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Zeiterfassung App muss nicht unbedingt mühsam sein! Als Projektmanager in einer Vielzahl von Agenturteams habe ich einen Großteil der Zeiterfassungssoftware genutzt – sowohl für die einfache Zeiterfassung als auch für die Budgetverfolgung und Schätzung zukünftiger Projekte. Jedes Team ist anders, deshalb habe ich eine Handvoll der von mir empfohlenen, besten Zeitmanagement-Tools ausgewählt, zusammen mit einer Zusammenfassung ihrer Funktionen, Preise und Vor- und Nachteile, um dir zu helfen, das richtige Zeiterfassungssystem für deine Projekte auszuwählen.

Zeiterfassung app: Vergleiche im Handumdrehen die besten

Best Employee Time Tracking Software 2021 Featured Image

Als Projektmanager, die versuchen, Projektbudgets zu verwalten und unsere Teams dazu zu bringen, ihre Zeit genau zu verfolgen, verwenden wir Zeiterfassungstools für viele verschiedene Zwecke, abgesehen vom einfachen Ausfüllen von Stundenzetteln.

Zeitmanagement-Tools können teuer sein, also habe ich eine Reihe der besten kostenlosen oder fast kostenlosen Zeiterfassung app erforscht. Am wichtigsten ist jedoch, dass wir nach den besten Tools suchen, die so einfach zu bedienen sind, dass die Leute ihre Stundenzettel tatsächlich selbst einreichen wollen. Stell dir das mal vor!

Zeiterfassung app – warum ist es so wichtig?

Zeiterfassung app und Software zur Kostenerfassung sind zwar nicht jedermanns Lieblinge, aber es ist ein notwendiges Übel in der digitalen Agenturwelt, für professionelle Dienstleistungen und Beratung, wenn du Zeit und Material oder stundenweise abrechnest und du den Budgetverlust verfolgen musst. Ebenso macht die Rechnungsstellung keinen Spaß, aber sie ist notwendig und erfordert genaue Zeiterfassungsdetails, um zu funktionieren.

Grundsätzlich gibt es Budget- und finanzielle Informationen, die benötigt werden, um ein Unternehmen am Leben zu erhalten; wir müssen die wesentlichen Grundlagen des Projektbudgets kennen:

  1. Sind wir über/unter dem Projektbudget?
  2. Sind wir auf dem Weg, das Budget zu sprengen?
  3. Wie viel soll dem Kunden in Rechnung gestellt werden?
  4. Wie profitabel ist das Projekt/der Job/Kunde?

Genaue Zeiterfassungsberichte sind uns als Projektmanager ebenfalls wichtig, damit wir auf der Grundlage der bisherigen Projektleistung angemessene analoge Schätzungen abgeben können. Um richtig abschätzen zu können, müssen wir auf die Daten der Stundenzettel, in der Zeiterfassung app zurückgreifen und beurteilen können, wie viel für das nächste Projekt berechnet werden soll. Wir brauchen zuverlässige, genaue Zeitberichtsdaten und Menschen, die die Zeiterfassung app richtig nutzen.

Wenn du dich für den Aufwand zur Durchführung deines Projekts und die Rentabilität deiner Projekte interessierst, dann musst du dich auch um die Zeiterfassung, Zeiterfassung app und Stundennachweise kümmern.

Wenn die Zeiterfassung app, die du benutzt, mehr als nur etwas hässlich und mühsam ist, dann will sie niemand benutzen und die Daten, die du daraus beziehst, sind fast nutzlos.

Aber muss Zeiterfassung und Berichterstattung mühsam sein? Es muss doch sicher paar tolle Software-Tools für die Zeiterfassung geben, oder?

Die beste Zeiterfassung app?

best-time-tracking-tools-FI

Die beste Zeiterfassung app muss natürlich in der Lage sein, große Teams, viele Kunden und viele Projekte gleichzeitig zu managen. Aber abgesehen von einem Produkt, das bei der Zeiterfassung gut funktioniert, müssen wir darüber nachdenken, was mit diesen zeitgebundenen Informationen passiert; wie fängt das Ganze als Schätzung an, wie wird die Zeit erfasst und einmal erfasst, wie wird sie dann in Rechnung gestellt?

Bei der Auswahl des besten Zeiterfassungs-Tools lohnt es sich, über deinen Agentur- oder Studio-Workflow nachzudenken und an die ganzheitliche Erfahrung zu denken – von der Person, die den Kostenvoranschlag erstellt, über die Person, die die Arbeit erledigt, bis hin zur Person, die sie abrechnet. Wie passt das alles zusammen?

