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Tool Review: Wrike – Project Management Software

Could Wrike be the answer to your project management software woes? A growing number of big digital companies like Paypal, Gapgemni and Hootsuite seem to think so – they’ve begun using Wrike as a project management software solution to manage their digital projects.

We all know how on large projects, with lots of resources, stakeholders, dependencies and complexity you’re going to find yourself drowning if you’re not equipped with the right tools. While Google Docs, Trello, and Asana work great with a small team, you’ll find yourself needing to introduce more tools that all contain similar and often linked information to keep your sanity while managing larger projects.

So why is Wrike becoming so popular? You’ll soon discover a lot of the positive sentiment is because Wrike is more than just a one-trick pony.

Wrike feature summary:

Wrike is an all-in-one project management and collaboration software. It gives complete visibility of where your project is at with a visual timeline which you can edit with dependencies. Wrike helps accelerate project delivery by helping your resources to prioritize their tasks and connects the tasks with discussions, files, and emails to your project plan. Combined with the integrated time tracking, you get a real-time view of the project at any time (even on your mobile) and can keep your team on track without time-intensive status meetings.

Wrike features:

  • Task management
  • Interactive Gantt chart
  • Workload management
  • Time tracker
  • Discussions
  • Real-time newsfeed
  • Document collaboration
  • 30+ integrations including two-way sync with Github & Jira
  • Email integration
  • iPhone and Android apps
  • Customized reports

Add on features available for Wrike:

  • Wrike Resource – Resource management
  • Wrike Proof – Asset Review & Approval
  • Wrike Publish – Digital Asset Management
  • Wrike Analyze – Analytics & Reporting

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Wrike Review

Wrike helps you see the tasks, projects and project portfolio

With multiple teams and multiple projects running concurrently, Wrike’s real-time dashboard keeps you on top of your team’s work without extra email and status meetings. There’s a handy resourcing overview to show you at a glance, who’s working on what, the dependencies and duration for the task, and when it should be completed. It helps you build repeatable processes, streamline operations, and get real-time visibility into the status of specific clients, projects, and key milestones.

Team collaboration is taken to a new level

A common challenge in agencies is where one team passes off to another team and then loses sight and track of what’s going on. With Wrike, your team can collaborate on projects in real-time and are more engaged because they know exactly what to do and how their work connects to the work of others on the team. As tasks are handed off, new contributors get the complete context, access to previous decision-making discussions, and relevant files are already attached, so they have all the info they need.

Time tracking at the click of a button

Wrike has a handy built-in time tracking system. It helps you keep track of the hours spent on tasks and projects, and evaluate the effectiveness of your employees. You can easily start, stop, pause, and edit with comments all time entries. This is a time reports area that will help you create payrolls, bill clients and pay contractors.

Wrike Professional vs Enterprise – which should you choose?

There are two versions; professional and the enterprise version. The version you choose depends on your needs but in short, I’d recommend the enterprise version as it’s significantly more powerful and overall better value. The Wrike professional version is being akin to other task management applications like Asana, Brightpod, or Basecamp. It’s good for small teams and basic task management with the ability to:

  • Track tasks
  • View project on a timeline
  • Live collaborative editor
  • Email integration
  • Mobile applications

The enterprise version really is much more powerful, it really is like Asana on steroids, built for teams looking for advanced work management with all the pro features but also:

  • Budgeting and resource tracking
  • Custom reporting and analytics for tasks or projects
  • User grouping and administration
  • Advanced integrations & security

Wrike Pricing

Wrike pricing is based on the functionality you require, and the number of users you need. It’s actually free for up to 5 users, which makes it a great free project management software solution if you’re a small team just starting out. 2020 pricing for Wrike is as below

  • Up to 5 users – Free
  • Professional: 5 – 15 users: $9.80/user/month
  • Business: 5 – 100 users: $24.80/user/month
  • Marketers: 5+ users: $34.60/user/month
  • Enterprise: not listed

Wrike add-on pricing

  • Proofing and approvals – $9.80/user/month
  • Github & Jira integration – free
  • For teams of more than 20 users, they also provide on-boarding for an additional fee.

Wrike review vs Basecamp

A commonly asked question is how does Wrike stack up against Basecamp? The truth is, they’re very different systems so comparing basecamp with Wrike is actually pretty straightforward. Wrike does all that Basecamp does, and much, much more.

Everyone loves Basecamp – it’s reasonably cheap – and well designed and simple, which makes it easy to learn, navigate, and use. But while it’s more expensive, Wrike has a huge advantage in terms of capabilities, so while it may take longer to learn, you can customize it to manage many more aspects of your projects. In deciding whether you should choose Wrike or Basecamp you should consider if you want a system built for power and customization – Wrike, or do you want a system that’s easy to learn but that really doesn’t offer much in terms of functionality – Basecamp.

Sign up

The Wrike sign-up process is remarkably straightforward, you simply enter your email address, click on a link in a confirmation email and after adding your contact details, you’re away – you don’t have to provide your credit card details! Helpfully, you’ll find that there’s live chat built into the Wrike application so if you run into any snags, help is never more than a click away.

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By Ben Aston

I’m Ben Aston, a digital project manager and founder of I've been in the industry for more than 15 years working in the UK at London’s top digital agencies including Dare, Wunderman, Lowe and DDB. I’ve delivered everything from film to CMS', games to advertising and eCRM to eCommerce sites. I’ve been fortunate enough to work across a wide range of great clients; automotive brands including Land Rover, Volkswagen and Honda; Utility brands including BT, British Gas and Exxon, FMCG brands such as Unilever, and consumer electronics brands including Sony.

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1 Comment

  • Great review for a great tool. Wrike has been out there for a while and it's a solid one. As for project management, our team at Zenkit created a free online tool to do so and we would love to have your feedbacks about it: