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Effizientes Projektmanagement ist der Schlüssel zum Erfolg eines Unternehmens. Der Einsatz der besten Workflow-App oder Kanban-Tools hilft dir dabei, alles richtig zu machen. Natürlich ist jeder mit Trello vertraut, aber wenn du eine preiswerte oder kostenlose Trello-Alternative suchst, musst du wissen, welche die beste Wahl ist. Wird deshalb ein genauerer Blick auf die besten alternativen Trello-Kanban-Applikationen auf dem Markt.

Trello Alternative DPM Logo Soup 2021

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Trello ist eines der bekanntesten Kanban-Projektmanagement-Tools, das heutzutage verfügbar ist. Da es eine kostenlose Version anbietet, ist es oft auch die erste Wahl. Wenn du jedoch ein wenig mehr Schwung in deinen Kanban-Tools brauchst, wie z.B. die zusätzlichen Funktionen oder Integrationen, die nicht in der kostenlosen Version enthalten sind, wirst du für diese Power-Ups und zusätzlichen Benutzer bezahlen müssen. Bevor du dich für etwas anmeldest, das deinen Bedürfnissen nicht ganz entspricht, lohnt es sich, sich Alternativen zu Trello anzusehen und dann zu entscheiden, welche Kanban-App für deine Bedürfnisse die beste ist.

Kanban verstehen

Bevor du mit deiner kostenlosen Trello-Alternative loslegen kannst, hilft es dir zu wissen, wofür du sie benutzt. Für eine ausführliche Diskussion darüber, was Kanban ist, empfehlen wir dir, unsere detaillierte Übersicht über diese Workflow-Methodik hier zu lesen. Kurz gesagt, Kanban ist eine Projektmanagement- und Workflow-Methode, die es dir ermöglicht, Multitasking zu minimieren. Außerdem kannst du deine Effizienz bei der Durchführung von Arbeitsprozessen optimieren. Darüber hinaus kannst du die Geschwindigkeit und Qualität der Arbeit verbessern, die dein kollaboratives und selbstverwaltendes Team produziert.

Mit der richtigen Kanban-Board-Software kannst du dich auf deine Prioritäten konzentrieren, dein Team auf dem Laufenden halten, was aktuell ist und was auf dich zukommt. Außerdem kannst du einen konstanten Arbeitsablauf überwachen, besonders in leistungsintensiven Bereichen wie Produktion, Agenturen, Support und Wartung. Dies ist ein Tool, das dir hilft, agile Entwicklung zu verwalten, dank Swimlanes, Aktivitätsstreams, Diagrammen, Karten und einer Reihe von Funktionen, die dir ebenfalls helfen, deinen Workflow zu visualisieren und zu verwalten.

Was zeichnet ein großartiges Kanban-Tool aus?

Die Bedürfnisse eines jeden sind einzigartig. Der Vorteil der Kanban-Methode besteht jedoch darin, dass du, sobald du sie einmal angewendet hast, deinen Workflow relativ einfach standardisieren und optimieren kannst. Deshalb haben wir bei der Suche nach den besten auf dem Markt erhältlichen Trello-Alternativen einige spezifische Auswahlkriterien angewandt. Die Kriterien, nach denen wir diese Alternativen bewertet haben, helfen dir bei der Auswahl eines Tools, das eine optimale Kontrolle über deine Projekte ermöglicht. Dazu gehört auch die Art von Funktionalität, mit der du Kanban für dich arbeiten lassen willst.

  • Das Kanban-Board – Organisiere deine Karten mit Work-in-Progress-Limits, Swimlanes, Unterrubriken, “to do”, “In bearbeitung” und “Fertig” Spaltenkategorien, Aufgaben mit Checklisten, Anhängen, mehreren Mitgliedern und Zeiterfassung.
    Kanban-Karten – ordne Aufgaben mit Checklisten und Anhängen zu, bietet verschiedene Ansichten, die Möglichkeit, Aufgaben zu verknüpfen, Aufgabenhierarchie hinzuzufügen, um Karten in Karten zu definieren und Ressourcen zuzuordnen. Außerdem bietet es Kanban-Kartenvorlagen.
  • Analysen/Berichte – erstelle und verbessere Berichte.
  • Automatisierung/Geschäftsregeln/IFTTT – passe den Workflow an dein Umfeld an.
  • Integrationen – lässt sich das Tool problemlos mit anderen Projektmanagement- oder Entwicklungstools integrieren?
Top 10 kanban tools - the best trello alternative

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Hier sind ein paar der besten Kanban-Tools:

Best for customizable features

  • 14-day free trial + free plan available
  • From $8/user/month (billed annually)
Visit Website
Rating: 4.6/5

monday.com is a work management platform designed to help teams of any size plan, organize, and execute projects. Its highly customizable features make it adaptable for businesses across various industries, empowering teams to manage workflows, track tasks, and improve collaboration with ease.

