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Las herramientas de gestión del tiempo son un dolor de cabeza. No solo para quienes hacemos las planillas horarias, sino también como gerentes de proyectos, tratando de administrar los presupuestos de los proyectos y lograr que nuestros equipos registren su tiempo con precisión. Las herramientas de administración del tiempo no sólo pueden ser molestas, sino también caras. En este artículo, estamos en la búsqueda de los mejores programas de gestión del tiempo gratis en español. Lo más importante es que estamos buscando el mejor software de gestión en su clase: herramientas tan buenas y fáciles de usar que la gente querrá enviar sus planillas horarias. ¡Imagina eso!

Best Employee Time Tracking Software 2021 Logo Soup

¿Por Qué es Importante el Software de Seguimiento de Tiempo?

Las herramientas de gestión del tiempo y el software de gestión de gastos no es lo que la gente llamaría “divertido” o al menos tolerable, pero es un mal necesario en el mundo de la agencia digital, para servicios profesionales y consultoría cuando estás cargando tiempo y materiales o facturando por hora y necesitas realizar un seguimiento del presupuesto. Del mismo modo, la facturación tampoco es “divertida”, pero es necesaria y requiere detalles precisos de las planillas horarias para funcionar.

Fundamentalmente, hay información de administración presupuestaria y financiera que se necesita para mantener un negocio vivo; Necesitamos conocer los aspectos esenciales del presupuesto del proyecto:

  1. ¿Estamos por encima o por debajo del presupuesto del proyecto?
  2. ¿Estamos en camino para llegar al tope presupuesto?
  3. ¿Cuánto se debe facturar al cliente?
  4. ¿Qué tan rentable es el proyecto / trabajo / cliente?

La información precisa de las planillas horarias también es importante para nosotros como gerentes de proyectos, por lo que podemos proporcionar estimaciones análogas apropiadas basadas en el desempeño del proyecto pasado. Para poder realizar una estimación correcta, debemos poder mirar hacia atrás a los datos de la planilla horaria, al software de administración de tiempo y evaluar cuánto se debe cobrar por el próximo proyecto. Necesitamos información confiable y precisa, y la gente debe usar sus herramientas de gestión del tiempo correctamente.

A menos que no tengas interés en el esfuerzo que conlleva entregar el proyecto, y la rentabilidad de tus proyectos, entonces no puedes evitar la molestia que son las planillas horarias, el software de gestión de tiempo y el informe de horas.

El problema es que si las herramientas de gestión del tiempo que estás utilizando son un poco complicadas y es un problema utilizarlas, entonces nadie querrá usarlas, y los datos que obtendrás de ellas resultarán ser casi inútiles.

Pero, ¿la gestión del tiempo y los informes deben ser una molestia siempre? Seguramente debe haber algunas herramientas de software de gestión de tiempo que lo hagan más fácil, ¿no?

¿Cuáles Son las Mejores Herramientas de Gestión del Tiempo?

best-time-tracking-tools-FI

El mejor software de gestión de tiempo debe ser capaz de manejar grandes equipos, muchos clientes y muchos proyectos simultáneamente, así como tambíen de hacer una línea de tiempo de la administración del proyecto. Pero más allá de un producto que funcione bien para capturar el tiempo, debemos pensar qué sucede con dicha información: ¿Cómo comienza como una estimación, cómo se realiza el seguimiento y, una vez realizado el seguimiento, cómo se factura?

Al elegir la mejor herramienta de gestión del tiempo, vale la pena analizar el flujo de trabajo de tu agencia o estudio, y pensar en la experiencia de como un todo, de extremo a extremo, desde la persona que crea el presupuesto hasta la persona que hace el trabajo y la persona que lo factura. ¿Cómo encaja todo esto?

Entonces, ¿qué se necesita para gestionar bien el tiempo? Hemos identificado cinco aspectos clave del software de administración de tiempo que creemos que facilita la administración de proyectos digitales.

