y priorizarla).

Comenzar una tarea de alta prioridad y seguir en ella hasta que esté 100% completa es una verdadera prueba de carácter. No es fácil, pero ese es el camino para ser productivo. Esto requiere autodisciplina, pero podemos hacértelo más fácil con algunas herramientas de productividad.

Prioridad #2: No Es Urgente Pero Sigue Siendo Importante. Decídete.

productivity-apps-eisenhower-matrix-decide

Si algo es importante pero no necesariamente urgente, debes tomar un momento para decidir un plan adecuado para abordarla. No te desvíes: planea hacer las tareas importantes correctamente.

Es normal sentirnos totalmente abrumados si nos exijan mucho; puede parecer que tenemos demasiadas cosas encima y no hay forma de mantenerlos a todos contentos. Para tomar decisiones que tengan más sentido para nosotros mismos, nuestro equipo y nuestros proyectos, necesitamos tener una visión clara de todas nuestras tareas, prioridades y progreso.

Las siguientes aplicaciones de productividad ayudan especialmente a priorizar las tareas: para verificar lo que está en proceso, hacerle seguimiento al progreso y proporcionar toda la información para tomar buenas decisiones a medida que gestionamos nuestro trabajo.

Prioridad #3: Es Urgente Pero No Importante. Delégalo.

productivity-apps-eisenhower-matrix-delegate

A algunas personas les resulta fácil delegar tareas, mientras que otras sienten un impulso realmente fuerte para hacerlo ellas mismas. Por muy difícil que sea delegar las tareas a otras personas, es bastante simple transferir tareas a una máquina. Hay toneladas de aplicaciones de productividad que podemos usar para hacer más en menos tiempo agregando más automatización a nuestros flujos de trabajo, permitiendo que un algoritmo maneje las partes engorrosas.

Prioridad #4: No Es Urgente y Tampoco Es Importante. ¡Bórralo!

productivity-apps-eisenhower-matrix-delete

Finalmente, a veces podemos ser más eficaces haciendo menos. Existen infinitas oportunidades (y muchas aplicaciones de productividad para ayudarte) a decirle “sí” a las grandes ideas. Al mismo tiempo, poder llevarlas a cabo debes decirle “no” a las cosas adecuadas. Aprende a establecer límites y decir no.

Es genial ser amable y ayudar a la gente. El problema es que no siempre tenemos el tiempo. Eso nos puede abrir camino para entregar poco o nada. No le harás ningún favor a nadie si te comprometes con algo en lo que realmente no puedes dar tu mejor esfuerzo.

10 de las mejores aplicaciones de productividad (incluidas las alternativas gratuitas)

1

Guru

Best for AI-driven knowledge sharing

This is an aggregated rating for this tool including ratings from Crozdesk users and ratings from other sites.
4.6
1289 reviews

30-day free trial + free plan available

From $10/user/month

Guru is a knowledge management platform designed to centralize and organize company information, enabling employees to access and share knowledge efficiently. It also features an AI-driven search function that helps users find relevant information quickly within the company's knowledge base.

Why I Picked Guru: Guru employs AI to deliver instant answers within the user's workflow that is tailored to their specific role, location, and activities. The tool also facilitates the onboarding process for new hires, streamlines the creation, sharing, and organization of company documentation, and acts as a knowledge hub to disseminate educational content and troubleshooting guidance throughout an organization. The platform additionally integrates with a multitude of tools and services, enabling users to find answers and collaborate without leaving their workflow.

Overall, Guru is intended to eliminate the barriers created by knowledge silos and to improve productivity by automating information retrieval, thus allowing employees to concentrate on tasks that require human intelligence.

Guru Standout Features & Integrations

Features include enterprise AI search, an employee intranet, a company wiki, AI suggest and assist, custom branding tools, collaboration and feedback tools, mobile accessibility, and access controls and permissions.

Integrations include Trello, Cognito Forms, Jira Software Cloud, Confluence Cloud, HubSpot, Google Chat, Confluence Server, and GitHub.