Why monday.com is a good Trello alternative: monday.com offers advanced customization options, including templates that can be tailored to your specific workflows. Its project dashboards allow you to track progress visually, while time tracking features enable you to monitor task durations and optimize resource allocation. Overall, the platform's flexibility makes it an excellent choice for teams with unique processes and evolving needs.

monday.com Standout Features & Integrations:

Features include advanced project dashboards for tracking multiple workflows in one view, as well as time tracking features to monitor how long tasks take to complete. Custom automations reduce repetitive work, while drag-and-drop functionality allows for quick task reorganization. Furthermore, monday.com provides detailed activity logs and private boards to help you manage sensitive projects securely.

Integrations include Google Drive, Slack, Microsoft Teams, Dropbox, Zoom, Zapier, Gmail, Outlook, Salesforce, and HubSpot.

Pros and cons

Pros:

  • Adapts to different team sizes
  • Clear visualizations for progress tracking
  • Flexible templates for various use cases

Cons:

  • Setup takes time for larger teams
  • Limited options for exporting data

New Product Updates from monday.com

AI-Powered Workflow Solutions with Monday Magic
monday magic can generate various work solutions using simple plain-English descriptions.
July 13 2025
AI-Powered Workflow Solutions with Monday Magic

monday.com has introduced "monday magic," an AI tool that allows users to create work solutions by describing their workflow in a prompt, providing instant, developer-free results. For more details, visit monday.com's website.

Best free plan for a Trello alternative

  • 14-day free trial + free plan available
  • From $7/user/month
Visit Website
Rating: 4.7/5

ClickUp is a project management software and Kanban tool with powerful features for managing and completing all your team's projects in one platform. Users can plan projects, schedule tasks, and manage resources in a centralized workspace on Kanban boards, as well as calendars, Gantt charts, timelines, and more.

Task management features include task checklists, subtasks, and task templates, as well as the ability to filter, sort, search for, easily reorder, and view tasks in the manner most convenient for the team. Users can also create Gantt charts, calendars, and timelines to visualize tasks.

ClickUp also includes features for creating, sharing, and collaborative editing for Wikis and documents. Users can comment on documents and tasks, assign comments, and chat with other team members for increased communication and collaboration. Reporting features include the ability to create custom dashboards, as well as six built-in report types for team reporting.

ClickUp offers native integrations with Slack, G Suite, Dropbox, and many more tools, as well as over 1,000+ integrations through Zapier.

ClickUp's free plan is robust and includes all primary features. The unlimited plan starts at $5 a month per user and offers additional functionality.

Best for development teams

  • Free plan available
  • From $8.50/user/month
Visit Website
Rating: 4.3/5

Shortcut is a project management tool designed for development teams, offering a way to plan, track, and manage work efficiently. Its platform is built around stories, epics, and milestones, giving your team a structured way to break down tasks and manage progress in real-time. 

While both tools let you create boards and cards to track work, Shortcut’s unique focus on development processes gives it an edge. Features like epics, which allow you to manage larger initiatives, and stories, which break down tasks into smaller pieces, are integrated into its workflow.

Another feature that sets Shortcut apart is its iteration tracking. While Trello can be used for basic sprint management through its Kanban boards, Shortcut goes further by offering specific tools for agile teams. You can create sprints, assign tasks, and view detailed reports on how your team is performing over multiple iterations. Shortcut also provides custom workflows that allow you to tailor processes according to your team’s needs.

Shortcut offers various integrations, including Slack, GitHub, GitLab, Figma, Codestream, Bitbucket, Notion, Loom, Dailybot, Plecto, LinearB, Lambda Test, Testlodge, Google Calendar, Sentry, FireHydrant, and Vanta.

Best for agencies

  • Free trial available
  • From $9/user/month (billed annually)
Visit Website
Rating: 4.4/5

Bonsai is a comprehensive business management platform designed specifically for agencies, consultancies, and professional services. It offers a suite of tools that centralize project management and other business administration tasks, like client and financial management.

Why Bonsai is a good Trello alternative: Similar to Trello, Bonsai offers robust project management features that allow users to create and manage tasks, set deadlines, and organize their work in a visually intuitive manner. Users can create boards and lists to categorize their projects and tasks, making it easy to track progress and ensure nothing falls through the cracks. This task management system is designed to be straightforward and user-friendly.

