Las herramientas de gestión del tiempo son un dolor de cabeza. No solo para quienes hacemos las planillas horarias, sino también como gerentes de proyectos, tratando de administrar los presupuestos de los proyectos y lograr que nuestros equipos registren su tiempo con precisión. Las herramientas de administración del tiempo no sólo pueden ser molestas, sino también caras. En este artículo, estamos en la búsqueda de los mejores programas de gestión del tiempo gratis en español. Lo más importante es que estamos buscando el mejor software de gestión en su clase: herramientas tan buenas y fáciles de usar que la gente querrá enviar sus planillas horarias. ¡Imagina eso!
¿Por Qué es Importante el Software de Seguimiento de Tiempo?
Las herramientas de gestión del tiempo y el software de gestión de gastos no es lo que la gente llamaría “divertido” o al menos tolerable, pero es un mal necesario en el mundo de la agencia digital, para servicios profesionales y consultoría cuando estás cargando tiempo y materiales o facturando por hora y necesitas realizar un seguimiento del presupuesto. Del mismo modo, la facturación tampoco es “divertida”, pero es necesaria y requiere detalles precisos de las planillas horarias para funcionar.
Fundamentalmente, hay información de administración presupuestaria y financiera que se necesita para mantener un negocio vivo; Necesitamos conocer los aspectos esenciales del presupuesto del proyecto:
- ¿Estamos por encima o por debajo del presupuesto del proyecto?
- ¿Estamos en camino para llegar al tope presupuesto?
- ¿Cuánto se debe facturar al cliente?
- ¿Qué tan rentable es el proyecto / trabajo / cliente?
La información precisa de las planillas horarias también es importante para nosotros como gerentes de proyectos, por lo que podemos proporcionar estimaciones análogas apropiadas basadas en el desempeño del proyecto pasado. Para poder realizar una estimación correcta, debemos poder mirar hacia atrás a los datos de la planilla horaria, al software de administración de tiempo y evaluar cuánto se debe cobrar por el próximo proyecto. Necesitamos información confiable y precisa, y la gente debe usar sus herramientas de gestión del tiempo correctamente.
A menos que no tengas interés en el esfuerzo que conlleva entregar el proyecto, y la rentabilidad de tus proyectos, entonces no puedes evitar la molestia que son las planillas horarias, el software de gestión de tiempo y el informe de horas.
El problema es que si las herramientas de gestión del tiempo que estás utilizando son un poco complicadas y es un problema utilizarlas, entonces nadie querrá usarlas, y los datos que obtendrás de ellas resultarán ser casi inútiles.
Pero, ¿la gestión del tiempo y los informes deben ser una molestia siempre? Seguramente debe haber algunas herramientas de software de gestión de tiempo que lo hagan más fácil, ¿no?
¿Cuáles Son las Mejores Herramientas de Gestión del Tiempo?
El mejor software de gestión de tiempo debe ser capaz de manejar grandes equipos, muchos clientes y muchos proyectos simultáneamente, así como tambíen de hacer una línea de tiempo de la administración del proyecto. Pero más allá de un producto que funcione bien para capturar el tiempo, debemos pensar qué sucede con dicha información: ¿Cómo comienza como una estimación, cómo se realiza el seguimiento y, una vez realizado el seguimiento, cómo se factura?
Al elegir la mejor herramienta de gestión del tiempo, vale la pena analizar el flujo de trabajo de tu agencia o estudio, y pensar en la experiencia de como un todo, de extremo a extremo, desde la persona que crea el presupuesto hasta la persona que hace el trabajo y la persona que lo factura. ¿Cómo encaja todo esto?
Entonces, ¿qué se necesita para gestionar bien el tiempo? Hemos identificado cinco aspectos clave del software de administración de tiempo que creemos que facilita la administración de proyectos digitales.
- ¿La gente realmente lo usará? El software debe verse bonito y ser realmente fácil de usar.
- ¿Integra la administración de tiempo fácilmente con proyectos y tareas? Necesita vincularse a una fuente de confianza para los clientes, proyectos y tareas en línea.