2

SaneBox

Best for increasing productivity by streamlining your email inbox

This is an aggregated rating for this tool including ratings from Crozdesk users and ratings from other sites.
4.9
135 reviews

14-day free trial

From $7/user/month

SaneBox is a productivity tool that helps you manage your email inbox more efficiently. It's designed to save you time by filtering out unimportant emails and organizing the rest into folders so you can focus on what really matters. SaneBox works with most email providers and clients, making it a versatile option for anyone looking to improve their email management.

Why I picked SaneBox: I chose SaneBox as one of the best productivity apps because it tackles one of the most time-consuming tasks we all face daily —managing our email inboxes. With the constant influx of emails, it's easy to get overwhelmed and lose track of important messages. SaneBox helps you regain control of your inbox, allowing you to focus on the emails that truly matter and be more productive.

Sanebox Standout Features & Integrations

Features: There are several features that make SaneBox stand out from other email management tools. First, its smart filtering system automatically sorts your emails into different folders based on their importance. For example, it moves unimportant emails to a 'SaneLater' folder, so you can focus on your most important messages first. It also has a 'SaneNoReplies' folder that keeps track of emails you've sent that haven't received a response, making it easy to follow up on those messages.

Another great feature is the 'SaneBlackHole' folder, which allows you to quickly unsubscribe from unwanted newsletters and promotional emails. Simply drag the unwanted email into this folder, and SaneBox will automatically unsubscribe you from the sender's mailing list.

Integrations: SaneBox integrates with many popular email providers and clients, such as Gmail, Outlook, Apple Mail, and more. This means you can use SaneBox with your existing email setup without having to switch to a new platform. Additionally, SaneBox offers integrations with productivity tools like Evernote, Todoist, and Trello, allowing you to create tasks and save important emails directly from your inbox.

3

Slack

Best instant messaging app for teams

This is an aggregated rating for this tool including ratings from Crozdesk users and ratings from other sites.
4.5
29722 reviews

90-day free trial + free plan available

From $8.75/user/month

Slack is a collaboration and messaging platform that enables teams to communicate and work together in real-time. It offers a range of features, including channels, file sharing, integration with other software tools, and robust security.

Why I Picked Slack: If you’re doing a lot of task management and delegation within a team, Slack is a best-in-class tool for team collaboration. Slack provides a platform for you to communicate with team members-this includes private chats and group channels, file sharing, tagging and mentions, and loads of integrations with productivity apps to sync up your activities. You can use this tool to break out of endless email threads and enjoy a more transparent, easy-to-follow flow of communication and resources between you and your collaborators.

Slack Standout Features & Integrations

Features include collaboration, file sharing, powerful search, customization, robust security, and has a mobile app, and third-party integrations/plugins.

Integrations include Teamline, Workstreams, ClickUp, Asana, Sentry, SimplePoll, Trello, and dozens of development, management, communication, finance, media, marketing, design, wellness, and other apps. 

4

Trello

Best for card-based task lists and Kanban boards

This is an aggregated rating for this tool including ratings from Crozdesk users and ratings from other sites.
4.4
12692 reviews

Free trial + free plan available

From $6/user/month

Trello is a Kanban board app that can be used to organize tasks visually. It’s user-friendly, with an intuitive drag-and-drop interface that makes it easy to learn. This popular tool can be used to help you visualize your deadlines, items in progress, and completed tasks, enabling you to make informed decisions about what to work on next according to the big picture.

Why I Picked Trello: Trello is a popular project management tool that helps teams organize tasks and collaborate on projects visually and intuitively. It uses a system of boards, lists, and cards to represent tasks and workflows, allowing team members to easily see what needs to be done, who is responsible for each task, and what the status of each task is. Trello can be customized to fit a wide range of project management needs, and it offers features such as due dates, checklists, attachments, and team member assignments. Its flexibility and ease of use make it a great tool for teams of all sizes and types, from small startups to large enterprises.