  • ¿La gente realmente lo usará? El software debe verse bonito y ser realmente fácil de usar.
  • ¿Integra la administración de tiempo fácilmente con proyectos y tareas? Necesita vincularse a una fuente de confianza para los clientes, proyectos y tareas en línea.
  • ¿Se integra con estimaciones y seguimiento? Debería crear fácilmente una estimación o presupuesto del proyecto, y luego ser capaz de realizar un seguimiento de la estimación frente a los reales con informes y análisis visuales.
  • ¿Se integra bien con la facturación? Debe ser fácil convertir los informes y datos reales del proyecto en estimaciones para enviarlas a los clientes.
  • Debe integrarse bien con aplicaciones de terceros: Particularmente útil es la capacidad de integración con software de contabilidad como Quickbooks o Xero.

Best for visual project planning

  • 14-day free trial + free plan available
  • From $8/user/month (billed annually, min 3 seats)
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Rating: 4.7/5

monday.com is a project management software with time tracking features that has done away with a lot of the trimmings of typical management tools and focused on simple, visually intuitive layouts that help clarify the sequence of work.

Why I picked monday.com: I think monday.com is great tool. You can use it to track project billable hours, employee productivity, and invoicing. More than being a time-tracking solution, you can also use it for your employee productivity needs. You can easily assign owners to new tasks, prioritize each item, set due dates and know exactly how every working hour is spent on each project and task. You can also keep track of time on their mobile app.

Overall, monday.com is a highly customizable software that I would definitely recommend using to help handle your projects, collaborate in real time, and track time so you can provide more accurate information to the client.

According to my research, time tracking is available on monday.com's Pro and Enterprise plans and has to be added to each board as a column.

monday.com Standout Features & Integrations

Features include dashboards, automation, file management, collaborative documents, resource management, forms, time-tracking, in-app chat, and reporting.

Integrations include business apps like Slack, Google Drive, Gmail, Google Calendar, Harvest, Jira, GitHub, Trello, Dropbox, Typeform, and many more, accessible via Zapier.

Best for on-the-go mobile teams

  • 14-day free trial + free plan available
  • From $29/month for 30 users (paid annually)
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Rating: 4.3/5

Connecteam is a workplace software company that offers products for operational, communication, and skills management. The operational platform facilitates time tracking and employee scheduling.

Why I picked Connecteam: I am particularly impressed by Connecteam's operations management software, which offers a unique approach to time tracking, scheduling, and task management features. Employees can log their time in the system and it even provides GPS tracking to keep managers updated on the whereabouts of staff. You can also assign shifts and tasks to employees, and oversee their work with forms and checklists.

I also admire how the Connecteam's software can be connected with a payroll platform so you can easily use schedules and timesheets for pay administration. Additionally, I'm always on the lookout for customizable features, and Connecteam offers several customization tools for your team's unique tasks and timesheet needs.

Connecteam Standout Features & Integrations

Features include time tracking, scheduling, GPS tracking, Geo-fencing, schedule templates, shortcuts, task management, forms, and checklists.

Integrations include Paychex, Xero, Gusto, QuickBooks Payroll (online + desktop), Google Calendar and others.

Best for remote team monitoring

  • 7-day free trial
  • From $8/employee/month
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Rating: 4.8/5

Insightful is a workforce analytics suite focused on time tracking. It's both easy to navigate and pretty advanced, with remote team monitoring features like auto-grab screenshots and web usage tracking. For this reason, I think it's a useful tool for remote businesses that are scaling quickly—you can start with something relatively basic and adopt more advanced plans as you scale.

Why I picked Insightful: I chose Insightful as one of the best time-tracking tools because of its user-friendly interface and integration with various project management tools. The platform is well-designed and easy to navigate, making it a great choice for anyone who is new to time-tracking software in my opinion.