Was braucht es also, um die Zeit richtig zu erfassen? Wir haben fünf Hauptaspekte der Zeiterfassung app identifiziert, die unserer Meinung nach die Verwaltung digitaler Projekte erleichtern.

  • Werden die Leute es überhaupt benutzen? Die Software muss ansprechend aussehen und wirklich einfach zu bedienen sein.
  • Zeiterfassung einfach in Projekte und Aufgaben integrieren? Das Tool muss auf eine Informationsquelle für Kunden, Projekte und Aufgaben verweisen.
  • Integration mit Schätzungen und Verfolgung? Die Software sollte einfach eine Projektschätzung oder ein Angebot erstellen können. Anschließend sollte sie in der Lage sein, die Schätzung gegenüber den tatsächlichen Werten mit visuellen Berichten und Analysen zu verfolgen.
  • Optimale Integration in die Rechnungsstellung? Es muss einfach sein, Projektberichte und Ist-Daten in Kostenvoranschläge zu verwandeln, die an die Kunden gesendet werden können.
  • Bietet eine gute Integration mit Anwendungen von Drittanbietern? Besonders nützlich ist die Möglichkeit zur Integration mit Buchhaltungssoftware wie Quickbooks oder Xero.

The Digital Project Manager ist Reader-unterstützt. Wenn du durch Links auf unserer Website klickst, erhalten wir möglicherweise eine Provision. Erfahre mehr.

Best for visual project planning

  • 14-day free trial + free plan available
  • From $8/user/month (billed annually, min 3 seats)
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Rating: 4.7/5

monday.com is a project management software with time tracking features that has done away with a lot of the trimmings of typical management tools and focused on simple, visually intuitive layouts that help clarify the sequence of work.

Why I picked monday.com: I think monday.com is great tool. You can use it to track project billable hours, employee productivity, and invoicing. More than being a time-tracking solution, you can also use it for your employee productivity needs. You can easily assign owners to new tasks, prioritize each item, set due dates and know exactly how every working hour is spent on each project and task. You can also keep track of time on their mobile app.

Overall, monday.com is a highly customizable software that I would definitely recommend using to help handle your projects, collaborate in real time, and track time so you can provide more accurate information to the client.

According to my research, time tracking is available on monday.com's Pro and Enterprise plans and has to be added to each board as a column.

monday.com Standout Features & Integrations

Features include dashboards, automation, file management, collaborative documents, resource management, forms, time-tracking, in-app chat, and reporting.

Integrations include business apps like Slack, Google Drive, Gmail, Google Calendar, Harvest, Jira, GitHub, Trello, Dropbox, Typeform, and many more, accessible via Zapier.

Best for on-the-go mobile teams

  • 14-day free trial + free plan available
  • From $29/month for 30 users (paid annually)
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Rating: 4.3/5

Connecteam is a workplace software company that offers products for operational, communication, and skills management. The operational platform facilitates time tracking and employee scheduling.

Why I picked Connecteam: I am particularly impressed by Connecteam's operations management software, which offers a unique approach to time tracking, scheduling, and task management features. Employees can log their time in the system and it even provides GPS tracking to keep managers updated on the whereabouts of staff. You can also assign shifts and tasks to employees, and oversee their work with forms and checklists.

I also admire how the Connecteam's software can be connected with a payroll platform so you can easily use schedules and timesheets for pay administration. Additionally, I'm always on the lookout for customizable features, and Connecteam offers several customization tools for your team's unique tasks and timesheet needs.

Connecteam Standout Features & Integrations

Features include time tracking, scheduling, GPS tracking, Geo-fencing, schedule templates, shortcuts, task management, forms, and checklists.

Integrations include Paychex, Xero, Gusto, QuickBooks Payroll (online + desktop), Google Calendar and others.

Best for global time management

  • 14-day free trial
  • From $6/user/month
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Rating: 4.3/5

Replicon is a time tracking and timesheet software with a project time tracking product suite. This suite can help you manage project hours and costs, paid time off, and track billable hours and project expenses.

Why I picked Replicon: I chose this tool for the list because of its intelligent time tracking feature, which leverages AI and machine learning to help populate timesheets for employees based on the apps they use. The app will track employee activity across different platforms and pre-fill timesheets for them. Additionally, it will reconstruct the work week across multiple projects. Based on my research, it seems like all your people will have to do is review and submit, which will save you both hours of administrative tasks and money.