- ¿Se integra con estimaciones y seguimiento? Debería crear fácilmente una estimación o presupuesto del proyecto, y luego ser capaz de realizar un seguimiento de la estimación frente a los reales con informes y análisis visuales.
- ¿Se integra bien con la facturación? Debe ser fácil convertir los informes y datos reales del proyecto en estimaciones para enviarlas a los clientes.
- Debe integrarse bien con aplicaciones de terceros: Particularmente útil es la capacidad de integración con software de contabilidad como Quickbooks o Xero.
monday.com is a project management software with time tracking features that has done away with a lot of the trimmings of typical management tools and focused on simple, visually intuitive layouts that help clarify the sequence of work.
monday.com features for managing projects include resource and project management, time tracking software, collaboration, and reporting features. For example, users can upload and attach files to cards, make comments, mention teammates, and more. It also offers a great project reporting dashboard that can collect data from multiple boards, allowing better tracking abilities of progress.
And while monday.com doesn’t offer a complete set of tools for project accounting and invoicing solution as other tools, you can use monday.com to track hours, timelines, and invoices. You can assign owners to new tasks, prioritize each item, set due dates and know exactly how much time is spent on each project and task. You can also keep track of time on their app.
monday.com’s integrations include business apps like Slack, Google Drive, Gmail, Google Calendar, Jira, GitHub, Trello, Dropbox, Typeform, and many more, accessible via Zapier.
You can try monday.com for free.
- freemium version
- Traqq is currently offered in beta and is free to use with no functionality limitations.
Traqq is a free employee time-tracking program that boosts productivity and performance via automated monitoring tools like screenshots, screen recordings, team activity levels, app, and web monitoring.
The time tracker works both online and offline, on Windows and Mac systems, and syncs all your data when you have a good Internet connection. Measure and analyze the activity levels of everyone on your team with online timesheets, find your best-performing employees, and coordinate your least-performing ones.
Screenshots and screen recordings can be enabled or disabled by the account owner and are taken in the background with no distraction to ongoing work. The quality of collected screenshots and video clips is intentionally blurred to the extent that would prevent sensitive and personal information (such as private messages or passwords) from being visible. However, you can still get a good idea of the employee’s activity.
Traqq allows you to monitor typing and clicking for accurate activity stats and get a real insight into your team’s productivity. With the app and website monitoring feature, managers can find out what apps or websites employees use over their workday.
You can add people to groups, give them different access rights and easily create various reports to build a full image of team performance. There is also the option to change the recorded time if you forget to turn the tracker on/off or you encounter unexpected circumstances.
Traqq takes personal information and user privacy seriously and uses government-level encryption for their protection.
10,000ft, a high-level project and resource management software, helps modern teams make confident decisions about project planning, team capacity, budget forecasting, team utilization, and hiring needs in real time.
Built-in timesheets, mobile time tracking, and expense tracking, enables you to create rich project reports by filtering project data with just a few clicks. Reports can give insight into historical data or offer a forecasted view of team utilization, actual vs. planned time reports, budget tracking, expense reports, and projects in the pipeline.
Over 1,000 of the most innovative companies in the world rely on 10,000ft, from 10-person shops and 100-person teams within global brands to 1,000+ person professional services firms. 10,000ft has been recognized for its design excellence with awards from FastCo, SXSW, IxDA + IDSA.
10,000ft easily integrates with a variety of internal workflows and software suites. Additionally, it provides a flexible API and Zapier integration that can connect with top operational tools for analytics, communications, PM, ERP, and finance.
With a unique project and resource matching feature, 10,000ft helps match team members to the project’s requirements according to different criteria like disciplines, skills, availability, and more.
Pricing starts at $25/month.
Wrike is a powerful, easy-to-use time tracking software trusted by 20,000+ organizations worldwide. The tool is suitable for teams with anywhere from five members to an unlimited number of members. It’s highly configurable and users can customize workflows, dashboards, reports, request forms, and more.
