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Steigere die Effizienz deines Teams: Die beste Workflow Management System 2021

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Ein solides Workflow-Management-Tool dient als Leitfaden für den aktuellen Stand der Projektaufgaben, die im Laufe des Projekts durchgeführt werden müssen. Die Projektergebnisse werden dabei in ihrer Gesamtheit durch verschiedene Prozesse, Kontrollen und Bilanzen geformt.

Die Vielfalt der BPM-Tools allein reicht aus, um dich zu überwältigen! Wir nehmen die folgenden Tools unter die Lupe:

  1. monday.com - Best workflow management software for process visualization
  2. Cflow
  3. Kissflow - Best enterprise workflow management software
  4. Wrike - Best workflow management software for scaling organizations
  5. Unito - Best workflow management tool for collaboration across multiple tools
  6. Admation - Best agency workflow management software
  7. Orchestly - Best workflow management software for optimizing processes
  8. Quixy - Best no-code workflow management software
  9. TeamGantt - Best For Creating Drag And Drop Gantt Charts
  10. Process Street - Best For Automating Scheduled Tasks
  11. Formstack - Best For Small Teams
  12. ProWorkflow - Best For Visual Deadline Tracking
  13. Gain - Best For Social Media Workflows And Approvals
  14. Screendragon - Best workflow management software for large global teams
  15. Clarizen

Workflow Software DPM Logo SoupDie Workflow-Management-System fügt deinem Workflow eine Struktur- und Transparenzebene hinzu. So kannst du Ideen in Produkte und Konzepte in Prozesse umsetzen. Diese Tools helfen dir, sicherzustellen, dass das Projekt ordnungsgemäß durchgeführt wird und die Qualität des Projekts erhalten bleibt. Sie unterstützen dich bei der Planung von Aufgaben, der Zusammenarbeit mit anderen, der Verwaltung von Workloads, der Erstellung und Freigabe von Dokumentationen und der Auswertung von Fortschritten. Heutzutage ist die Workflow-Management-Software ein Muss, um Teams zusammenzuhalten, insbesondere angesichts der wachsenden Komplexität und Schnelligkeit unserer zahlreichen, verteilten Mitarbeiter.

Mit den neuen Möglichkeiten der Automatisierung und der Verfügbarkeit nützlicher Daten für die Entscheidungsfindung lassen sich so viel bessere Ergebnisse erzielen als mit einer To-Do-Liste. So kannst du dein Team mit einem umfassenden Ökosystem von Business Process Management Tools (BPM-Tools) unterstützen, um effiziente, optimierte Arbeitsabläufe zu schaffen.

Der Trick dabei ist, zu wissen, wie du die beste Workflow-Management-Systeme für dein Team, deine Geschäftsziele und dein Budget auswählen solltest. Hier ist eine Zusammenstellung der besten Workflow-Management-Software zusammen mit den wichtigsten Kriterien, die bei der Auswahl eines Workflow-Tools zu berücksichtigen sind.

Was leistet eine Workflow-Management-System? (Und wie kann sie dir helfen?)

Was ist eine Workflow-System?

Im Grunde genommen ist ein Workflow-Management-System (WMS) eine Zusammenstellung von Funktionen zum Einrichten, Ausführen und Überwachen von Geschäftsaufgaben.

Was tut eine Workflow-System?

Workflow-Management-System hat viele Namen – man könnte sie als BPM-Software oder einfach als Prozessmanagement-Software bezeichnen. Unabhängig davon, wie du sie nennst, bieten alle Workflow-Tools eine Benutzeroberfläche, um deinen Workflow visuell darzustellen und die vielen beweglichen Elemente zu optimieren.

Ways - Workflow Management SoftwareFreelancer, Agenturen, Unternehmen und alle anderen können von einem Workflow-Tool profitieren. Ziel ist es, die Produktivität zu steigern, Kosten zu senken, die Kommunikation zu verbessern und einen reibungslosen Informationsaustausch innerhalb eines Projekts zu ermöglichen. Mit Workflow-Management-Software kann man von der Terminüberwachung auf individueller Ebene bis hin zur Automatisierung wiederkehrender Aufgaben auf Projektebene sowie der Bewertung und Optimierung der Projektleistung auf Geschäftsebene alles tun.

Eine Workflow-Software automatisiert diese Prozesse. Es trägt zu einem BPM-Framework oder -methodik bei.

Was ist ein BPM Framework?

Ein BPM-Framework (Business Process Management) ist ein prozessorientiertes Framework, das die Definition und den Einblick in die koordinierten Aufgaben eines Unternehmens ermöglicht.

Was ist BPM-Methodik?

Die BPM-Methodik zielt darauf ab, die Unternehmensprozesse von Anfang bis Ende zu vereinfachen, um Produktivität und Effizienz zu steigern. Die BPM-Methodik umfasst die Analyse von Geschäftsprozessen, die Erstellung neuer Frameworks und die Überwachung von Prozessen zur kontinuierlichen Optimierung.

The Digital Project Manager ist Mehr zu den Features und Funktionalitäten voner-unterstützt. Wenn du durch die Links auf unserer Website klickst, erhalten wir möglicherweise eine Provision. Mehr Informationen.

Die beste Workflow-Management-Software, um die Effizienz deines Teams zu steigern

Featured - Workflow Management Software

At the bottom of the post, we include a table summarizing basic info about the tools described in this article as well as an explanation of our selection criteria, so you can understand how we made this list of workflow management software.

The Best Workflow Management Software To Boost Your Team’s Efficiency

monday.com logo - Steigere die Effizienz deines Teams: Die beste Workflow Management System 2021
  • 14 days free trial
  • From $17/2 users/month

monday.com - Best workflow management software for process visualization

monday.com screenshot - Steigere die Effizienz deines Teams: Die beste Workflow Management System 2021

Visualize workflow processes step-by-step and set clear timeframes for projects, tasks, and processes.

monday.com, an award winning platform, is one of the few workflow tools that prides itself on ‘not being a project management tool’! They’ve done away with a lot of the trimmings of typical workflow tools and focused instead on a structure and views that help clarify the sequence of work that needs to be done.

You put tasks on a board, and then you add in the steps you’ll need to take to get it done. It’s vaguely similar to a spreadsheet (a nicer-looking one)— if you’re currently using spreadsheets for project management, monday.com is a good choice because it can round out your workflow with alerts, notifications, integrations, and automated processes. monday.com’s features include a customizable task board for managing task status, assignee, due date, hours spent, and more.

The tool offers multiple views of work—view by list, by geographical map, on a Kanban board, and others. It also offers a great project dashboard with a Gantt chart style overview for checking all projects that are underway.

Apart from that, monday.com enables big picture views using dashboards that collect data from multiple boards, allowing better tracking abilities of progress. It doesn’t offer much in the way of financial reporting, though, so for budget-related reports you’d want to look at 3rd party integrations.

monday.com’s integrations include Slack, Google Drive, Gmail, Google Calendar, Jira, GitHub, Trello, Dropbox, Typeform, and many more that are accessible via Zapier. For help setting up integrations, the company’s customer support is available 24/7 by phone or email.

monday.com pricing starts at $17/month for two users.

Summary of monday.com:

  1. Automation: Pass
  2. KPI Reports: Pass
  3. Deadline Tracking: Pass
  4. Integrations: Pass

Pros

  • Huge focus on collaboration
  • Long list of supported integrations
  • Spreadsheet-style pulses for task progress

Cons

  • Complex pricing rubric
  • No single-user plan
Cflow logo - Steigere die Effizienz deines Teams: Die beste Workflow Management System 2021
  • freemium version
  • Free trial
  • From $5/user/month

Cflow

Cflow screenshot - Steigere die Effizienz deines Teams: Die beste Workflow Management System 2021

Set up and view all workflows in one place, and set reminders and notifications for your team.

Cflow provides a simple way to automate business processes within companies. It is a no-code BPM software that comes with a prebuilt workflow library that can be used by organizations to increase productivity and reduce costs. It is ideal for SMB’s that wish to automate approval-based processes such as Capex requests, Check Payment Requests, Leave Approvals, Purchase to Pay, Invoice Approvals, and so on. It provides a ton of features at an incredible price, with insane support that goes a long way in ensuring customers are successful in their workflow automation goals. Here is how it is different –

  • True zero-code BPM, with transparent pricing, rich feature set, and intuitive interfaces
  • Freemium model with an extensive knowledge base and video tutorials
  • Automates your workflows in no time, by yourself or using our concierge service

Cflow ensures work gets done on time. Set the deadline for completing a task and configure to send email notifications automatically to remind task owners. It lets you configure the sender’s email address to send the notification emails from your own domain, thereby providing an extraordinary level of customization.

Cflow provides a configuration for the automatic backup of individual workflows and rules. Our email-based approval feature, combined with fully customizable email templates, provide an incredible level of flexibility to the users. It also provides multiple form factors and options for interaction – web, laptop, desktop, mobile and email. Our intuitive user interface provides simple cues for layman customers to interact easily and quickly come up to speed. Here are a few salient points-

  • Simple 2-step workflow creation
  • Visual drag & drop form builder
  • Extensive knowledge base and video tutorials

Cflow provides a direct connection with 1000’s of apps via Zapier. Cflow also has direct connections with Slack.

Tool costs from $5/user/month. They also offer a free trial, freemium, demo information

Summary of Cflow:

  1. Automation: Pass
  2. KPI Reports: Pass
  3. Deadline Tracking: Pass
  4. Integrations: Pass

Pros

  • Simple wizard-driven workflow builder
  • User-friendly rules engine
  • Excellent customer support

Cons

  • Working with a lot of data may cause request processing
  • Graphical reports not available in mobile app
Kissflow logo - Steigere die Effizienz deines Teams: Die beste Workflow Management System 2021
  • 14 days free trial
  • From $360/30 users/month

Kissflow - Best enterprise workflow management software

Kissflow screenshot - Steigere die Effizienz deines Teams: Die beste Workflow Management System 2021

Track workflow, processes, and utilization across your organization.

This is the buffet of workflow management software. Combining projects, cases, and collaboration with its core functionality, workflows, Kissflow offers a unified digital workplace for all forms of work, both manual and automated. The visual interface lets users drag and drop elements to create any number of apps without any coding. Users can either build on top of apps spanning across multiple categories like HR, Finance, or Procurement in their gallery or build one from scratch.

The platform is highly intuitive and requires little to no effort to learn. The customizable workflows and dynamic routing let users adapt when requirements change or as teams scale. Users can prioritize work and easily delegate work to team members. Users get instant notifications when an item is complete or requires action.

Further, users can identify bottlenecks, track task flows, and drastically improve efficiency. Kissflow is intrinsically connected with G-suite and users can make use of its open API to integrate with any other tool.

There’s nothing else quite like Kissflow on the market. This tool offers highly configurable, trigger-based workflows and advanced reporting features like KPI dashboards and ad-hoc reports configuration. Kissflow is a good tool for teams or projects whose makeup, processes, or framework can experience change at the drop of a hat.

However, for users who are building workflows that require more system-integrations rather than human tasks, Kissflow may not have all the features required.

Kissflow starts at $360/month for up to 30 users and offers a 14-day free trial.

Summary of Kissflow:

  1. Automation: Pass
  2. KPI Reports: Pass
  3. Deadline Tracking: Pass
  4. Integration: Pass

Pros

  • Holistic, comprehensive task modeling
  • Loads of configurable features
  • Community feedback voting for roadmap features

Cons

  • Not tailored for small organizations
  • Could use a better commenting system
Wrike logo - Steigere die Effizienz deines Teams: Die beste Workflow Management System 2021
  • freemium version
  • 14 days free trial
  • From 9.80/user/month

Wrike - Best workflow management software for scaling organizations

Wrike screenshot - Steigere die Effizienz deines Teams: Die beste Workflow Management System 2021

See team workloads in a calendar view to keep track of deadlines.

Wrike is an intuitive workflow management software suitable for teams of five or more, and offers an unlimited number of users. As a highly configurable software, users can customize workflows, dashboards, reports, and request forms.

Wrike’s simple interface enables users to switch between Kanban boards, interactive drag-and-drop Gantt charts, and traditional workload views for visualizing priorities. Wrike also features powerful automation, with custom request forms that auto-assign tasks, push notifications, and deadline tracking.

Users can get advanced insights with KPI reports, resource management and allocation, and more. The tool also offers a variety of different solutions depending on the type of team or organization, including marketing teams and professional service teams.

Wrike offers more than 400 native integrations, including popular file management software from Microsoft, Google, and Dropbox, along with sales and marketing software from Salesforce and Marketo.

Wrike costs $9.80/user/month. There are four different price points, including a free version and plans with the option to invite free external collaborators to a paid account.

Summary of Wrike:

  1. Automation: Pass
  2. KPI Reports: Pass
  3. Deadline Tracking: Pass
  4. Integration: Pass

Pros

  • Holistic, comprehensive task modeling
  • Loads of configurable features
  • Many different ways to view the same data

Cons

  • Not tailored for small organizations
  • Could use a high-level roadmap tool
Unito logo - Steigere die Effizienz deines Teams: Die beste Workflow Management System 2021
  • 14 days free trial
  • From $10/month for 5 users

Unito - Best workflow management tool for collaboration across multiple tools

Unito screenshot - Steigere die Effizienz deines Teams: Die beste Workflow Management System 2021

Build bidirectional workflows to sync information across your favorite work management tools.

Unito is a workflow management platform that lets you build two-way workflows between the world’s most popular work management tools. Unito allows you to sync everything from tasks, assignees, comments, attachments, or custom fields across the tools you use for your daily work.

Where most integrations on the market are limited to one-way automation, Unito’s integrations create deep, two-way relationships. Users can create rules that allow them to fully customize their workflows and control the flow of information between tools.

Unito’s approach empowers teams to collaborate seamlessly across multiple work management tools. For example, users might set up workflows such as the ability to create Jira issues right from a Trello board, use an Asana project to gather and consolidate information from other tools, or keep clients in the loop by syncing progress reports to their tool of choice.

To date, Unito’s integrations include Asana, Jira, Trello, GitHub, GitLab, Wrike, HubSpot, Basecamp, Bitbucket, Jira Service Desk, Zendesk, ClickUp, monday.com, Smartsheet, Teamwork, and Airtable.