Bonsai Standout Features & Integrations:

Features include contract management that enables users to create, send, and electronically sign legally binding contracts directly in the platform. The time-tracking tool integrates with projects and tasks to help users monitor billable hours and generate accurate timesheets. Bonsai also includes a client portal that helps teams collaborate with clients on shared tasks, updates, and feedback in one centralized space.

Integrations include Google Calendar, Calendly, QuickBooks Online, ClickUp, Google Drive, Google Sheets, Zapier, Slack, HubSpot, Gmail, Xero, and more.

Pros and cons

Pros:

  • Supports multiple payment methods for flexibility
  • Offers a visually clean and intuitive user interface
  • Combines task management with invoicing in one platform

Cons:

  • Limited collaboration tools for large team communication
  • Limited customization for task management workflows

Best price for freelancers and small teams

  • 10-day free trial + free plan available
  • From $4/user/month (billed annually)
Visit Website
Rating: 4.2/5

Zoho Projects is an online project management tool tailored for teams and freelancers to plan, track, and collaborate on projects effectively. It provides an affordable solution for managing tasks, timelines, and team workflows.

Why Zoho Projects is a good Trello alternative: Zoho Projects includes time tracking features that allow your team to monitor work hours and ensure tasks stay on schedule and within budget. Furthermore, the tool's detailed project status reports give you a clear overview of progress, helping you identify delays and optimize workflows. The tool also provides task dependencies that can help your team handle complex project structures more efficiently.

Zoho Projects Standout Features & Integrations:

Features include milestone tracking, which ensures your team stays aligned with project goals and deadlines. The issue tracking module also allows you to log and address problems, improving project delivery. Additionally, time logging is integrated directly into task workflows to simplify the process of tracking hours worked on specific tasks.

Integrations: Being part of the Zoho's ecosystem allows Projects to connect to several of Zoho's own services such as Zoho Books, Zoho CRM and Zoho's finance suite. The new Zoho marketplace allows 3rd party integrations as well. Integrations via Zapier and Zoho Flow are also supported.

Pros and cons

Pros:

  • Affordable for freelancers and small teams
  • Integrates well with other Zoho apps and tools
  • Includes Gantt charts for timeline adjustments

Cons:

  • Dashboard customization is limited in certain areas
  • Customizing reports can take extra time

New Product Updates from Zoho Projects

June 1 2025
Zoho Projects Revamped Settings Panel Layout

The Settings panel layout in Zoho Projects has been revamped to ensure the last module remains visible, enhancing usability when configuring flows. For more details, visit Zoho Flow Release Notes.

Best for built-in brainstorming & diagramming

  • Free plan available
  • From $8/user/month
Visit Website
Rating: 4.8/5

Miro is an online collaboration platform designed for teams to brainstorm, create diagrams, and manage projects visually. It is ideal for teams across industries that value creativity and dynamic problem-solving.

Why Miro is a good Trello alternative: Miro provides a collaborative whiteboard environment where your team can brainstorm and organize ideas visually. It includes a variety of pre-designed templates for flowcharts, mind maps, and kanban boards to simplify project planning. Furthermore, the tool supports real-time collaboration, allowing your team to contribute and make updates simultaneously. Its focus on visual workflows makes it a standout choice for teams prioritizing creative and interactive project management.

Miro Standout Features & Integrations:

Features include sticky notes for quick idea capture to help brainstorming sessions flow more easily. The diagramming tools allow your team to build detailed visuals, such as flowcharts or process maps, directly within the platform. Moreover, the voting functionality empowers your team to make decisions collaboratively during meetings or workshops.

Integrations include Slack, Google Drive, Jira, Microsoft Teams, Zoom, Asana, Notion, Dropbox, Trello, and Salesforce.

Pros and cons

Pros:

  • Built-in communication features for streamlined collaboration
  • Intuitive and easy setup
  • Free forever plan available

Cons:

  • Free version does not allow high-quality export to pdf
  • Zooming can be jumpy on larger projects
  • Visitor/guest accounts locked to paid plans only

Best for visual project management

  • 14-day free trial
  • From $5/user/month + free plan available
Visit Website
Rating: 4.8/5

Kanban Tool is a project management platform that helps teams visualize workflows, track progress, and improve productivity. It is ideal for businesses seeking a simple yet effective way to manage tasks and enhance team collaboration.