Wrike offers automatic timers and the ability to log time manually, as well as simple reports to see exactly how time is being spent each week. Users can drill down to an individual or project level. Wrike also features advanced reports for project or individual performance, resource management and allocation, and more. Schedule real-time insights to be sent to your inbox for a picture of overall time management.
Wrike has an easy-to-use, intuitive interface and navigation with distinct spaces, folders, and tasks. Toggle between the home screen and timesheets, dashboards, calendars, reports, and an activity stream for notifications and messages. Wrike has a dedicated help center with interactive training, videos, a ‘Getting Started’ guide, and a thriving community.
Wrike offers 400+ pre-built native integrations, including the most popular file management software from Microsoft, Google, and Dropbox, along with sales and marketing software from Salesforce and Marketo.
Pricing starts at $9.80 per user per month, although a free version is available. There are four different price points, including plans which offer the ability to invite free external collaborators to a paid account.
Paymo is a full-featured work management tool that pairs task management with advanced time tracking functionalities under an intuitive digital workspace. The platform is a popular option because it also integrates planning, resource management, and invoicing, to help you manage your entire workflow and ensure you’re getting paid fairly.
In Paymo, time tracking can be done either via an in-app web timer or manually through the Timesheets module, in case you forgot about the web timer in the first place. There’s also a free desktop widget available for those who are more comfortable working from their Mac, Windows, or Linux taskbar.
If you attend conferences or client meetings and still need to keep track of them, use the mobile app for Android and iOS. They also work offline, just in case you lack Internet connection.
Designers can use the Adobe CC Extension to track time within any Adobe tool with a 2017 or newer license (InDesign, Photoshop, InCopy, Illustrator, and Premiere), while working in parallel at their design sketches.
All time logs are instantly recorded into the Timesheets module to give you an accurate insight into how your team is spending their time. You can then easily turn them into time reports that will help you invoice your clients, spot any bottlenecks, and act as accurate benchmarks for your future projects too.
If you find yourself multitasking or forgot to start your tracker, use PaymoPlus as an automatic time tracking option. The tool tracks all the time spent within a browser tab, file, website, or software. All you have to do is hit Record and you’re all set. At the end of the day, what’s left is to pair up your time entries with their corresponding tasks or set up a rule to do this for you.
Paymo also provides different integration options with tools like Zapier, Google Apps, GrandTotal, or LambdaTest. To customize your own integrations, access Paymo’s API and build them to suit your team’s needs.
Paymo’s time tracking features are free to use for individual users, while paid plans start at $9.56/user/month with a 15-day free trial.
Forecast takes advantage of Artificial Intelligence (AI) to support your estimates in becoming better and more accurate. Total time spent on tasks will automatically be benchmarked against your estimates and the AI learns from this to improve future estimates, thereby reducing your risk of under- or over-estimating your projects. This will have a significant impact on the effectiveness of your resource planning, enabling you to improve your delivery and profitability.
Forecast is a full resource project management solution that lets you track time using any method you want. Effortlessly track time on the projects and tasks you are assigned, whether on the go using mobile iOS and Android apps or directly on the web. It’s great for distributed teams and has both daily and weekly timesheet views so you can track time the way that suits you. Set up weekly or daily reminders to ensure that everyone tracks their time correctly. Keeping track of budgets and estimates becomes second nature with Forecast.
Forecast is fully integrated with the most used web apps and they can seamlessly be installed from the app catalog. For instance, the deep Jira integration makes Forecast ideal as a time tracking and resource planning add-on. Forecast’s functionality covers a large spectrum of the capabilities needed to run and manage projects and people effectively, with as little overhead as possible. Forecast can tell you if your project is profitable, how much money your team is making and whether or not your favorite client is also bringing in the most for the bottom line.
Forecast is currently used in 40+ countries worldwide, by agencies, consulting companies, and enterprises – it has Lite, Pro, and Enterprise options that cost from $29/user/month (14-day free trial).
actiTIME is a time tracking software designed to keep track of hours spent on projects, and it also allows project managers to analyze hours and timesheets to make informed decisions about estimates, invoices, and more.
actiTIME allows you to create projects and allocate tasks to team members so you can keep track of time per project and per task. Project managers can collect data on employee performance, as well as project costs and revenues, and review it in reports and charts.