Unito offers a 14-day free trial (no credit card required). Plans start at $10/month for five users.

Pros

  • Visual, no-code workflow designer
  • Deep and easy to use integrations
  • Thorough onboarding process and dedicated customer support

Cons

  • Analytics aren’t as robust as other solutions
  • Can have a bit of a learning curve
Admation logo - Steigere die Effizienz deines Teams: Die beste Workflow Management System 2021
  • Free demo and trials available
  • From $30/user/month

Admation - Best agency workflow management software

Admation screenshot - Steigere die Effizienz deines Teams: Die beste Workflow Management System 2021

Team members can view deliverable status and easily understand where an item is in the approval process.

Admation is a project management software made for marketing teams and agencies that want the benefit of multiple features rolled into one comprehensive tool. Combining project, resource, and approval workflow management, Admation enables users to manage the full production cycle of their campaigns, from project set up to resourcing to managing the entire approval workflow.

With a user-friendly interface, Admation offers an exceptional range of project tracking software features and tools. A central dashboard enables you to have complete visibility over your projects and resources while offering an intuitive framework from which to manage all facets of your work.

Features include briefing templates, project resource templates, project timelines, scheduling and assigning tasks, document approval, capacity planning, department dashboard & calendar, resource allocation, timesheets and time tracking, a complete brand archive, permissions & access levels, tags & keywords, a secure digital storage system for your finalized ads, and more. Integrations include email systems and Mediaocean, formally BCC, which is ad agency finance software.

Admation costs from $30 per user per month and offers a free demo and free trial upon request.

Summary of Admation:

  1. Automation: Pass
  2. KPI Reports: Pass
  3. Deadline Tracking: Pass
  4. Integration: Pass

Pros

  • View extensive history for each job
  • Great for proofing material
  • Track reviews and approvals
  • Easily manage updates and changes

Cons

  • Custom reporting tools limited to Enterprise Plan
  • Can’t batch download a project
Orchestly logo - Steigere die Effizienz deines Teams: Die beste Workflow Management System 2021
  • 15 days free trial
  • From $8/user/month

Orchestly - Best workflow management software for optimizing processes

Orchestly screenshot - Steigere die Effizienz deines Teams: Die beste Workflow Management System 2021

Users can view analytics, data, and statistics on progress, productivity, and project completion in order to assist with process optimization.

Orchestly is a workflow management software that helps automate, manage, and optimize routine business workflows and standard operating procedures on a drag and drop platform. Built for medium and enterprise businesses in any industry, it helps automate workflows across departments like HR, Marketing, Finance, IT, and Legal.

Customizable forms make it easy to capture business information. Both simple and complex workflows can be mapped as flowcharts in a few minutes on a drag and drop workflow builder that doesn’t require in-depth technical knowledge.

You can ensure accountability by assigning the right people to the right stages of a process. Contextual data like comments and attachments can be requested from users during the process. Decision making can be automated by setting if-then conditions to route the flow. Manual labour can be eliminated by automating stages based on condition or time. Process exceptions can be handled through business rules.

Requesters can track everything in real time, and stay updated on requests. Employees know exactly what should be done, and when. Ready-made reports give you powerful insights on your process bottlenecks and redundancies, and you can create your own process-specific reports to analyze and improve your operational KPIs.

Orchestly has an Active Directory and role-based access control. You can integrate with your other tools and build your own third party app extensions as widgets. You can also connect to other tools via Zapier and Zoho Flow. There is a marketplace with several pre-built extensions like Slack, Dropbox, Google Drive, and Zoho Sign as well.

Orchestly offers a 15-day free trial and has flexible user-based pricing that starts at $8/user per month. There is also an implementation team that can help you automate your organization’s workflows.

Summary of Orchestly:

  1. Automation: Pass
  2. KPI Reports: Pass
  3. Deadline Tracking: Pass
  4. Integrations: Pass

Pros

  • Modest per-user price
  • Native integration with Zoho
  • Great workflow visualizations (“Blueprints”)
  • Webhooks can send notifications to third-party applications

Cons

  • Dashboards aren’t customizable
  • Complex feature set has a learning curve
Quixy logo - Steigere die Effizienz deines Teams: Die beste Workflow Management System 2021
  • 21 days free trial
  • From $10/user/month when billed annually

Quixy - Best no-code workflow management software

Quixy screenshot - Steigere die Effizienz deines Teams: Die beste Workflow Management System 2021

Build and adjust workflows with Quixy's drag and drop builder.

Quixy is a user-friendly no-code business application platform that empowers users with no coding skills to automate workflows and processes. Users can assess, design, model, implement, monitor, and modify any processes using simple and efficient drag and drop design.

Quixy provides dozens of pre-built workflow applications for a variety of use cases such as CRM, project management, HRMS, travel and expense management, helpdesk and incident management, and much more. Quixy also offers automation options, and users can build custom workflows and processes to fit the needs of their team or department. The tool also includes capabilities for tracking project and task milestones.