Replicon also has a mobile app that you can use to track time from any device. This makes it easy to track time while you are away from your computer, but also makes use of mobile device capabilities to expand its functionality. For example, you can take a pic and add it to your expense report using the phone's camera. I think that this feature makes Replicon perfect for employees on-the-go, since it can help them track their time quickly, easily, and without needing access to a computer.

Replicon Standout Features & Integrations

Features include approval workflows and intelligent routing for time off requests. This ensures that employee requests get handled by the appropriate people and expedites the approval process. Another feature I like, especially for teams that work on the field, is its real-time GPS tracking and geofencing capabilities.

Integrations include SAP, ADP, Salesforce, Slack, Quickbooks, Jira, ServiceNow, Xero, Workday, Myob, Adobe XD, and Bamboo HR.

Best for resource management features

  • Free demo
  • Pricing upon request
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Rating: 4.1/5

Kantata time tracking software is designed to help individuals and businesses efficiently manage and monitor their time and workload. The software can help users understand how their team's time is being utilized. These insights can be invaluable for optimizing workflows, identifying time-wasting activities, and improving overall efficiency.

Why I picked Kantata: I chose Kantata for this list because it goes beyond simple time tracking by offering time budgeting and forecasting capabilities. Users can set time budgets for specific tasks or projects, allowing them to allocate time and resources effectively. I also love how the software provides real-time updates on time spent, remaining time, and progress towards budgeted goals. In my experience, these types of features enable users to proactively manage their time, prioritize tasks, and more accurately meet deadlines.

Kantata Standout Features & Integrations

Features include intelligent time tracking, productivity analytics, focus mode, GPS tracking, and customizable privacy settings.

Integrations include Slack, Trello, Salesforce, Sage, Jira, Quickbooks, Xero, NetSuite, Genpact, and Google Calendar.

Best for attendance management

  • Free demo available
  • Pricing upon request

TimeClock Plus is a time and attendance software that's designed to help you manage your employees' time and attendance, leave and absence, and a whole lot more. It's a comprehensive solution that's designed to make your life easier, whether you're a small business owner or a manager in a large corporation.

Why I picked TimeClock Plus: This tool stood out to me because it's not just about tracking time, it's about managing your workforce in a way that's efficient and effective. I particularly admire how the tool lets you monitor time tracking, and attendance, see exactly where your employees are using geolocation, and handle time off requests such as vacation, sick time, FMLA, and others.

TimeClock Plus Standout Features & Integrations

Features include its advanced leave module that lets you enforce leave policies while automatically handling your processes with a fair and optimized system. Additionally, the overtime management module stands out to me because of the many customizations you can make to the conditions around overtime, including varied overtime thresholds and weighted overtime.

Integrations include over a hundred payroll solutions like ADP, BAI, Ascentis, Accra, Casamba, Cayenne, Ceridian, and Epicure. Also Quickbooks, Paychex, or even payroll modules from ERP systems like SAP, Sage, and NetSuite.

Best for invoicing and billing

  • 14-day free trial
  • From $10/user/month for a minimum of 5 users
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Rating: 4.5/5

BigTime is an expense and time tracking software designed for project managers, staff members, and stakeholders. The software can easily make time and expense entries using the platform’s smart timesheet, which has an auto-fill function for repetitious data entry.

Why I picked BigTime: What stood out most to me about BigTime was that its time and expense tracking software has customizable user rights for project managers and project leaders. They can restrict viewable timesheet information for staff members to minimize errors, accelerate the time entry process, and limit user access to sensitive data. Project managers can also use the tool to set up the required fields that team members must fill before saving their entries on the timesheet.

I also like that managers can access daily and weekly timesheet view options with user-defined workweek functionality. They also have the ability to rename, remove, or add columns on the timesheet, as well as tag specific fields as required. The software has flexible submission times with optional custom lockout periods for approvals. Users can tie their expenses directly to the corresponding projects for efficient tracking. They can track expenses directly to the internal records of individual projects or through the billable client project.

BigTime Standout Features & Integrations

Features include time and expense tracking, project budgeting, invoicing, revenue recognition, resource allocation, skills matching, and personalized analytics.

Integrations include API access to build custom integrations and pre-built integrations with QuickBooks, Lacerte, Sage Intacct, Jira, Salesforce, Slack, Google apps and Hubspot. Finally, it lets you access thousands of additional apps through a Zapier account.