Insightful Standout Features & Integrations

Features include project-specific and task-specific time tracking, real-time monitoring, productivity tracking, productivity labels for tasks, time & labor budgeting tools, and detailed reports to help managers understand how much time their team spends on different projects. This allows project leaders to identify areas where they can improve their team's productivity and optimize their workflow. Additionally, Insightful can track billable hours, non-billable hours, and hourly rates, making it easier to invoice clients accurately.

Integrations include various project management tools like Asana, Jira, Slack, Trello, and others.

Best for global time management

  • 14-day free trial
  • From $6/user/month
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Rating: 4.3/5

Replicon is a time tracking and timesheet software with a project time tracking product suite. This suite can help you manage project hours and costs, paid time off, and track billable hours and project expenses.

Why I picked Replicon: I chose this tool for the list because of its intelligent time tracking feature, which leverages AI and machine learning to help populate timesheets for employees based on the apps they use. The app will track employee activity across different platforms and pre-fill timesheets for them. Additionally, it will reconstruct the work week across multiple projects. Based on my research, it seems like all your people will have to do is review and submit, which will save you both hours of administrative tasks and money.

Replicon also has a mobile app that you can use to track time from any device. This makes it easy to track time while you are away from your computer, but also makes use of mobile device capabilities to expand its functionality. For example, you can take a pic and add it to your expense report using the phone's camera. I think that this feature makes Replicon perfect for employees on-the-go, since it can help them track their time quickly, easily, and without needing access to a computer.

Replicon Standout Features & Integrations

Features include approval workflows and intelligent routing for time off requests. This ensures that employee requests get handled by the appropriate people and expedites the approval process. Another feature I like, especially for teams that work on the field, is its real-time GPS tracking and geofencing capabilities.

Integrations include SAP, ADP, Salesforce, Slack, Quickbooks, Jira, ServiceNow, Xero, Workday, Myob, Adobe XD, and Bamboo HR.

Best for resource management features

  • Free demo
  • Pricing upon request
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Rating: 4.1/5

Kantata time tracking software is designed to help individuals and businesses efficiently manage and monitor their time and workload. The software can help users understand how their team's time is being utilized. These insights can be invaluable for optimizing workflows, identifying time-wasting activities, and improving overall efficiency.

Why I picked Kantata: I chose Kantata for this list because it goes beyond simple time tracking by offering time budgeting and forecasting capabilities. Users can set time budgets for specific tasks or projects, allowing them to allocate time and resources effectively. I also love how the software provides real-time updates on time spent, remaining time, and progress towards budgeted goals. In my experience, these types of features enable users to proactively manage their time, prioritize tasks, and more accurately meet deadlines.

Kantata Standout Features & Integrations

Features include intelligent time tracking, productivity analytics, focus mode, GPS tracking, and customizable privacy settings.

Integrations include Slack, Trello, Salesforce, Sage, Jira, Quickbooks, Xero, NetSuite, Genpact, and Google Calendar.

Best for visual resource planning

  • 30-day free trial
  • From $7/user/month (billed annually)
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Rating: 4.2/5

Hub Planner is a cloud-based, customizable software tailored for project planning, resource scheduling, and time tracking. It provides companies with tools that allow them to create and implement effective blueprints for project development teams and other employees.

Why I picked Hub Planner: In my opinion, Hub Planner is best suited for SMBs and large enterprises that want to move on from traditional spreadsheets when managing teams, resources, and schedules in various geographically distributed locations. The software features smart timesheets that provide robust time tracking and dynamic reporting modules. The smart timesheet tool is designed with intuitive usability in mind, offering users a user-friendly and efficient employee time tracking solution.

Hub Planner’s Timesheets module has a smart design that ensures better visibility for project managers, as it delivers a detailed picture of both the actual time and scheduled time worked by staff members. It also has charts and graphs that I believe managers and team leaders could use to provide a visually interactive overview of team performance and available resources.

Hub Planner Standout Features & Integrations

Features include project planning, resource scheduling, timesheets and approvals, as well as advanced reporting and analytics. In addition, the software provides users with a complete overview and control over their active projects and resources within a unified system.