The platform is rated Leader – Asia Pacific for No-Code Application Development on G2. The platform is ISO 27001 and SOC 2 Type 2 certified. Quixy’s API allows integration with other third-party apps and tools.

Pricing starts at $10/user/month.

Summary of Quixy:

  1. Automation: Pass
  2. KPI Reports: Pass
  3. Deadline Tracking: Pass
  4. Integration: Pass

Pros

  • Simple drag and drop workflow design
  • Excellent data tables and app referencing
  • Workflow building requires zero coding skills

Cons

  • No in app collaboration with other users in the workflow
  • More online help content welcomed
  • Could benefit from larger variety of app templates
TeamGantt logo - Steigere die Effizienz deines Teams: Die beste Workflow Management System 2021
  • freemium version
  • 14 days free trial
  • From $24.95/month

TeamGantt - Best For Creating Drag And Drop Gantt Charts

TeamGantt screenshot - Steigere die Effizienz deines Teams: Die beste Workflow Management System 2021

Visualize your project workflow with Gantt charts.

TeamGantt is a workflow management solution that works right in your browser, making it compatible with any OS. Users can plan and manage projects with this super-easy-to-use Gantt software and invite co-workers, teammates, and friends to view and edit their work.

Create your Gantt chart online by simply dragging and dropping your tasks to plan your workflow, making this software easily adaptable with a lean learning curve.

TeamGantt’s workflow tools let you keep all of your tasks, documents, conversations, and team availability stats in one place. You can also connect documents and conversations directly to the associated task or milestone.

TeamGantt integrates with Slack, Trello, Basecamp, Google Calendar, iCal, and Outlook. Or, build a custom integration using TeamGantt’s public RESTful API.

TeamGantt is free for up to 3 users and 1 project. Paid plans cost from $24.95/month.

Pros

  • Flexible setup/tracking for projects
  • Share charts without receiver logging in
  • Easy drag-and-drop task duration
  • Quick learning curve

Cons

  • Dependency data is awkward at times
  • Lack of in-app notifications
  • Views sometimes lag behind changes
Process Street logo - Steigere die Effizienz deines Teams: Die beste Workflow Management System 2021
  • 14 days free trial for paid plans
  • From $12.50/user/month

Process Street - Best For Automating Scheduled Tasks

Process Street screenshot - Steigere die Effizienz deines Teams: Die beste Workflow Management System 2021

Create workflow checklists and manage tasks in one place.

Process Street is a process-driven tool that adapts well to simple workflow strategies. While Process Street doesn’t offer as much as other workflow management software tools in terms of analytics and reporting, it’s a good fit for teams with document-driven workflows. The free plan welcomes an unlimited number of users, which is a nice trade-off for being feature lite in some areas.

Process Street’s approach breaks up workflow management into three chunks: handling documentation (creating, exporting, and embedding procedure documents and templates), running trigger-based workflows (for random events initiated by a trigger, such as a client onboarding), and programming scheduled tasks that run on an automated schedule. Its drag-and-drop task manager makes it easy for anyone to use.

With many tools for process documentation and workflow automation, it’s a good choice for teams who want a streamlined process framework without a maze of features to get lost in.

Process Street integrations include 1000+ apps through Zapier. It also integrates with Formstack, opening up a world of additional templates.

Process Street costs from $12.50/user/month for the Business Plan, but also offers a freemium account.

Pros

  • Checklists utilize conditional logic
  • Automation for onboarding/training
  • Unlimited workflow checklists and templates
  • Great third-party integration options

Cons

  • No drag-and-drop for checklist reordering
  • Missing field validation for phone numbers (emails only)
Formstack logo - Steigere die Effizienz deines Teams: Die beste Workflow Management System 2021
  • 14 days free trial
  • From $19/month for 1 user

Formstack - Best For Small Teams

Formstack screenshot - Steigere die Effizienz deines Teams: Die beste Workflow Management System 2021

Create forms and document processes with Formstack's template library.

Formstack’s workflow management is centered around an easy-to-use form builder. They offer an impressive template library with over 200 pre-built business forms to customize. This document workflow software is good for small agencies, as it’s a bit of a “one-stop” admin shop. Overall, it’s a higher price-per-user than many of the other workflow tools, but if your processes are documentation-heavy, this tool pays for itself in those time-saving templates.

Formstack features include some workflow automation, such as automatically collecting payments or collecting data and routing it to people who need it. The dashboard provides a visual display of your data and KPIs, and even in basic versions, you can access custom visual reports of metrics like unique views, conversion rates, and abandonment rates to assess your campaigns.

Formstack integrations include business applications like Salesforce, PayPal, MailChimp, Slack, ZenDesk, and 40 others.