Pricing for BigTime starts at $10 per user/month with a minimum requirement of five users, billed annually. There is also a 14-day free trial available.

Best for customizable dashboards

  • 30-day free trial
  • From $6.99/user/month
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Rating: 4.5/5

BeeBole Timesheet is an employee time tracking software for organizations of all sizes. With it, you can efficiently measure the time spent on clients, projects, and tasks, as well as control budgets, costs, and leaves of absence. 

Why I picked BeeBole: According to my research, BeeBole offers a one-click timer to track time, as well as a drag-and-drop interface, which makes it easy to build dashboards and reports you need. For example, you can quickly generate, share, and print reports on employee time, budget, margin and profit, in addition to more than 30 customizable KPI reports.

In general, I've noticed that this tool is really flexible with a lot of useful features for larger organizations—you can choose how users can clock in, with daily, weekly or monthly timekeeping options. Managers can use the approval workflow to approve time entries, vacation (etc), and you can do it in bulk as well to save time.

This isn't on my list of criteria, but it's worth pointing out that BeeBole’s timesheets are DCAA and GDPR compliant. Another useful feature for international companies is that you can use BeeBole in multiple currencies, as well as multiple languages, including English, Spanish, French, German, Portuguese, Italian, Polish, Hungarian, Czech, and Dutch.

BeeBole Standout Features & Integrations

Features include approval workflow, budgeting, overtime and PTO, time tracking, and accurate time reports by employee, team, and department.

Integrations include a fully documented API for you to integrate your application or service. You can also simply export your reports to CSV, PDF or Google Drive, which makes creating a professional-looking report (complete with your logo and graphics) pretty simple. The tool also integrates with Google Suite so everyone in your org can log in using their Google credential. In fact, this tool was the first timesheet app to integrate with Google Apps and its one of the top-rated for Google users. It’s compatible with Office 365 and SSO, too.

Beebole Timesheet costs $5.99/user/month.

Best for automatic time tracking

  • 14-day free trial
  • From $7/user/month
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Rating: 4.7/5

TimeCamp is a great time-tracking software (with freemium upgrades) that includes manual and automatic timesheets, a time diary, and automatic task detection capabilities.

Why I picked TimeCamp: I chose TimeCamp for this list because it integrates well with invoicing and is able to automatically produce invoices based on billable hours. There is an integrated payment gateway, and you can get a notification when a client views an invoice.

One of my favorite features of TimeCamp is their unique time management tools which give great insights into what people are actually doing. For example, TimeCamp can show a team the most time-consuming websites and applications they’re using, with productivity analysis and detailed history on how people spend their time by using automatic computer usage tracking. This also enables you to evaluate time spent on documents, even tracking offline activity and the ability to approve or reject timesheets.

TimeCamp also offers an excellent free plan, which I think makes it a great choice for users trying to manage their time without breaking their budget.

Timecamp Standout Features & Integrations

Features include time entries, multi-platform tracking, tags, goals, idle time tracking, weekly timesheets, guest accounts, and PDF reporting exports.

Integrations include project management favorites like Jira, Wrike, Trello, Podio, Basecamp, and Asana – invoicing including Xero, Quickbooks, and Free Agent, as well as Insightly, Wunderlist, and Zapier.

Timecamp is a great option for teams with limited budgets, as the free version provides unlimited users, projects, and tasks.

Best for its workload balancing

  • 14-day free trial
  • From $9/user/month
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Rating: 4.6/5

Toggl is a team project and work planning tool that allows you to create projects, tasks and track hours using your browser, Chrome extension, mobile, or desktop apps.

Why I picked Toggl: I selected Toggl for this list because of its excellent functionalities to ensure that people are doing their time tracking properly. One of my favorite features is automated reminders to keep people on track. Plus, you can create required fields for time entries, to ensure people always add comments or tags to their timesheet entries. You can also enable auditing tools where you can trigger alerts for suspicious-looking timesheet entries—like if someone claims to have worked 10 hrs straight on a single task!

If you’re looking for a solution focused on comparing estimates and actuals, pulling client-ready reports, and billing accurately for your projects, I would definitely recommend that you check out Toggl Track.

Toggl Standout Features & Integrations

Features include a drag-and-drop interface, file attachments, estimates, guest user accounts, mobile apps, time tracking, and actual vs estimated time.