This tool also offers the ability to compare estimated vs. actual time, as well as the ability to use that information to create invoices and adjust estimates as needed. These features foster a comprehensive and objective analysis of individual and team performance.
actiTIME is highly flexible and configurable to a diverse set of needs and preferences. It can also be integrated with other project management apps through Zapier or their API.
actiTIME offers free plans for teams of up to three members. Paid plans start at $5/user/month, and a free trial is offered.
- 14 days free trial
- Premier plan starts at $50/month for the first user, plus $10 USD/month for each additional user
Built by creative professionals for the creative industry, FunctionFox has the tools to help you manage your projects effectively. Whether working solo or with a team, users can track billable and non-billable work. FunctionFox is designed to reduce your admin time and improve productivity.
Powerful time tracking tools allow you and your team to track time simply and efficiently on projects and clients. Use the timer function to track time as you work, or add time in manually. Time summaries can be reviewed in a daily, weekly, or monthly view.
In addition to time tracking features, FunctionFox also includes features for managing project timelines, budgets, and expenses to ensure that you are not over or under servicing clients.
FunctionFox is easy to use and made even easier with the tutorials and support provided. The tool provides dedicated onboarding, and all customer support is unlimited, ongoing, and included in the subscription cost. The FunctionFox website also includes a help center, and there are detailed help files included within the software itself.
Pricing for the FunctionFox Premier plan starts at $50 per month.
- Well-suited for creative teams and agencies
- Supports both billable and non-billable time tracking
- Built-in client retainer tracking
- Does not integrate with external programs like QuickBooks
- Gantt charts and to-do lists only available through the Premier and In-House plans
Actually is a simple and easy to use time tracking tool. This software is suitable for small and medium-sized teams working with projects. Actually, it is easy to enter project hours on desktop and mobile without the frustration of complex forms, timesheets and user interfaces.
It is easy to input hours and view flex time balance. Managers can see missing time entries and check the overall hours by person or by the project. Team and individual flex time balance can be connected to different calendars for holidays—one can even create a calendar of their own. Actually also supports individual workday lengths fluctuating over time. This makes it really easy to track and report the hours of part-time employees. Reporting needs are met quickly with Actually’s dynamic reports.
Actually’s look and feel is fresh and modern, with an easy to use interface design.
Actually provides a simple to use JSON API for retrieving all the data you need for your reporting and other master systems. Actually can also be used for larger teams alongside existing ERP/PSA systems. Actually is also integrated into Silverbucket, the resource planning software, for the combination of agile and extensive project resource planning and hour tracking.
Pricing starts from approximately $4/user/month. 30 days of free trial available.
- 15 days free trial
- From $4.50/user/month and $3.60/user/month for nonprofit organizations
Timesheets.com is a fully-featured time tracking software tool, complete with hourly time clock, project time, mileage and expense tracking, time off / vacation, and stacks of powerful HR functionality to support managing your team. Timesheets.com is easy to use and they offer the option to brand the service with your logo.
Timesheets.com integrates fully with projects and tasks and they offer flexible entry options with tracking projects in real-time using timers feature, single project entries daily, or fill in their timesheet at the end of the week. Budgets are easily managed and reporting is simple with the ability to use live, up to the minute data to drill down to separate out specific employees, projects, and dates.
Timesheets.com has some pretty powerful HR tools if you’re looking for a more complete HR time tracking software solution that does more than just track time and expenses. The HR functionality includes powerful time off management with the ability to review accrued balances for vacation, and request approval for vacation time to manage and review the agency’s time off in a single view on a calendar. The HR functionality also includes a suite of standardized employee documentation including employee training manuals, performance reviews, staff communication, employee files, and notes.
Timesheets.com has a QuickBooks integration and the data can easily be exported for other accounting software.
Timesheets has a 15-day free trial for all users. Once activated, pricing starts at $4.50/user/month and $3.60/user/month for nonprofit organizations.