Trello Standout Features & Integrations

Features include boards, to-do lists, task management, workflow management, priority labels, due dates, file sharing, communication, a mobile app, and third-party integrations/add-ons.

Integrations include 200+ apps and tools your team depends on, like Slack, Google Drive, Salesforce, Dropbox directly into your Trello boards. (Note: Some connections require an additional subscription fee.)

5

Todoist

Best for building task lists with prioritization

This is an aggregated rating for this tool including ratings from Crozdesk users and ratings from other sites.
4.4
729 reviews

Free trial available

From $5/month

Todoist is similar to Wunderlist, providing a simple interface for creating, sharing, and prioritizing tasks. You can collaborate by sharing out your lists and assigning tasks to others, and you can use labels and priority tags to bring organization to your task lists.

Why I Picked Todoist: Todoist has a smart rescheduling feature that suggests an optimal time to schedule tasks that need to be pushed out to a future date based upon past behavior and what you’ve already got on your plate.

Todoist Standout Features & Integrations

Features include task scheduling/tracking, project management, calendar management, email integration, third-party plugins, time management, campaign management, and notifications.

Integrations include Google Drive, Google Maps, Dropbox, Apple Maps, Calendar Sync, and Slack, as well as more options through Zapier (which may incur additional costs). 

6

Asana

Best for a clean, simple, & easy-to-use interface

This is an aggregated rating for this tool including ratings from Crozdesk users and ratings from other sites.
4.3
8328 reviews

30-day free trial + free plan available

From $13.49/user/month

Asana is another popular Kanban-style task management tool that helps you visually organize and prioritize your work. Use this tool to set priorities, deadlines, tasks, and assignees, and to easily visualize and adjust the flow of your work.

Why I Picked Asana: This is one of the most popular and widely used productivity apps along with Trello, and with a sleek, clutter-free design and a robust suite of integrations, this is a productivity tool that you can use and adapt to a wide range of work and personal projects over time.

Asana Standout Features & Integrations

Features task and project management, collaboration tools, calendar views, customizable dashboards, integrations with other tools, templates for different workflows, a mobile app, reporting tools, and automation capabilities.

Integrations include Microsoft Teams, Adobe Creative Cloud, JIRA Cloud, Salesforce, Tableau, Slack, Clockwise, MS Office 365, Google Calendar, Gmail, Power BI, Outlook, ServiceNow, JotForm, Google Drive, Looker, Vimeo, DropBox, Trello, GitLab, and a growing list of other apps. Plus, a plan with Zapier or Tray.io can let you access other apps to connect with Asana. 

7

Hubstaff

Best for managing remote and field teams

This is an aggregated rating for this tool including ratings from Crozdesk users and ratings from other sites.
4.3
393 reviews

14-day free trial

From $7/user/month

Hubstaff is a lightweight, native time tracking software that includes screenshots, time tracking, and project management tools. It’s been designed well with a simple interface and design that makes it really easy for your team to enter their time and for you to track their progress.

Why I Picked Hubstaff: When you’re working with a distributed team it can be hard to verify exactly what people are doing and how they’re spending their time so Hubstaff has some pretty handy snooping tools to give you insight into what your team is doing in the time they’re logging to your project with screenshots and activity levels. Now you can also see which applications your team members are using and what URLs they are browsing while they’re tracking time.

Budget management is helpful and straightforward—using Hubstaff, you can easily set time limits and budgets for your team to bill against with a maximum number of hours you want a member to be able to work in a week and the app will automatically prevent them from exceeding the limit.

Hubstaff Standout Features & Integrations

Features include task management, time tracking, collaboration, Gantt charts, resource management, budget tracking, reporting & analytics, mobile app, invoicing, screen capture & activity tracking, GPS tracking, and third-party integrations.

Integrations include Wistia, Databox, Seventh Sense, Zerys, PandaDoc, Aircall, Eventbrite, and dozens of other apps.