Integrations include Slack, Google Calendar, Toggl track, a browser extension for Chrome and Mozilla, and an open API so you can build custom integrations.

Best time tracking software for small & medium teams

  • 15-day free trial + free version available
  • From $5.95/user/month
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Rating: 4.6/5

Paymo is a time tracking software for small or medium teams. I particularly admire how its in-built stopwatch, desktop widget, mobile app, and automatic time tracker make logging time helps teams easily see exactly how much time they spend on clients and projects.

In my experience, the process is fairly easy. You just create a task, assign a user (and maybe a deadline) and start the timer. If you forget to start your stopwatch, add the time entry via form or add time in bulk if you need to log time for several tasks and projects all at once. If you’re a project manager, you can manage the time entries of your team. There’s also a dedicated module called Timesheets where all your time entries are saved and laid out on a daily, weekly, and monthly view, or agenda and active timers for an outlined view. Then you can generate static or live reports (live reports get up to date when clicked on them) to keep clients in the loop.

Another feature I admire is Paymo's ability to generate invoices based on the time you and your team tracked, send them directly to your clients, and get paid through online payment gateways like Square, Stripe, and PayPal.

Free for freelancers and teams of up to 10 users. Paid plans start at $9.95/user/month. Paymo comes with a 15-day free trial.

Tools Price
monday.com From $8/user/month (billed annually, min 3 seats)
Connecteam From $29/month for 30 users (paid annually)
Replicon From $6/user/month
Kantata Pricing upon request
TimeClock Plus Pricing upon request
BigTime From $10/user/month for a minimum of 5 users
Beebole From $6.99/user/month
TimeCamp From $7/user/month
Toggl Track From $9/user/month
Paymo From $5.95/user/month
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Weitere Software-Tools zur Zeiterfassung, die es wert sind, in Betracht gezogen zu werden

Keine der oben genannten Möglichkeiten funktioniert für dich? In der folgenden Liste findest du zusätzliche Zeiterfassungs-Tools

  1. Forecast

    Best for its AI capabilities

  2. TMetric

    Best for its 7-day activity tracking storage

  3. My Hours

    Best for small teams and freelancers

  4. Traqq

    Best for its free version with premium features

  5. ProjectManager.com

    Best for real-time monitoring of tracked time.

  6. Hubstaff

    Best employee time tracking for managing remote and field teams

  7. FunctionFox

    Best time tracking software for creative teams and agencies

  8. Projectworks

    Best for professional service providers

  9. Apploye

    Best Time Tracking for Remote teams and Freelancers

  10. GoodDay

    Best for its flexible folder structure with unlimited levels

Möchtest Du Die Optionen Eingrenzen?

Dieses Tool ist ziemlich nützlich. In Zusammenarbeit mit Crozdesk haben wir uns bemüht, dir Zugang zu dem „Software-Finder“ zu geben.

Wenn du einige der Details über dein Projekt und die Funktionen, die du in einem Projektmanagement-Tool suchst, eingibst, wird eine Liste von Tools erstellt, die deinen Präferenzen entsprechen. Du gibst deine E-Mail an das Team weiter und es schickt dir einen nützlichen PDF-Leitfaden mit einer Zusammenfassung deiner besten Übereinstimmungen.

Was denkst du darüber?

Was haben wir deiner Meinung nach übersehen? Welche anderen Zeiterfassungssoftware-Tools oder Zeiterfassung App hast du noch entdeckt, von denen wir nichts wissen? Wir würden uns freuen, wenn du irgendwelche Vorschläge, Tipps oder Gedanken zur Verwendung dieser Art von Software hast – warum teilst du sie nicht mit Hilfe der untenstehenden Kommentare?

By Ben Aston

Ich bin Ben Aston. Ich bin ein digitaler Projektmanager. Seit über 10 Jahren bin ich in der Branche tätig und arbeite in Großbritannien bei den renommiertesten Londoner Medienagenturen wie Dare, Wunderman, Lowe und DDB. Ich habe alles Mögliche realisiert, von viralen Videos über CMS', Flash-Spiele, Bannerwerbung und eCRM bis hin zu E-Commerce-Seiten. Ich hatte das große Glück, für eine Vielzahl von großen Unternehmen zu arbeiten: Automobilmarken wie Land Rover, Volkswagen und Honda, Energieversorger wie BT, British Gas und Exxon, FMCG-Marken wie Unilever und Marken aus der Unterhaltungselektronik wie Sony.