Formstack costs from $19/month for 1 user, which allows you to create online forms. Note: the caveat with using Formstack for workflow management specifically is that you can’t really access many of the workflow features until you upgrade to the Gold plan ($82.50/month for 5 users)

Pros

  • Great for gathering customer data
  • Easily extract information to Excel
  • Powerful forms with conditional logic
  • Stack forms for complex workflow automation

Cons

  • Lack of variety with field types
  • Log-in required for each of their product suite
ProWorkflow logo - Steigere die Effizienz deines Teams: Die beste Workflow Management System 2021
  • 14 days free trial
  • From $10/user/month

ProWorkflow - Best For Visual Deadline Tracking

ProWorkflow screenshot - Steigere die Effizienz deines Teams: Die beste Workflow Management System 2021

The project dashboard allows for deadline tracking and at-a-glance status updates.

Created in 2002, ProWorkflow was designed as a workflow management solution with flexible communication strategies. The workflow dashboard can be seen by assigned staff, clients, and contractors and includes tasks, time, messages, files, quotes, invoices, and more. In addition to seeing upcoming projects and tasks, there is also a ‚Recent Work‘ tab and the ability to see who is currently working on what.

This tool also supplies comprehensive messaging features that are integrated with your existing email. Recipients can reply to the message from their email client and replies are added to the project discussion.

The ProWorkflow mobile app works with a touchscreen smartphone or tablet and offers core features like time tracking and task management on-the-go. Additionally, you can use the app for document management and internal messaging related to your workflow protocols.

ProWorkflow integrates with tools like Xero, Quickbooks, KashFlow, FreshBooks, MYOB AccountRight, Box Storage, DropBox, Google Drive, Microsoft OneDrive, and hundreds more through Zapier.

ProWorkflow costs from $10/user/month, which includes a maximum of 10 active projects.

Pros

  • Compact, easy to understand dashboard
  • Ability to see who is currently logged in
  • Handy list of recent actions

Cons

  • No data source Integrations
  • No dashboard widgets
Gain logo - Steigere die Effizienz deines Teams: Die beste Workflow Management System 2021
  • 30 days free trial
  • From $99/month

Gain - Best For Social Media Workflows And Approvals

Gain screenshot - Steigere die Effizienz deines Teams: Die beste Workflow Management System 2021

Define processes and workflows for efficient content approvals.

Gain is designed to bring content producers and their clients together in the same cohesive and simple workflow process. Seamless communication with excellent feedback loops and collaboration prompts allow project approvals to move faster, so no notes are missed during a project lifecycle.

With this tool, you can share your content or visuals with your clients no matter what program they were built in originally. Whether it’s a JPEG, PDF, Photoshop file, PowerPoint, or even a Google spreadsheet, Gain will create previews for your approvers and team members to review and collaborate on.

Gain’s approach to workflow management organizes and keeps track of all your content activity with visual calendars and activity trackers. It also simplifies approval systems with automated reminders.

Gain integrates easily with Canva. No additional integrations are noted.

Gain costs from $99/month. If you pay for a full year up front, you can get 2 months free.

Pros

  • Great for marketing workflows
  • Content approval workflows built in
  • Supports multiple layers of approval

Cons

  • Heavy emphasis on social media publishing
  • No bulk editing feature for posts
Screendragon logo - Steigere die Effizienz deines Teams: Die beste Workflow Management System 2021
  • 30 day free trial
  • From $20/user/month

Screendragon - Best workflow management software for large global teams

Screendragon screenshot - Steigere die Effizienz deines Teams: Die beste Workflow Management System 2021

Simplify and automate review and approval workflows.

Screendragon is a workflow management software solution that powers global organizations and brands like The International Olympic Committee, Kellogg’s, BP, and Keurig Dr Pepper.

Screendragon’s workflow management software is great for simplifying, speeding up, and automating critical processes. The tool is highly configurable with features like smart custom forms, advanced permissions, customized reporting, and personalised dashboards.

Workflows integrate with all aspects of Screendragon’s work management solution including projects, task management (Kanban, list view, or Gantt charts), and resourcing and budgeting for a seamless work environment.

A visual ‘no-code’ workflow builder allows users to streamline processes, such as review and approval processes, with drag and drop functionality. Users can preview and mark-up assets in real-time, with all decisions and comments captured centrally for quick review.

Screendragon’s team of workflow experts offer a wealth of knowledge on process change and implementation and are always on-hand to provide customers with best practices for change management, buy-in, training plans, and more.

Screendragon provides deep integrations with leading ERP systems such as SAP and PeopleSoft. It offers thousands of integrations through Zapier with popular apps like Jira, Trello, Slack, Box, Google Drive, Office 365, and Microsoft Dynamics. It also has an open API, enabling custom integrations with any system.

Screendragon starts from $20/user/month and a free demo is available.