Integrations are available by connecting Hub Planner to a paid Zapier or Zoho Flow account.

Hub Planner offers an excellent free trial version you can test out before fully investing in it.

Best for attendance management

  • Free demo available
  • Pricing upon request

TimeClock Plus is a time and attendance software that's designed to help you manage your employees' time and attendance, leave and absence, and a whole lot more. It's a comprehensive solution that's designed to make your life easier, whether you're a small business owner or a manager in a large corporation.

Why I picked TimeClock Plus: This tool stood out to me because it's not just about tracking time, it's about managing your workforce in a way that's efficient and effective. I particularly admire how the tool lets you monitor time tracking, and attendance, see exactly where your employees are using geolocation, and handle time off requests such as vacation, sick time, FMLA, and others.

TimeClock Plus Standout Features & Integrations

Features include its advanced leave module that lets you enforce leave policies while automatically handling your processes with a fair and optimized system. Additionally, the overtime management module stands out to me because of the many customizations you can make to the conditions around overtime, including varied overtime thresholds and weighted overtime.

Integrations include over a hundred payroll solutions like ADP, BAI, Ascentis, Accra, Casamba, Cayenne, Ceridian, and Epicure. Also Quickbooks, Paychex, or even payroll modules from ERP systems like SAP, Sage, and NetSuite.

Best for invoicing and billing

  • 14-day free trial
  • From $10/user/month for a minimum of 5 users
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Rating: 4.5/5

BigTime is an expense and time tracking software designed for project managers, staff members, and stakeholders. The software can easily make time and expense entries using the platform’s smart timesheet, which has an auto-fill function for repetitious data entry.

Why I picked BigTime: What stood out most to me about BigTime was that its time and expense tracking software has customizable user rights for project managers and project leaders. They can restrict viewable timesheet information for staff members to minimize errors, accelerate the time entry process, and limit user access to sensitive data. Project managers can also use the tool to set up the required fields that team members must fill before saving their entries on the timesheet.

I also like that managers can access daily and weekly timesheet view options with user-defined workweek functionality. They also have the ability to rename, remove, or add columns on the timesheet, as well as tag specific fields as required. The software has flexible submission times with optional custom lockout periods for approvals. Users can tie their expenses directly to the corresponding projects for efficient tracking. They can track expenses directly to the internal records of individual projects or through the billable client project.

BigTime Standout Features & Integrations

Features include time and expense tracking, project budgeting, invoicing, revenue recognition, resource allocation, skills matching, and personalized analytics.

Integrations include API access to build custom integrations and pre-built integrations with QuickBooks, Lacerte, Sage Intacct, Jira, Salesforce, Slack, Google apps and Hubspot. Finally, it lets you access thousands of additional apps through a Zapier account.

Pricing for BigTime starts at $10 per user/month with a minimum requirement of five users, billed annually. There is also a 14-day free trial available.

Best for customizable dashboards

  • 30-day free trial
  • From $6.99/user/month
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Rating: 4.5/5

BeeBole Timesheet is an employee time tracking software for organizations of all sizes. With it, you can efficiently measure the time spent on clients, projects, and tasks, as well as control budgets, costs, and leaves of absence. 

Why I picked BeeBole: According to my research, BeeBole offers a one-click timer to track time, as well as a drag-and-drop interface, which makes it easy to build dashboards and reports you need. For example, you can quickly generate, share, and print reports on employee time, budget, margin and profit, in addition to more than 30 customizable KPI reports.

In general, I've noticed that this tool is really flexible with a lot of useful features for larger organizations—you can choose how users can clock in, with daily, weekly or monthly timekeeping options. Managers can use the approval workflow to approve time entries, vacation (etc), and you can do it in bulk as well to save time.

This isn't on my list of criteria, but it's worth pointing out that BeeBole’s timesheets are DCAA and GDPR compliant. Another useful feature for international companies is that you can use BeeBole in multiple currencies, as well as multiple languages, including English, Spanish, French, German, Portuguese, Italian, Polish, Hungarian, Czech, and Dutch.