8

Collabio Spaces

Best for iPhone & Mac

3 days free trial

From $6/month

Collabio Spaces is a team productivity tool for iOS (mobile app) and MacOS. It is an easy way to organize and edit Microsoft word documents, spreadsheets, scanned documents, and PDFs off-line. Use your phone, tablet, or laptop to collaborate and co-author documents locally (without internet) or online with remote P2P communication tools that are currently testing in beta. You can edit documents with all possible rich text and paragraph formatting features and can even incorporate audio comments.

Why I Picked Collabio: You can create a document from scratch or upload documents that you already have on your device. With Collabio's spreadsheet tools, you can calculate, sort, and filter data using an incredible intuitive and easy-to-use interface. Similarly, you can view and highlight PDFs, add comments, and even include handwritten annotations.

Collabio also has a scan feature for text recognition. You can scan, take photos, run text recognition, and edit ready-to-use texts and images. Additionally, you can add e-signatures to your documents, which advertising agencies will appreciate for new client paperwork, contracts, and even internal employee onboarding documentation. All documents can be organized into folders—called 'spaces'— than can be labeled according to purpose, department, or file type.

Collabio Standout Features & Integrations

Features include a comprehensive office suite, document editing, collaboration, iOS/MacOS compatibility, text documents & spreadsheets, file import/export, and a mobile app.

Integrations are not avaialbe but you can import/export DOCX, ODT, XLSX and ODS file formats plus view documents with well-known file types such as XLS, CSV, PPT, PPTX, JPG, GIF, and TIFF.

9

Focus Booster

Best for the Pomodoro productivity technique

30 day free trial

From $2.99

Does your productivity break down when you have trouble staying on track in the middle of the tasks you’ve set out to accomplish? Focus Booster is one of the productivity apps aimed at improving your work habits by minimizing distractions and maintaining a focus on the tasks at hand. 

Why I Picked Focus Booster: Focus Booster is based on the Pomodoro technique, which is a method that uses time-boxing to complete tasks. This isn’t your humdrum checklist app: for people who want to understand how they work best, Focus Booster delivers a suite of useful tools for setting up your workday, tracking your hours, and analyzing both your time and your interruptions.

Focus Booster Standout Features & Integrations

Features include a pomodoro timer, to-do list, time tracking, goal management, dashboard reports, client management, billable hours, session replay, notifications & reminders, and labels/tags.

Integrations include Trello, Wunderlist, Asana, Basecamp, Todoist, Any.do, Omnifocus, Outlook, and Google Keep.

10

ClickUp

Best for in-app communication tools

This is an aggregated rating for this tool including ratings from Crozdesk users and ratings from other sites.
4.7
4135 reviews

Freemium plan available

From $9/user/month

ClickUp is a productivity app that helps you and your team stay aligned on day-to-day tasks, projects, and company goals, among other things. Their platform brings your team together in one app to communicate, collaborate, simplify the work, and get more done.

Why I Picked ClickUp: You can work smarter as a team with real-time chat. Tag individuals or groups, assign comments for action items, and link tasks to ensure nothing gets lost in the daily grind. Stay on track to hit your goals with targets for task completions, numbers, and monetary values.

ClickUp Standout Features & Integrations

Features include task scheduling/tracking, project management, resource management, budgeting, contact management, data visualizations, employee database, expense tracking, file sharing, third-party plugins, collaboration support, timesheets, roadmapping, chat, customer management, email integration, feedback management, and process reporting.

Integrations include native integrations with Slack, Google Workspace, Dropbox, and many more tools, as well as over 1,000+ integrations through Zapier (may incur additional costs).