Why Kanban Tool is a good Trello alternative: Kanban Tool excels in offering intuitive visual boards that simplify task organization and progress tracking. Its time tracking feature helps your team monitor productivity directly from the task board. Additionally, its analytics tools provide actionable insights into team performance and workflow bottlenecks. The platform is also easy to customize, which makes it particularly suitable for teams with unique project requirements.

Kanban Tool Standout Features & Integrations:

Features include a built-in calendar view that provides a clear timeline of tasks and deadlines to help your team plan effectively. The WIP (Work in Progress) limits feature also ensures your team stays focused by preventing task overload on any workflow stage. Additionally, the offline access capability allows your team to update boards even without an internet connection, ensuring work continuity.

Integrations include Slack, Zapier, Dropbox, Google Drive, Microsoft Teams, Jira, GitHub, Trello, Asana, and Salesforce.

Pros and cons

Pros:

  • Suitable for both small teams and large organizations
  • Supports task automation to reduce manual work
  • Offers swimlanes for detailed task organization

Cons:

  • Less flexibility for detailed project portfolio management
  • Reporting tools require initial setup and configuration

Best for automation capabilities

  • Free trial available
  • From $8.25/user/month (billed annually) + free plan available
Visit Website
Rating: 4.6/5

MeisterTask is a project management tool designed to help teams automate workflows and organize tasks effectively. It caters to teams looking for a streamlined approach to managing projects with minimal manual intervention.

Why MeisterTask is a good Trello alternative: MeisterTask simplifies project management with automation capabilities that reduce repetitive manual tasks. Its fully customizable Kanban boards allow your team to tailor workflows to match specific project requirements. Additionally, its progress tracking widgets provide real-time updates on project status, keeping everyone aligned.

MeisterTask Standout Features & Integrations:

Features include role-based permissions that allow your team to control access to tasks and projects for better security and organization. The agenda view can help users manage personal priorities by consolidating tasks from multiple projects in one place. MeisterTask also provides in-task checklists to break down complex tasks into smaller, actionable steps for improved clarity and execution.

Integrations include Slack, Google Drive, Dropbox, Microsoft Teams, GitHub, Zapier, Salesforce, Asana, Trello, and Outlook.

Pros and cons

Pros:

  • Simplifies task creation with templates and automations
  • Offers built-in time tracking for monitoring productivity
  • Includes task relationships to manage project dependencies

Cons:

  • Task relationships may be complex for beginners
  • Not ideal for teams using traditional methodologies

Best combination with a full project management suite

  • 14-day free trial
  • From $29/user/month
Visit Website
Rating: 4.8/5

Breeze is a project management tool that helps teams track tasks, manage workflows, and oversee projects efficiently. It is ideal for organizations looking for a comprehensive platform to handle all aspects of project management.

Why Breeze is a good Trello alternative: Breeze combines task management with features like time tracking and resource allocation to give your team more control over projects. Its visual boards help you organize workflows and ensure transparency across tasks. The platform also includes built-in reporting tools to help your team analyze performance and make informed decisions. Additionally, Breeze supports project timelines and budgeting, which makes it a suitable tool for complex and multi-faceted projects.

Breeze Standout Features & Integrations:

Features include advanced project budgeting tools that let your team plan and monitor financial resources. The workload tracking feature additionally ensures that team members aren't overloaded and resources are balanced. Breeze also offers a centralized file management system to keep all your project documents accessible in one place.

Integrations include Slack, Trello, Google Drive, Dropbox, Microsoft Teams, GitHub, Zapier, Salesforce, Asana, and QuickBooks.

Pros and cons

Pros:

  • Provides visual project overviews with Kanban boards
  • Enhances collaboration with shared document management
  • Supports recurring tasks for consistent workflows

Cons:

  • Not ideal for teams without budget management needs
  • Limited pre-built templates for quick setup

Best Kanban board tool with reporting features

  • 30-day free trial
  • From $13/user/month (billed annually)
Visit Website
Rating: 4.4/5

Marketing itself as the “Ultimate Kanban Board Tool”, ProjectManager.com delivers just about everything you need in a Kanban board, along with real-time reporting, collaboration, and time and expense management features. If you’re looking only for a Kanban board, this software provides way more than you need. However, if you want a whole project management ecosystem around your Kanban board, ProjectManager.com is a great choice.

ProjectManager.com’s Kanban boards feature the ability to attach files to cards, make comments, assign tasks, assign work-in-progress limits, and get an overview of your progress in the dashboard view.

