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5 Top Smartsheet Alternatives To Help You Ditch The Spreadsheet

This smartsheet alternatives software review covers 5 tools and all the info you need: pros and cons, pricing, features, integrations, and screenshots to help you choose something that fits your needs.

Smartsheet Alternatives Shortlist

  1. Wrike - Best Smartsheet alternative for teams for a free plan
  2. monday.com - Best Smartsheet alternative for a cheaper cost
  3. ClickUp - Best Smartsheet alternative for intuitive UI
  4. Mavenlink - Best Smartsheet alternative for invoicing functionality
  5. Hive - Best Smartsheet alternative for collaboration with external users
Jump to smartsheet alternatives overviews

Enterprise-scale businesses, portfolio and project managers, spreadsheet and Excel lovers—these are ideal Smartsheet users. Smartsheet is the perfect solution to manage large teams and workloads. Smaller teams, on the other hand, will have a harder time getting used to the complicated organization of this project management app.

In this article, I’ll go over 5 of the best Smartsheet competitors to help you choose a more suitable design at a reasonable price.

Why Might You Need A Smartsheet Alternative?

Your team’s not enjoying the interface of your current project management solution
Team members who are used to working with spreadsheets and database-like tools won’t have an issue with Smartsheet’s design but others will find the UI clunky. For a more enjoyable daily experience, you’ll want to look for customizable and colorful project management tools that meet today’s standards for what modern software should look and feel like.

You need to invoice clients
Smartsheet has a budgeting option so you can track time, budgets, and expenses using their 10,000ft panel but there’s still no way to send invoices directly from the app. 10,000ft is also sold separately from Smartsheet as a premium add-on product.

You’re finding it too expensive
Smartsheet is indeed one of the most expensive project management solutions on the market. This is in part due to its extensive project management features and enterprise-level target market, but you can find similar functionalities at a much lower cost.

Key Features For A Viable Smartsheet Alternative

Time tracking
Basic time tracking options are available through their 10,000ft integration, which costs extra, so you might want a tool with native time tracking capabilities that include timesheets and time reporting.

Task and workflow management
In spite of Smartsheet looking like just another database, the tool does come with advanced task management and view options like Gantt charts and Kanban boards. When picking an alternative, you’ll want to consider solutions that let you add subtasks, task priorities, and dependencies without overcrowding a spreadsheet.

A friendlier interface
Talk to your team to see what kind of UI they would prefer to replace the traditional spreadsheet-style appearance. Specifically, you’ll want advanced features like custom fields, a design any user can personalize, and a variety of add-ons to make use of on top of your team’s workspace.

Custom reporting

Smartsheet boasts a strong real-time report builder feature. For teams working with lots of data or needing to provide proof of their work to clients, you’ll want an alternative that nails reporting too.

Smartsheet Alternatives

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5 Best Smartsheet Alternatives Compared

Next, we’re jumping over to the advantages and disadvantages, free trial information, cost, and expert opinion for 5 Smartsheet alternatives. We’re comparing each one of these primarily based on look and feel, pricing, and extra functionalities.

  • 14 days free trial
  • From $9.80/user/month

Wrike - Best Smartsheet alternative for teams for a free plan

Why Wrike is a great Smartsheet alternative

Smartsheet doesn’t come with a free subscription option. Wrike not only has a free plan available, but also provides more-than-decent features within it, such as unlimited user numbers, task and subtask management, desktop and mobile app availability, and even a spreadsheet view so you won’t miss what you get from Smartsheet.

  • 14 days free trial
  • From $24/month

monday.com - Best Smartsheet alternative for a cheaper cost

Why monday.com is a great Smartsheet alternative

monday.com is the task management solution you need to make your agile team’s work a bit less burdensome. The interface is nothing like Smartsheet; it’s easy to use for anyone and requires minimal training. This makes it ideal if you’re considering switching and don’t have too much time to get used to a new platform. And it all comes at a considerably lower cost than Smartsheet, complete with a free plan if you want to give the tool an extended test run.

  • From $5/user/month

ClickUp - Best Smartsheet alternative for intuitive UI

Why ClickUp is a great Smartsheet alternative

Want similar project management features to Smartsheet under a colorful interface? Your team will definitely enjoy using ClickUp thanks to its customization options and fun emojis to brighten their day. Plus, ClickUp is one of the cheapest project management apps on the market with a free plan packed with features for small teams and startups.

  • 10 days free trial and a free demo
  • From $19/user/month

Mavenlink - Best Smartsheet alternative for invoicing functionality

Why Mavenlink is a great Smartsheet alternative

While both Smartsheet and Mavenlink target fairly large companies, the latter also bring the financial management features to the mix: sending invoices, tracking expenses, and creating dedicated reports for accounts receivable. Plus, Mavenlink has the integrated time tracking options you’ll miss with Smartsheet to seamlessly handle work, budgets, and time allocation.

  • 14 days free trial
  • From $12/user/month

Hive - Best Smartsheet alternative for collaboration with external users

Why Hive is a great Smartsheet alternative

Hive is more suitable for all kinds of team members and external collaborators thanks to its easy-to-understand messaging interface that resembles that of Slack. While both Hive and Smartsheet offer similar team collaboration features, Hive does everything natively while Smartsheet relies on integrations for chat and emails.

5 Best Smartsheet Alternatives Summary

Software Overview Free Option Price Site
Wrike Wrike logo Read Wrike features & functionality

14 days free trial

From $9.80/user/month Check out Wrike
monday.com monday.com logo Read monday.com features & functionality

14 days free trial

From $24/month Check out monday.com
ClickUp ClickUp logo Read ClickUp features & functionality Not Available From $5/user/month Check out ClickUp
Mavenlink Mavenlink logo Read Mavenlink features & functionality

10 days free trial and a free demo

From $19/user/month Check out Mavenlink
Hive Hive logo Read Hive features & functionality

14 days free trial

From $12/user/month Check out Hive
Alexandra Cote

About Alexandra Cote

Alexandra Cote is a SaaS content strategist with a passion for content marketing, project management, and artificial intelligence. She’s also a strong supporter of staying happy at work and choosing a healthy career path.

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