Preview Image - <h2 class="c-block__title b-summary-table__title c-listicle__title h3" > Compare Software Specs Side by Side</h2>

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Otras Herramientas de Productividad

No he tenido la oportunidad de revisar todas estas herramientas en detalle, pero aquí hay algunas más a las cuales les puedes echar un vistazo si las que aparecen en esta reseña no satisfacen tus necesidades:

  1. monday.com

    Best for custom workflows and task boards

  2. Kintone

    Best for building custom productivity apps

  3. MeisterTask

    Best for brainstorming, ideation, and task management in one

  4. Lucidspark

    Best for ideation and collaboration using an infinite canvas

  5. Hive

    Best for flexible project views according to team needs

  6. Wrike

    Best productivity app for team collaboration

  7. Zoho Projects

    Best productivity app for end-to-end project management

  8. Visor

    Best for its user-friendly interface

  9. Zapier

    Best for creating automated workflows

  10. Buffer

    A social media management app for scheduling and tracking social media content

¿Necesitas Ayuda Para Reducir las Opciones?

Esta herramienta es bastante útil. Nos hemos asociado con Crozdesk para brindarte acceso a su “Buscador de software”.

Si ingresas algunos de los detalles sobre tu proyecto y las funciones que buscas en una herramienta de administración de proyectos, generará una lista de herramientas que coinciden con tus preferencias. Sólo debes proporcionar tu correo electrónico y te enviarán una bonita guía en PDF con un resumen de las mejores coincidencias.

Criterios Para la Selección de Aplicaciones de Productividad

Cuando analizas el software de productividad, es importante tener en cuenta una cosa: dado que la productividad depende mucho de tus actitudes y hábitos personales, la eficacia de la herramienta de productividad por sí misma es algo limitada.

Dicho esto, cuando revisamos estas herramientas, utilizamos los siguientes criterios de selección en esta lista de aplicaciones de productividad:

  • Experiencia del usuario: ¿La interfaz es simple y el sistema de la aplicación es fácil de aprender? ¿Las características entorpecen la aplicación o de verdad son útiles? ¡Solo elegimos aplicaciones que sean realmente fáciles de usar, sin que causen más problemas!
  • Organización y priorización: En cuanto a aplicaciones de listas de tareas pendientes, ¿la aplicación de productividad tiene un sistema claro para organizar y reorganizar tareas? ¿Para marcar prioridades y gestionar las tareas más importantes?
  • Accesibilidad: ¿Está disponible en múltiples sistemas operativos? Existen varias aplicaciones de productividad para Mac que no están disponibles en Android, como Omni Focus. Sin embargo, intentamos incluir las aplicaciones que están disponibles en el mayor número de dispositivos.
  • Informes: ¿Qué tipo de funciones de informes incluye? ¿Puedes hacer un seguimiento de las horas dedicadas a las tareas, comparar la productividad a lo largo del tiempo o hacer un análisis para medir si de verdad te está funcionando?
  • Integraciones: ¿Se integra con algunas otras aplicaciones de organización, aplicaciones de recordatorios, aplicaciones de seguimiento de productividad, etc.? Buscamos aplicaciones que se sincronicen con otras herramientas para automatizar la gestión de tus tareas en el mayor grado posible.
  • Precio: ¿Está bien el precio para lo que ofrece la aplicación? En la mayoría de los casos, puedes utilizar una versión gratuita para uso personal, y los planes pagos tienden a costar alrededor de $ 6 mensuales.

¿Qué Opinas?

¿Qué aplicaciones de productividad utilizas para mantenerte organizado y eficaz? ¿Crees que estos son útiles o prefieres usar otros métodos de priorización? Comparte tus pensamientos sobre los tipos de herramientas que podemos utilizar para ser realmente productivos.

By Ben Aston

Soy Ben Aston, gerente de proyectos digitales. He estado en la industria durante más de 10 años trabajando en el Reino Unido en las principales agencias digitales de Londres, incluidas Dare, Wunderman, Lowe y DDB. He entregado de todo, desde videos virales a CMS, juegos flash, anuncios publicitarios y eCRM a sitios de comercio electrónico. He tenido la suerte de trabajar en una amplia gama de grandes clientes; marcas automotrices como Land Rover, Volkswagen y Honda; Empresas de servicios públicos como BT, British Gas y Exxon, y de bienes de consumo como Unilever, así como también marcas de productos electrónicos, como por ejemplo Sony.