The reporting feature is above average, letting you pull various types of pre-set reports with just a click or create your own custom reports. The only thing it doesn’t do as well as other tools is to build automated workflows. However, it does provide a really useful viewing feature which can help you visualize your workflow, as you can toggle easily between different task views (Gantt chart, list, board).

ProjectManager.com comes with integrations with GoogleApps (like Drive, Gmail, and Calendar), Microsoft Office and Microsoft Project. For other integrations, you can use Zapier.

ProjectManager.com pricing starts at $15/user/month, with their basic “Personal” plan requiring a minimum of 5 users. They offer a 30-day free trial (a credit card is required).

Zusammenfassung von The Best Kanban Tools:

Oder probiere eine andere Trello-Alternative:

Es gibt so viele Alternativen zu Trello – wenn die oben genannten nicht in Frage kommen – probiere eine davon aus:

  1. Kissflow Workflow

    Collaborative Kanban tool

  2. Taskworld

    For large variety of features

  3. Zenhub

    For agile project management within GitHub

  4. Kanban Zone

    Cross-portfolio Kanban board

  5. Planview LeanKit

    For lean project management

  6. Businessmap

    For agile portfolio management

  7. Hygger

    For software development

  8. SwiftKanban

    For customized card types

  9. Pneumatic Workflow

    For streamlining digital projects

  10. Height

    For free guest accounts

Möchtest du die Optionen eingrenzen?

Dieses Tool ist ziemlich nützlich. In Zusammenarbeit mit Crozdesk haben wir uns bemüht, dir Zugang zu dem “Software-Finder” zu geben.

Wenn du einige der Details über dein Projekt und die Funktionen, die du in einem Projektmanagement-Tool suchst, eingibst, wird eine Liste von Tools erstellt, die deinen Präferenzen entsprechen. Du gibst deine E-Mail an das Team weiter und es schickt dir einen nützlichen PDF-Leitfaden mit einer Zusammenfassung deiner besten Übereinstimmungen.

So wählst du die richtigen Kanban-Tools für dein Team aus

Wie bei allem, was mit Projektmanagement zu tun hat, gibt es ein paar Dinge zu beachten, bevor du deine Wahl zwischen Workflow-Anwendungen triffst. Berücksichtige bei deiner Entscheidung diese wichtigen Überlegungen:

Die Größe deines Teams

Welche App passt am besten zu deinem Team? Kann sie im Laufe der Zeit richtig skaliert werden, um einem wachsenden Team gerecht zu werden?

Welche Tools es integrieren soll

Vielleicht nutzt du GitHub, Slack, Asana oder andere Team-Management-Tools, oder du brauchst es, um auf mehreren Geräten, einschließlich Mobilgeräten, zu arbeiten. Achte darauf, dass das von dir gewählte Tool alle deine Anforderungen erfüllt – oder so anpassbar ist, dass es später aktualisiert werden kann.

Projekt-Workflow

Nicht alle Tools können das Projektvolumen einiger Unternehmen bewältigen. Prüfe daher, wie viele Projekte du leicht auf einmal verwalten kannst.

Einrichtzeit und -kosten

Wie schnell kann es installiert werden bzw. ist es sofort in der Cloud verfügbar? Wie sieht es mit der ständigen Kundenbetreuung aus? Handelt es sich um eine gehostete Anwendung oder muss die IT-Infrastruktur gewartet werden?

Einfachere Integration in das System

Wie einfach ist es, die Plattform sofort zu nutzen? Und wie viel Training wird benötigt, um alle auf den neuesten Stand zu bringen?

Was denkst du darüber?

Welche sonstigen Aspekte berücksichtigst du bei der Suche nach einer Trello-Alternative? Hast du Empfehlungen für eine gute Projektmanagement-Software? Lass es uns in den Kommentaren unten wissen.

Ben Aston
By Ben Aston

Ich bin Ben Aston. Ich bin ein digitaler Projektmanager. Seit über 10 Jahren bin ich in der Branche tätig und arbeite in Großbritannien bei den renommiertesten Londoner Medienagenturen wie Dare, Wunderman, Lowe und DDB. Ich habe alles Mögliche realisiert, von viralen Videos über CMS', Flash-Spiele, Bannerwerbung und eCRM bis hin zu E-Commerce-Seiten. Ich hatte das große Glück, für eine Vielzahl von großen Unternehmen zu arbeiten: Automobilmarken wie Land Rover, Volkswagen und Honda, Energieversorger wie BT, British Gas und Exxon, FMCG-Marken wie Unilever und Marken aus der Unterhaltungselektronik wie Sony.