Summary of Screendragon:

  1. Automation: Pass
  2. KPI Reports: Pass
  3. Deadline Tracking: Pass
  4. Integrations: Pass

Pros

  • Workflow builder does not require coding abilities
  • Easy to scale workflows and processes to large teams and departments
  • Responsive and knowledgeable customer support team is available to users

Cons

  • Some functionalities difficult to find or not immediately clear
  • Configuration options can be overhelming
Clarizen logo - Steigere die Effizienz deines Teams: Die beste Workflow Management System 2021
  • 30 day free trial
  • From $29.95/user/month

Clarizen

Clarizen screenshot - Steigere die Effizienz deines Teams: Die beste Workflow Management System 2021

Project detail overviews provide team members with at-a-glance looks at status, budget, and project milestones.

Clarizen is not your high school prom date—this is marriage material, here.

This software has been in the game for a while (since 2006), and it shows: this is a well-developed, well-supported tool offering a wealth of business process management tools. These include dynamic reports and dashboards, automated repeatable processes and alerts, project and portfolio optimization features, resource management tools, and real-time visibility. In short: what’s not to like? This one’s a keeper. The only caveat to this robust, enterprise-grade solution is that, well, it’s priced like one. It isn’t designed or priced for smaller teams, offering only two versions: “Enterprise” and “Unlimited”.

This platform offers just about every tool or feature you could dream of: a well-rounded library of add-ons, as well as integrations, a flexible interface, and configurable workflows. On top of this, it’s reporting features are cutting edge, with a built-in report wizard for automatically generating presentations of your data. They even have a bot that integrates with Slack so you can keep up with events happening in Clarizen from inside your Slack account.

Clarizen integrations include essentials like Jira, Box, Salesforce, SAP, Slack, Google Drive, NetSuite, Oracle, and others.

Clarizen costs from $29.95/user/month.

Summary of Clarizen:

  1. Automation: Pass
  2. KPI Reports: Pass
  3. Deadline Tracking: Pass
  4. Integrations: Pass

Pros

  • Great graphical workflow editor
  • Completely customizable fields and panels
  • Strong focus on collaboration
  • Variety of ways to customise PM workflows

Cons

  • Higher learning curve
  • Could use better issue
  • Only has 3 support mailboxes

Zusammenfassung der besten Workflow-Management-Software

Hier findest du eine Tabelle mit grundlegenden Informationen zu den in diesem Artikel beschriebenen Tools. Informiere dich über die Preise und die Verfügbarkeit kostenloser Tests, um einen schnellen direkten Vergleich durchzuführen.

SoftwareOverviewFree OptionPriceSite
monday.commonday.com logo Read monday.com features & functionality

14 days free trial

From $17/2 users/month Check out monday.com
CflowCflow logo Read Cflow features & functionality Freemium version

Free trial

From $5/user/month Check out Cflow
KissflowKissflow logo Read Kissflow features & functionality

14 days free trial

From $360/30 users/month Check out Kissflow
WrikeWrike logo Read Wrike features & functionality Freemium version

14 days free trial

From 9.80/user/month Check out Wrike
UnitoUnito logo Read Unito features & functionality

14 days free trial

From $10/month for 5 users Check out Unito
AdmationAdmation logo Read Admation features & functionality

Free demo and trials available

From $30/user/month Check out Admation
OrchestlyOrchestly logo Read Orchestly features & functionality

15 days free trial

From $8/user/month Check out Orchestly
QuixyQuixy logo Read Quixy features & functionality

21 days free trial

From $10/user/month when billed annually Check out Quixy
TeamGanttTeamGantt logo Read TeamGantt features & functionality Freemium version

14 days free trial

From $24.95/month Check out TeamGantt
Process StreetProcess Street logo Read Process Street features & functionality

14 days free trial for paid plans

From $12.50/user/month Check out Process Street
FormstackFormstack logo Read Formstack features & functionality

14 days free trial

From $19/month for 1 user Check out Formstack
ProWorkflowProWorkflow logo Read ProWorkflow features & functionality

14 days free trial

From $10/user/month Check out ProWorkflow
GainGain logo Read Gain features & functionality

30 days free trial

From $99/month Check out Gain
ScreendragonScreendragon logo Read Screendragon features & functionality

30 day free trial

From $20/user/month Check out Screendragon
ClarizenClarizen logo Read Clarizen features & functionality

30 day free trial

From $29.95/user/month Check out Clarizen

Weitere Workflow-Management-Software, die es wert ist, in Betracht gezogen zu werden

Ich hatte noch keine Gelegenheit, diese richtig zu analysieren, aber wenn die in der Review enthaltenen Tools nichts für dich sind, solltest du dir diese zusätzlichen BPM-Tools ansehen:

Möchtest du die Optionen eingrenzen?

Dieses Tool ist ziemlich nützlich. In Zusammenarbeit mit Crozdesk haben wir uns bemüht, dir Zugang zu dem „Software-Finder“ zu geben.