BeeBole Standout Features & Integrations

Features include approval workflow, budgeting, overtime and PTO, time tracking, and accurate time reports by employee, team, and department.

Integrations include a fully documented API for you to integrate your application or service. You can also simply export your reports to CSV, PDF or Google Drive, which makes creating a professional-looking report (complete with your logo and graphics) pretty simple. The tool also integrates with Google Suite so everyone in your org can log in using their Google credential. In fact, this tool was the first timesheet app to integrate with Google Apps and its one of the top-rated for Google users. It’s compatible with Office 365 and SSO, too.

Beebole Timesheet costs $5.99/user/month.

Best for automatic time tracking

  • 14-day free trial
  • From $7/user/month
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Rating: 4.7/5

TimeCamp is a great time-tracking software (with freemium upgrades) that includes manual and automatic timesheets, a time diary, and automatic task detection capabilities.

Why I picked TimeCamp: I chose TimeCamp for this list because it integrates well with invoicing and is able to automatically produce invoices based on billable hours. There is an integrated payment gateway, and you can get a notification when a client views an invoice.

One of my favorite features of TimeCamp is their unique time management tools which give great insights into what people are actually doing. For example, TimeCamp can show a team the most time-consuming websites and applications they’re using, with productivity analysis and detailed history on how people spend their time by using automatic computer usage tracking. This also enables you to evaluate time spent on documents, even tracking offline activity and the ability to approve or reject timesheets.

TimeCamp also offers an excellent free plan, which I think makes it a great choice for users trying to manage their time without breaking their budget.

Timecamp Standout Features & Integrations

Features include time entries, multi-platform tracking, tags, goals, idle time tracking, weekly timesheets, guest accounts, and PDF reporting exports.

Integrations include project management favorites like Jira, Wrike, Trello, Podio, Basecamp, and Asana – invoicing including Xero, Quickbooks, and Free Agent, as well as Insightly, Wunderlist, and Zapier.

Timecamp is a great option for teams with limited budgets, as the free version provides unlimited users, projects, and tasks.

Tools Price
monday.com From $8/user/month (billed annually, min 3 seats)
Connecteam From $29/month for 30 users (paid annually)
Insightful From $8/employee/month
Replicon From $6/user/month
Kantata Pricing upon request
Hub Planner From $7/user/month (billed annually)
TimeClock Plus Pricing upon request
BigTime From $10/user/month for a minimum of 5 users
Beebole From $6.99/user/month
TimeCamp From $7/user/month
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Otras herramientas de software de seguimiento de tiempo que vale la pena considerar

¿Ninguna de las anteriores te funciona? Consulte la lista a continuación para obtener herramientas de software de seguimiento de tiempo adicionales:

  1. Toggl Track

    Best for its workload balancing

  2. Forecast

    Best for its AI capabilities

  3. Paymo

    Best time tracking software for small & medium teams

  4. TMetric

    Best for its 7-day activity tracking storage

  5. My Hours

    Best for small teams and freelancers

  6. Traqq

    Best for its free version with premium features

  7. ProjectManager.com

    Best for real-time monitoring of tracked time.

  8. Hubstaff

    Best employee time tracking for managing remote and field teams

  9. FunctionFox

    Best time tracking software for creative teams and agencies

  10. Projectworks

    Best for professional service providers

¿Necesitas Ayuda para Reducir las Opciones?

Esta herramienta es bastante útil. Nos hemos asociado con Crozdesk para brindarte acceso a su “Buscador de software”.

Si ingresas algunos de los detalles sobre tu proyecto y las funciones que buscas en una herramienta de administración de proyectos, generará una lista de herramientas que coinciden con tus preferencias. Sólo debes proporcionar tu correo electrónico y te enviarán una bonita guía en PDF con un resumen de las mejores coincidencias.