Wenn du einige der Details über dein Projekt und die Funktionen, die du in einem Projektmanagement-Tool suchst, eingibst, wird eine Liste von Tools erstellt, die deinen Präferenzen entsprechen. Du gibst deine E-Mail an das Team weiter und es schickt dir einen nützlichen PDF-Leitfaden mit einer Zusammenfassung deiner besten Übereinstimmungen.

Wie wählt man die beste Workflow-Management-Software aus?

Wofür brauchst du es?

Wenn du dich danach fragst, versuchst du eigentlich zu identifizieren: sind meine Prozesse menschlich oder systemzentriert? Ein menschenorientierter Workflow konzentriert sich mehr darauf, Menschen und ihre Aufgaben, Dokumente und Fortschritte an einen Ort zu bringen. Ein systemzentrierter Workflow konzentriert sich darauf, verschiedene Geschäftsprozesse oder Systeme zusammenzuführen und deren Funktionen zu einem einheitlichen Workflow auf einem zentralen Punkt zu integrieren.

Wer wird es benutzen?

Wie viele Personen sind in deinem Team? Wer wird das Tool einsetzen und benötigst du eine rollenbasierte Zugriffskontrolle? Du solltest dich auch fragen, welche Arten von Personen das Tool verwenden werden, um zu entscheiden, ob du etwas Codebasiertes oder mit Low/No-Code benötigst.

Wenn man an sein Team denkt, ist es leicht anzunehmen, dass ein großes Team zwangsläufig komplexere Workflow-Funktionen benötigt. Dabei sollte man jedoch bedenken, dass selbst große Projekte am besten mit einfachen Workflows funktionieren und dass alles, was wirklich notwendig ist, die Möglichkeit ist, Aufgaben zuzuweisen, Dokumente gemeinsam zu nutzen und Termine zu verfolgen. Auf der anderen Seite können selbst sehr kleine Teams komplexe Workflows haben, die von erweiterten Berichts-, Ressourcenmanagement- und Optimierungsfunktionen profitieren.

Wie würde das in deinen Prozess passen?

Passt dieses Tool zu deinem bestehenden Toolkit und lässt sich mit den richtigen Tools integrieren? Wenn dies eines der ersten Tools ist, die du hinzufügst, kann es dann skaliert und erweitert werden, um deine Bedürfnisse zu erfüllen, wenn dein Unternehmen wächst? Frag dich selbst, ob dein Team es online nutzen wird, oder ob es etwas braucht, das auch offline funktioniert.

Wie lange dauert es, bis es reibungslos läuft?

Ist es einfach zu implementieren? Schau dir außerdem die Einfachheit des Onboardings an: Ist es ein Tool, das dein Team leicht erlernen kann? Viele Tools bieten je nach Preisstufe unterschiedliche Support-Level – bietet es technischen Support, oder wirst du hängen gelassen? Und schließlich, wird die Software gehostet, oder wirst du die Infrastruktur dahinter unterhalten?

Wie viel kostet es?

Die Preise liegen in einem weiten Bereich von $0-$40 pro Benutzer und Monat. Die meisten Workflow-Tools werden pro Benutzer berechnet, was die Wichtigkeit unterstreicht, zu berücksichtigen, wie viele Teammitglieder es verwenden werden. Außerdem ist zu berücksichtigen, wie viele Teammitglieder es in Zukunft verwenden werden. Achte darauf, dass du überprüfst, wie die Kosten mit deiner Skalierung steigen werden. Nicht nur, dass deine Kosten mit jedem Teammitglied steigen werden, du musst auch deinen Plan auf eine kostspieligere Stufe aufstocken, wenn deine geschäftlichen Anforderungen steigen.

Was denkst du dazu?

Was berücksichtigst du bei der Wahl einer Workflow-Management-System? Welche Erfahrungen hast du mit der Auswahl und dem Einsatz von Workflow-Software gemacht? Erzähle unserer Community, was deiner Meinung nach die wichtigsten Aspekte bei der Auswahl eines Workflow-Tools sind.

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Ben Aston

About Ben Aston

Ich bin Ben Aston. Ich bin ein digitaler Projektmanager. Seit über 10 Jahren bin ich in der Branche tätig und arbeite in Großbritannien bei den renommiertesten Londoner Medienagenturen wie Dare, Wunderman, Lowe und DDB. Ich habe alles Mögliche realisiert, von viralen Videos über CMS', Flash-Spiele, Bannerwerbung und eCRM bis hin zu E-Commerce-Seiten. Ich hatte das große Glück, für eine Vielzahl von großen Unternehmen zu arbeiten: Automobilmarken wie Land Rover, Volkswagen und Honda, Energieversorger wie BT, British Gas und Exxon, FMCG-Marken wie Unilever und Marken aus der Unterhaltungselektronik wie Sony.

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